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Clerk of the Board
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    About Us

    The Honorable Harvey Ruvin serves as Clerk of the Board of County Commissioners. In this capacity, the Clerk is responsible for providing support functions to the Commission. The day-to-day functions of the Clerk of the Board are administered by Division Chief, Mrs. Diane Collins, Acting Division Chief.

    The Clerk of the Board Division supports the commission in a number of ways including the following:

    • Attends and prepares written minutes of the meetings of the Board of County Commissioners, committees, and subcommittees;
    • Manages a registry of each adopted ordinance and resolution  by the Board of County Commission;          
    • Coordinates codification of the Miami-Dade County Code;
    • Maintains and updates the Commission's annual meeting calendar  and notifies Commissioners of meeting dates, times, locations and the nature of meetings;  
    • Registers all lobbyists  conducting, or seeking to conduct business with Miami-Dade County; 
    • Executes all documents and instruments approved by the Board of County Commissioners;
    • Coordinates the appointment of persons to the various County advisory boards;
    • Publishes advertisements notifying the public of public hearings and notices;
    • Coordinates and monitors the receipt of bids and requests for proposals, qualifications, quotes etc. for goods and services; and attending the public openings;
    • Receives and processes initiatives, referendums, and recall petitions; 
    • Receives and processes all Mayoral vetoes;
    • Facilitates and publishes Directives (reports identifying all instructions given by the Commissioners to the Administration); 
    • Staffs all Commission proceedings, swears-in all persons wishing to testify before the Commission's Zoning Meetings  (Quasi-Judicial); 
    • Affirms and publishes Commissioners attendance records
    • Denotes and publishes Commissioners voting records
    • Determines whether a quorum is present, calls for the election of a temporary presiding officer or adjourns the meeting in the absence of the Chairperson and Vice Chairperson (Section 2.1 of the Code, Rule 5.01 - 5.04); Accepts claims filed against Miami-Dade County for personal injury or property damage; 
    • Issues home solicitor licenses and processes palmistry permit applications; 
    • Maintains and updates the Operational Handbook of the Board of County Commissioners and  
    • Maintains custody of the seal of the County Commission.

     

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