The Honorable Harvey Ruvin serves as Clerk of the Board of County Commissioners. In this capacity, the Clerk is responsible for providing support functions to the Commission. The day-to-day functions of the Clerk of the Board are administered by Division Director, Ms. Kay Madry Sullivan.

The Clerk of the Board Division supports the commission in a number of ways including the following:

• Attends and prepares written minutes of the meetings of the Board of County Commissioners, committees, and subcommittees;
• Manages a registry of each adopted ordinance and resolution  by the Board of County Commission;          
• Coordinates codification of the Miami-Dade County Code;
• Maintains and updates the Commission's annual meeting calendar  and notifies Commissioners of meeting dates, times, locations and the nature of meetings;  
• Registers all lobbyists  conducting, or seeking to conduct business with Miami-Dade County; 
• Executes all documents and instruments approved by the Board of County Commissioners;
• Coordinates the appointment of persons to the various County advisory boards;
• Publishes advertisements notifying the public of public hearings and notices;
• Coordinates and monitors the receipt of bids and requests for proposals, qualifications, quotes etc. for goods and services; and attending the public openings;
• Receives and processes initiatives, referendums, and recall petitions; 
• Receives and processes all Mayoral vetoes;
• Facilitates and publishes Directives (reports identifying all instructions given by the Commissioners to the Administration); 
• Staffs all Commission proceedings, swears-in all persons wishing to testify before the Commission's Zoning Meetings  (Quasi-Judicial); 
• Affirms and publishes Commissioners attendance records; 
• Denotes and publishes Commissioners voting records; 
• Determines whether a quorum is present, calls for the election of a temporary presiding officer or adjourns the meeting in the absence of the Chairperson and Vice Chairperson (Section 2.1 of the Code, Rule 5.01 - 5.04); Accepts claims filed against Miami-Dade County for personal injury or property damage; 
• Issues home solicitor licenses and processes palmistry permit applications; 
• Maintains and updates the Operational Handbook of the Board of County Commissioners and  
• Maintains custody of the seal of the County Commission.