Miami-Dade Legislative Item
File Number: 042305
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File Number: 042305 File Type: Ordinance Status: Adopted
Version: 0 Reference: 05-17 Control: County Commission
File Name: AMEND SECT. 2-8.1 OF CODE; OPTIONS TO RENEW CONTRACTS Introduced: 7/28/2004
Requester: NONE Cost: Final Action: 1/27/2005
Agenda Date: 1/20/2005 Agenda Item Number: 6C
Notes: Title: ORDINANCE AMENDING SECTION 2-8.1 OF THE CODE OF MIAMI-DADE COUNTY, FLORIDA, TO LIMIT ADMINISTRATIVE EXERCISE OF OPTIONS TO RENEW CONTRACTS WITHIN COUNTY MANAGER’S DELEGATED AWARD AUTHORITY; PROVIDING EXCEPTIONS; AND PROVIDING SEVERABILITY, INCLUSION IN CODE AND EFFECTIVE DATE
Indexes: AMENDING CODE
  CODE OF METROPOLITAN DADE COUNTY
  CONTRACT AUTHORITY
Sponsors: Joe A. Martinez, Prime Sponsor
  Sally A. Heyman, Co-Sponsor
  Rebeca Sosa, Co-Sponsor
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 1/27/2005 6C Adopted P

Board of County Commissioners 1/20/2005 6C Carried over 1/27/2005

Budget and Finance Committee 12/10/2004 2K Forwarded to BCC with a favorable recommendation P

Budget and Finance Committee 11/12/2004 2B Deferred Budget and Finance Committee 12/10/2004

County Attorney 10/20/2004 Assigned Budget and Finance Committee 12/10/2004

Budget and Finance Committee 10/14/2004 2B Forwarded to BCC without a recommendation due to lack of quorum 10/19/2004
REPORT: Chairperson Morales noted that the foregoing proposed resolution would be forwarded to the Board of County Commissioners' meeting scheduled for October 19, 2004, without a recommendation due to a lack of quorum as requested by Commissioner Sosa.

County Attorney 9/22/2004 Assigned Budget and Finance Committee 10/14/2004

Board of County Commissioners 9/9/2004 13K Adopted on first reading 9/17/2004 P
REPORT: The foregoing proposed ordinance was adopted on first reading and set for Public Hearing before the Budget and Finance Committee on September 17, 2004 at 9:30 a.m.

County Attorney 7/28/2004 Assigned Budget and Finance Committee 9/17/2004

County Attorney 7/28/2004 Assigned R. A. Cuevas, Jr. 7/28/2004

Legislative Text


TITLE
ORDINANCE AMENDING SECTION 2-8.1 OF THE CODE OF MIAMI-DADE COUNTY, FLORIDA, TO LIMIT ADMINISTRATIVE EXERCISE OF OPTIONS TO RENEW CONTRACTS WITHIN COUNTY MANAGERíS DELEGATED AWARD AUTHORITY; PROVIDING EXCEPTIONS; AND PROVIDING SEVERABILITY, INCLUSION IN CODE AND EFFECTIVE DATE

BODY
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONER OF MIAMI- DADE COUNTY, FLORIDA,
Section 1. Section 2-8.l of the Code of Miami-Dade County, Florida, is amended as follows: 1
Sec. 2-8.1. Contracts and purchases generally.
(a) Scope. Except as provided in subsections (b),(f) and (h), this section shall apply to all contracts for public improvements and purchases of all supplies, materials and services other than professional services.

(b) Bid requirement for certain purchases; delegation of authority to advertise, award and reject bids or proposals for certain purchases. Formal sealed bids shall be secured for all contracts and purchases within the scope of this section when the transaction involves the expenditure of one hundred thousand dollars ($100,000.00) or more, except that the Board of County Commissioners, upon written recommendation of the County Manager, may, by resolution adopted by two-thirds ( 2/3) vote of the members present, waive competitive bidding when it finds this is to be in the best interest of the County. The County Manager is hereby delegated the authority to advertise for bid, award, and reject bids or proposals for contracts for public improvements (construction) costing five hundred thousand dollars ($500,000) or less and purchases of supplies, materials and services (including professional services other than professional architectural, and other services subject to Sec. 2-10.4 and Sec. 287.055 Fla. Stats.) costing one million dollars ($1,000,000) or less without the need for action by the County Commission. >>The authority to award contracts provided in the preceding sentence shall not constitute authority for the County Manager to exercise an option to renew any contract where the combined value for such contractís initial term and the option to renew would exceed one million dollars ($1,000,000), and in such instances the County Manager shall obtain the prior authorization of the County Commission to exercise such option. The County Manager may recommend that the foregoing requirement to obtain prior Commission authorization to exercise an option to renew be waived for a specific contract when the Manager deems it to be in the best interests of the County.<< The Inspector General shall be invited to participate as appropriate in the processes by which the authority delegated hereby is exercised. The County Manager is delegated the authority to utilize any of the following processes for selection of a contractor to perform contracts for public improvements involving the expenditure of five hundred thousand dollars ($500,000.00) or less: competitive price bidding, request for proposals, or request for qualifications without the need for prior approval of the County Commission. The County Manager shall review all construction projects to determine whether the break-up of the project into smaller contracts will increase the opportunity for CSBEs to participate therein. For those contracts where the County manager requests authority from the County Commission to advertise, the request for such authority shall advise the steps taken to accomplish the foregoing sentence. The County Manager may designate appropriate County staff to exercise the authority delegated hereunder by administrative order, approved by the Board of County Commissioners.
* * *

Section 2. If any section, subsection, sentence, clause of this ordinance is held invalid, the remainder of this ordinance shall not be affected thereby.
Section 3. It is the intention of the Board of County Commissioners, and it is hereby ordained that the provisions of this ordinance shall become and be made a part of the Code of Miami-Dade County, Florida. The sections of this ordinance may be renumbered or relettered to accomplish such intention, and the word "ordinance" may be changed to "section," or "article," or other appropriate word.
Section 4. This ordinance shall become effective ten (10) days after the date of enactment unless vetoed by the Mayor, and if vetoed, shall become effective only upon an override by this Board.
PASSED AND ADOPTED:
Approved by County Attorney as
to form and legal sufficiency. ______

Prepared by: ______

R.A. Cuevas, Jr.

Sponsored by Commissioner Joe A. Martinez



1 Words stricken through and/or [[double bracketed]] shall be deleted. Words underscored and/or >>double arrowed<< constitute the amendment proposed. Remaining provisions are now in effect and remain unchanged.
Agenda Item No.
Page No. 3



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