Miami-Dade Legislative Item
File Number: 043083
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File Number: 043083 File Type: Resolution Status: In Draft
Version: 0 Reference: Control: Budget and Finance Committee
File Name: EST POLICY REGARDING LONG-TERM VACANT POSITIONS Introduced: 11/1/2004
Requester: NONE Cost: Final Action:
Agenda Date: Agenda Item Number: 10A
Notes: Title: RESOLUTION ESTABLISHING COUNTY POLICY REGARDING LONG-TERM VACANT POSITIONS
Indexes: VACANCY
Sponsors: Rebeca Sosa, Prime Sponsor
  Sally A. Heyman, Co-Sponsor
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Budget and Finance Committee 12/10/2004 2J Amended
REPORT: (See Agenda Item 2J Amended, Legislative File Number 050101, for amended version)

Budget and Finance Committee 11/12/2004 2G Deferred Budget and Finance Committee 12/10/2004

County Attorney 11/1/2004 Assigned Budget and Finance Committee 11/12/2004

County Attorney 11/1/2004 Assigned Gerald K. Sanchez

Legislative Text


TITLE
RESOLUTION ESTABLISHING COUNTY POLICY REGARDING LONG-TERM VACANT POSITIONS

BODY
WHEREAS, the County currently has a substantial number of positions which have been vacant for 12 months or more beyond the scheduled hiring date (hereinafter “Long-term Vacant Position” or “LTVP”); and
WHEREAS, this Board recognizes that not every LTVP is funded, and that many vacant positions are the result of departments maintaining vacancies to achieve budgeted levels of attrition; and
WHEREAS, this Board further recognizes that some funded positions are held vacant and the work performed by employees who are temporary, part-time, or on overtime in order to minimize overall costs and optimize service; and
WHEREAS, it is the intention of this Board that unnecessary position growth should be limited in all County agencies and that LTVPs should be eliminated where appropriate; and
WHEREAS, it is the intention of this Board that savings from unfilled positions in any fund should be carried over within that fund to the next year’s budget; and
WHEREAS, this Board believes that the elimination of LTVPs is preferable to reducing departmental appropriations through attrition; and
WHEREAS, this Board does not wish to remove department directors’ flexibility to hire employees to meet priority service needs; and
WHEREAS, this Board believes that no department should administratively be granted a new position during any fiscal year if that department has LTVPs unless it is determined by the County Manager, or his or her designee, that it is in the best interest of the County to do so; and
WHEREAS, the Board believes that all LTVPs in any department should be reviewed by the County Manager and his or her staff during the annual budgetary process, and any such position not recommended for funding in the new fiscal year should be eliminated from the proposed budget,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that:
Section 1. No department shall administratively be granted a new position during any fiscal year if that department has LTVPs unless it is determined by the County Manager or his or her designee that it is in the best interest of the County to do so.
Section 2. Any allocation associated with a LTVP that is unspent at the end of any fiscal year shall be included as carryover within the same fund for appropriation during the next fiscal year.
Section 3. During the annual budget process, all LTVPs in any department shall be reviewed by the County Manager and his or her staff, and any such position not recommended for funding in the new fiscal year shall be eliminated from the proposed budget.
Section 4. During the annual budget process, all LTVPs in a department shall be reviewed for elimination before any new position is granted and there shall be an explanation within the proposed budget for any new position that results in the growth of total positions within a department’s allotted budget.



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