Miami-Dade Legislative Item
File Number: 043374
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File Number: 043374 File Type: Resolution Status: Before the Board
Version: 0 Reference: Control: County Commission
File Name: PROJECT STATUS ON TRACKING SYSTEM Introduced: 12/6/2004
Requester: NONE Cost: Final Action:
Agenda Date: 1/20/2005 Agenda Item Number: 7O2A
Notes: Title: RESOLUTION AFFIRMING THAT THE BOARD MAY DECLINE TO ACT ON ANY AGENDA ITEM SUBMITTED AFTER FEBRUARY 1, 2005, RELATING TO AN ARCHITECTURAL, ENGINEERING OR CONSTRUCTION CONTRACT OR TO A FIRM PERFORMING SUCH CONTRACT WHERE INFORMATION TRACKING CURRENT CONTRACT STATUS AND PERFORMANCE HAS NOT BEEN ENTERED IN A CENTRALIZED DATABASE ACCESSIBLE THROUGH THE COUNTY INTRANET FOR REFERENCE WHEN SUCH AGENDA ITEM IS CONSIDERED
Indexes: TRACKING SYSTEM
  VENDORS
Sponsors: Rebeca Sosa, Prime Sponsor
  Jose "Pepe" Diaz, Co-Sponsor
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 1/27/2005 7O2A Amended

Board of County Commissioners 1/20/2005 7O2A Carried over 1/27/2005

Budget and Finance Committee 12/10/2004 2S Forwarded to BCC with a favorable recommendation P

County Attorney 12/6/2004 Assigned Budget and Finance Committee 12/10/2004

County Attorney 12/6/2004 Assigned R. A. Cuevas, Jr.

Legislative Text


TITLE
RESOLUTION AFFIRMING THAT THE BOARD MAY DECLINE TO ACT ON ANY AGENDA ITEM SUBMITTED AFTER JANUARY FEBRUARY 1, 2005, RELATING TO AN ARCHITECTURAL, ENGINEERING OR CONSTRUCTION CONTRACT OR TO A FIRM PERFORMING SUCH CONTRACT FOR WHICH WHERE CURRENT INFORMATION TRACKING CURRENT CONTRACT STATUS AND PERFORMANCE HAS NOT BEEN ENTERED INTO A CENTRALIZED DATABASE THAT IS HAS NOT BEEN ENTERED IN ACCESSIBLE ON A CENTRALIZED DATABASE ACCESSIBLE THROUGH THE COUNTY INTRANET FOR REFERENCE WHEN SUCH AGENDA ITEM IS CONSIDERED

BODY
WHEREAS, On April 13, 2004, Commissioner Rebeca Sosa sponsored, and the Board adopted Resolution No. R-442-04, directing the County Manager to recommend a system for tracking the steps taken during the procurement process; and
WHEREAS, the County has developed a database system capable of tracking all facets of the progress of architectural and engineering services projects and construction projects; and
WHEREAS, the analysis of the associated data collected in the tracking system will foster performance improvements;,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board affirms that it may decline to act on any agenda item submitted after January February 1, 2005, relating to an architectural, engineering or construction contract (or sub element thereof) awarded subsequent to October 1. 2004, or to a firm performing such contract for which current information tracking contract status and performance has not been entered into a centralized database as defined in Administrative Order 3-39. The data contained within the centralized tracking system shall contain, but not be limited to, data representing all contract origination actions, work orders with site and cost information, progress payments, contingency expenditures, change orders, official notices, and any other such information pertinent to the orderly tracking and administration of a capital project. Such data shall be promptly updated and available on the County intranet so that any or all County Commissioners may consider the firmís or projectís history prior to consideration of related agenda items. This requirement shall not apply to agenda items regarding emergency contracts entered into pursuant to Section 8B of Miami-Dade County Code; however such emergency contracts shall be incorporated into the tracking system immediately thereafter.



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