Miami-Dade Legislative Item
File Number: 050101
   

File Number: 050101 File Type: Resolution Status: Adopted
Version: 0 Reference: R-96-05 Control: County Commission
File Name: POLICY REGARDING LONG-TERM VACANT POSITIONS Introduced: 1/12/2005
Requester: NONE Cost: Final Action: 1/20/2005
Agenda Date: 1/20/2005 Agenda Item Number: 10A22
Notes: Title: RESOLUTION ESTABLISHING COUNTY POLICY REGARDING LONG-TERM VACANT POSITIONS [SEE ORIGINAL ITEM UNDER FILE NO. 043083]
Indexes: EMPLOYEES
  VACANCY
Sponsors: Rebeca Sosa, Prime Sponsor
  Sally A. Heyman, Co-Sponsor
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 1/20/2005 10A22 Adopted P

County Attorney 1/12/2005 Assigned Gerald K. Sanchez 1/12/2005

Budget and Finance Committee 12/10/2004 2J Amended Forwarded to BCC with a favorable recommendation with committee amendment(s) P
REPORT: In response to Commissioner Gimenez’s request, Special Assistant to the County Manager Corinne Brody noted that a written report outlining the existing number of long-term vacant positions would be prepared for FY2005/06 budget cycle as previously requested at the last fiscal year budget cycle. Commissioner Sosa amended the foregoing proposed resolution to include language requiring that the County Manager prepare a quarterly written report on departments carrying long-term vacant positions that had created new positions with the following information included in the report: - the status of each department’s long-term vacant positions; - the department’s name, position title and code, date the requisition was approved and whether the position was filled; - the salary of each position and fringe benefits; and - the funding sources and justification for creating new positions.

Legislative Text


TITLE
RESOLUTION ESTABLISHING COUNTY POLICY REGARDING LONG-TERM VACANT POSITIONS

BODY
WHEREAS, the County currently has a substantial number of positions which have been vacant for 12 months or more beyond the scheduled hiring date (hereinafter "Long-term Vacant Position" or "LTVP"); and
WHEREAS, this Board recognizes that not every LTVP is funded, and that many vacant positions are the result of departments maintaining vacancies to achieve budgeted levels of attrition; and
WHEREAS, this Board further recognizes that some funded positions are held vacant and the work performed by employees who are temporary, part-time, or on overtime in order to minimize overall costs and optimize service; and
WHEREAS, it is the intention of this Board that unnecessary position growth should be limited in all County agencies and that LTVPs should be eliminated where appropriate; and
WHEREAS, it is the intention of this Board that savings from unfilled positions in any fund should be carried over within that fund to the next year's budget; and
WHEREAS, this Board believes that the elimination of LTVPs is preferable to reducing departmental appropriations through attrition; and
WHEREAS, this Board does not wish to remove department directors' flexibility to hire employees to meet priority service needs; and
WHEREAS, this Board believes that no department should administratively be granted a new position during any fiscal year if that department has LTVPs unless it is determined by the County Manager, or his or her designee, that it is in the best interest of the County to do so; and
WHEREAS, the Board believes that all LTVPs in any department should be reviewed by the County Manager and his or her staff during the annual budgetary process, and any such position not recommended for funding in the new fiscal year should be eliminated from the proposed budget,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that:
Section 1. No department shall administratively be granted a new position during any fiscal year if that department has LTVPs unless it is determined by the County Manager or his or her designee that it is in the best interest of the County to do so.
Section 2. Any allocation associated with a LTVP that is unspent at the end of any fiscal year shall be included as carryover within the same fund for appropriation during the next fiscal year.
Section 3. During the annual budget process, all LTVPs in any department shall be reviewed by the County Manager and his or her staff, and any such position not recommended for funding in the new fiscal year shall be eliminated from the proposed budget.
Section 4. During the annual budget process, all LTVPs in a department shall be reviewed for elimination before any new position is granted and there shall be an explanation within the proposed budget for any new position that results in the growth of total positions within a department's allotted budget.
Section 5. The County Manager shall prepare a written report on a quarterly basis regarding LTVPs ("LTVP Report"). The LTVP Report shall, at a minimum, include the following information: (1) the number of new positions added and filled during the prior quarter; (2) the number of new positions added and not filled during the prior quarter; (3) the number of LTVPs filled during the prior quarter; and (4) the number of LTVPs remaining at the end of the quarter. For each position filled during the previous quarter or which remains unfilled at the end of the quarter, the LTVP Report shall state: (1) the date the new position was added; (2) the title and code of the position as well as the name of the department which added the position; (3) the date the position was filled, if applicable; (4) the date the requisition for the position was approved; (5) the funding source for the position as well as the approved salary and fringe benefits; and (6) the justification for the new position.
Section 6. The provisions of this resolution shall not apply to employees on military or family medical leave.



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