Miami-Dade Legislative Item
File Number: 060524
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File Number: 060524 File Type: Resolution Status: Adopted
Version: 0 Reference: R-272-06 Control: County Commission
File Name: AWARD RECOMMENDATIONS PACKAGE Introduced: 2/23/2006
Requester: Procurement Management Department Cost: Final Action: 3/7/2006
Agenda Date: 3/7/2006 Agenda Item Number: 8O1C
Notes: THIS IS THE AMENDED VERSION TO LN# 060337 Title: RESOLUTION AUTHORIZING AWARD OF COMPETITIVE CONTRACTS, AND AWARD OF A COMPETITIVE CONTRACT TO DEPARTMENTS THAT RELY ON THE PEOPLE TRANSPORTATION PLAN (PTP) FUNDS, WITH AUTHORITY TO EXERCISE OPTIONS-TO-RENEW ESTABLISHED THEREUNDER, AND CONTRACT MODIFICATIONS FOR THE PURCHASE OF GOODS AND SERVICES [SEE ORIGINAL ITEM UNDER FILE NO. 060337]
Indexes: AWARD RECOMMENDATION
Sponsors: Audrey M. Edmonson, Prime Sponsor
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 3/7/2006 8O1C Adopted P

County Attorney 2/23/2006 Assigned Hugo Benitez 2/27/2006
REPORT: "NED"

County Manager 2/23/2006 Assigned County Attorney 3/7/2006
REPORT: DPM - [Amended version to LN# 060037]

County Manager 2/23/2006 Assigned Alina Tejeda-Hudak 2/23/2006

Internal Mgmt. & Fiscal Responsibility Committee 2/16/2006 3C Amd Forwarded to BCC with a favorable recommendation with committee amendment(s) P
REPORT: Assistant County Attorney Gerald Sanchez read the foregoing proposed resolution into the record. Assistant County Manager Alina Hudak noted that Sub-Item 3.3 should not be withdrawn entirely as approved during the changes to today’s agenda and that this item should be withdrawn only as it pertained to Cliff Berry, Inc. It was moved by Commissioner Sosa that the Committee reconsider the foregoing proposed resolution. This motion was seconded by Commissioner Heyman,and upon being put to a vote, passed by a vote of 6-0. Ms. Miriam Singer, Director, Department of Procurement Management (DPM), asked that the firm of Cliff Berry, Inc., reflected on handwritten page 27 of this resolution, be removed from Sub-Item 3.3, as it pertained to the contract “Disposal of Hazardous Waste.” In response to Commissioner Sorenson’s question as to whether the Department of Procurement Management was currently establishing procedures to prevent emergency purchases during hurricane season, Ms. Singer noted that DPM was increasing each department’s funding for debris hauling services and other services. The Department was also developing fuel-efficient strategies in conjunction with General Services Administration (GSA) Management, Ms. Singer noted. It was moved by Commissioner Sosa that the Committee forward the foregoing proposed resolution to the Board of County Commissioners with Committee amendment(s) to remove the firm of Cliff Berry, Inc., reflected on handwritten page 27 of this resolution, from Sub-Item 3.3, relating Disposal of Hazardous Waste Contract. This motion was seconded by Commissioner Moss; and upon being put to a vote, the motion passed by a vote of 5-0 (Commissioner Heyman was absent).

Legislative Text


TITLE
RESOLUTION AUTHORIZING AWARD OF COMPETITIVE CONTRACTS, AND AWARD OF A COMPETITIVE CONTRACT TO DEPARTMENTS THAT RELY ON THE PEOPLE TRANSPORTATION PLAN (PTP) FUNDS, WITH AUTHORITY TO EXERCISE OPTIONS-TO-RENEW ESTABLISHED THEREUNDER, AND CONTRACT MODIFICATIONS FOR THE PURCHASE OF GOODS AND SERVICES

BODY


WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference; and

WHEREAS, a description of the competitive contract awards and contract modifications for the purchase of goods and services, are attached and incorporated herein by reference.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board authorizes the award of competitive contracts, the award of a competitive contract funded by People Transportation Plan (PTP) funds, the authority to exercise options-to-renew established thereunder and contract modifications for the purchase of goods and services.

Date: To: Honorable Chairman Joe A. Martinez
and Members, Board of County Commissioners From: George M. Burgess
County Manager Subject: Bid Award Recommendations
This item is amended in order to remove one vendor from Subitem 3.3, handwritten page 27 (Disposal of Hazardous Waste).

STAFF RECOMMENDATION

It is recommended that the Board of County Commissioners (BCC) approve the attached award of competitive contracts, award of a competitive contract to departments that rely on the People Transportation Plan (PTP) funds and contract modifications. The allocations shown represent the maximum authorized spending authority based on an estimated value of purchases, and in no way guarantee the value of orders placed with the awarded vendors.

MANAGER'S BACKGROUND

Section 1 AWARD OF COMPETITIVE BIDS
One contract in this section [1.1] has been awarded under the County Manager’s delegated authority to the low responsive, responsible bidder(s) who met the bid specifications in accordance with established policies and procedures. Departments that rely on the People Transportation Plan (PTP) funds were not part of that award since PTP legislation requires that the use of any contract involving Surtax funds must be approved by both the Board of County Commissioners (BCC) and the Citizens’ Independent Transit Trust (CITT). Approval to award this contract for these departments is now requested.

The other contracts in this section [1.2, 1.3 and 1.4] are recommended for award to the lowest responsive, responsible bidder(s) who meet the bid specifications in accordance with established policies and procedures.

Award of Item 1.1 (Wiping Cloths (Rags) and Fiber Wipers) is to establish a replacement contract for the purchase of wiping cloths (rags) and fiber wipers for various County departments.

Award of Item 1.2 (Electronic Parts and Supplies) is to establish a contract for the purchase of electronic parts and supplies for various County departments.

Award of Item 1.3 (Trees, Palms, Landscaping Services and Relocation of Trees and Palms) is to establish a contract for trees, palms, landscaping services and relocation of trees and palms for various County departments.




Award of Item 1.4 (Paper and Plastic Items) is to establish a replacement contract for the purchase of paper and plastic items such as paper plates, forks, spoons, toilet paper and paper towels for various County departments.


Section 2 REJECTED BIDS
A bid may be rejected when adverse conditions exist such as the proposal not conforming to the specifications and/or solicitation documents, insufficient financial resources, technical ability, physical capacity and/or skill of the vendor, unfair and unreasonable pricing, insufficient competition and for any other cause in the best interest of the County.

There are no items for this section.


Section 3 COMPETITIVE CONTRACT MODIFICATIONS
A competitive contract modification is an action where the requested supplemental allocation for goods or services is within the scope of the original contract award and allocation.

Item 3.1 (Portable Generators, Purchase, Repairs and Original Equipment Manufacturer) is for additional spending authority for the purchase and repair of original equipment manufacturer (OEM) for portable generators, and purchase of spare parts, as well as, the purchase of portable generators for the General Services Administration and Miami-Dade Police Departments.

Item 3.2 (Uniforms and Accessories) is for additional spending authority to allow the Miami-Dade Fire Rescue Department to purchase uniforms for new recruits.

Item 3.3 (Disposal of Hazardous Waste) is for additional spending authority and time to ensure continuity of disposal of hazardous waste services for various County departments pending the award of the replacement contract.


Section 4 PURCHASES MADE UNDER COMPETITIVELY AWARDED CONTRACTS OF OTHER GOVERNMENTAL ENTITIES
The County occasionally accesses contracts competed and awarded by federal, state and local governments, and by not-for-profit organizations, when it is legally permissible, it is determined to be in the best interest of the County, and the item is not available through an existing County contract.

There are no items for this section.



Section 5 REQUESTS FOR AUTHORITY TO EXERCISE “OPTIONS-TO-RENEW” (OTR’s) UNDER EXISTING CONTRACTS THAT WOULD BRING THE CUMULATIVE CONTRACT VALUE TO MORE THAN $1 MILLION
The contracts listed in this section require approval to exercise any future “option-to-renew” (OTR) contained in the contracts that would, if exercised, bring the cumulative value of the contract over $1 million. Each of the contracts were awarded using full and open competition under the County Manager’s delegated authority pursuant to Section 2-8.1(b) of the County Code and the Master Procurement Administrative Order, A.O. 3-38, and each contains an OTR provision that would, in the future, if exercised, bring the cumulative value of the contract above $1 million.


There are no items for this section.




_____________________
Alina T. Hudak
Assistant County Manager










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