Miami-Dade Legislative Item
File Number: 062908
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File Number: 062908 File Type: Ordinance Status: Adopted
Version: 0 Reference: 07-42 Control: County Commission
File Name: ELECTRONIC COMMERCE, ELECTRONIC SIGNATURES & ON-LINE PROCURE Introduced: 10/6/2006
Requester: NONE Cost: Final Action: 3/6/2007
Agenda Date: 3/6/2007 Agenda Item Number: 7A
Notes: Title: ORDINANCE PROVIDING FOR ELECTRONIC COMMERCE, ELECTRONIC SIGNATURES AND ON-LINE PROCUREMENT OF GOODS AND SERVICES; AMENDING SECTION 2-8.1 OF THE CODE OF MIAMI-DADE COUNTY, FLORIDA; PROVIDING SEVERABILITY, INCLUSION IN THE CODE, AND AN EFFECTIVE DATE
Indexes: PROCUREMENT
Sponsors: Rebeca Sosa, Prime Sponsor
  Jose "Pepe" Diaz, Co-Sponsor
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 3/6/2007 7A Adopted P
REPORT: County Attorney Greenberg read the foregoing proposed ordinance into the record. Commissioner Sosa provided a brief explanation regarding the intent of this proposed ordinance which she noted would facilitate vendor access, move the County closer to a paperless procurement system utilizing modern business tools. Hearing no other questions or comments, the Commission proceeded to vote.

Budget and Finance Committee 2/13/2007 2F Forwarded to BCC with a favorable recommendation P
REPORT: Assistant County Attorney Benitez read the foregoing ordinance into the record. Commissioner Sosa provided a brief explanation regarding the intent of this proposed resolution. The public hearing was opened; it was closed after no one appeared in response to Chairman Martinez’s call for people whishing to be heard. It was moved by Commissioner Sosa that this proposed ordinance be forwarded to the Board of County Commissioners with a favorable recommendation. This motion was seconded by Commissioner Sorenson. Commissioner Diaz asked to be listed as a co-sponsor of this proposed ordinance. Commissioner Sosa said the County already had the technology for this proposed ordinance, and explained that the electronic procurement process would facilitate easy access for vendors and move towards less dependence on paper. In response to Commissioner Diaz, Miriam Singer, Director, Procurement Management Department, said that some electronic procurement features were available while others were not. She explained that this proposed ordinance provided legislative authority for the County to do more with greater efficiency and integrity, and enabled better vendor competition. She said the County developed most of the necessary software and the department was moving towards a fully implemented system. She noted that the County owned some of the necessary modules, but other modules might be needed in the future; and if other modules were needed it would come before the County Commission. Ms. Singer noted some of the features not yet available would be part of the fully integrated Enterprise Resource Planning System (ERP), which would be forwarded to the County Commission for final approval. Hearing no other questions or comments, the Committee proceeded to vote.

County Attorney 1/29/2007 Referred Budget and Finance Committee 2/13/2007

Internal Mgmt. & Fiscal Responsibility Committee 1/18/2007 2B Carried over Due to Lack of a Quorum

County Manager 1/17/2007 Deferrals
REPORT: This item has been deferred to no date certain.

County Attorney 11/30/2006 Referred Internal Mgmt. & Fiscal Responsibility Committee 1/18/2007

County Attorney 11/22/2006 Assigned Internal Mgmt. & Fiscal Responsibility Committee 12/14/2006

Internal Mgmt. & Fiscal Responsibility Committee 11/16/2006 2O Carried over due to cancellation of meeting

Board of County Commissioners 10/24/2006 Scheduled for a public hearing Internal Mgmt. & Fiscal Responsibility Committee 11/16/2006

Board of County Commissioners 10/24/2006 4I Adopted on first reading 11/16/2006 P
REPORT: The foregoing proposed ordinance was adopted on first reading and set for public hearing before the Internal Management and Fiscal Responsibility Committee on November 16, 2006 at 2:00 p.m.

County Attorney 10/6/2006 Referred Internal Mgmt. & Fiscal Responsibility Committee 11/16/2006

County Attorney 10/6/2006 Assigned Hugo Benitez 10/6/2006

Legislative Text


TITLE
ORDINANCE PROVIDING FOR ELECTRONIC COMMERCE, ELECTRONIC SIGNATURES AND ON-LINE PROCUREMENT OF GOODS AND SERVICES; AMENDING SECTION 2-8.1 OF THE CODE OF MIAMI-DADE COUNTY, FLORIDA; PROVIDING SEVERABILITY, INCLUSION IN THE CODE, AND AN EFFECTIVE DATE

BODY
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA:
Section 1. Section 2-8.1 of the Code of Miami-Dade County, Florida, is hereby amended to read as follows:1
Sec. 2-8.1 Contracts and Purchases Generally.
* * *
>>(j) Electronic Commerce, Electronic Signatures, and On-Line Procurement of Goods and Services.

(1) Definitions.

(1)Electronic means relating to technology having electrical, digital, magnetic, wireless, optical, electromagnetic, or similar capabilities.

(2)Reverse Auction means a procurement method wherein bidders, anonymous to each other, electronically submit real-time bids on designated goods or services.

(3)Electronic Signature means a manual or electronic identifier or the electronic result of an authentication technique attached to, or logically associated with, a record that is intended by the person using it to have the same full force and effect as manual signature.

(2) On-Line Procurement.

The County Manager is authorized to pursue electronic commerce and on-line procurement of goods and services through the use of electronic means including the use of electronic signatures. Procurement by electronic means includes, but is not limited to, the advertising and receipt of competitive sealed bids, competitive sealed proposals and informal quotations, reverse auctions, vendor registration, and any other current or future procurement method or process. <<

Section 2. If any section, subsection, sentence, clause or provision of this ordinance is held invalid, the remainder of this ordinance shall not be affected by such invalidity.
Section 3. It is the intention of the Board of County Commissioners, and it is hereby ordained that the provisions of this ordinance, including any sunset provision, shall become and be made a part of the Code of Miami-Dade County, Florida. The sections of this ordinance may be renumbered or re-lettered to accomplish such intention, and the word "ordinance" may be changed to "section," "article," or other appropriate word.
Section 4. This ordinance shall become effective within ten (10) days after the date of enactment unless vetoed by the Mayor, and if vetoed, shall become effective only upon an override by this Board.
1 Words stricken through and/or [[double bracketed]] shall be deleted. Words underscored and/or >>double arrowed<< constitute the amendment proposed. Remaining provisions are now in effect and remain unchanged.



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