Legislative Matter

Miami-Dade Legislative Item
File Number: 072846

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Clerk's Official Copy

File Number: 072846

File Type: Resolution

Status: Adopted

Version: 0

Reference: R-1138-07

Control: County Commission

File Name: AGENDA BRIEFINGS

Introduced: 9/25/2007

Requester: NONE

Cost:

Final Action: 10/2/2007

Agenda Date: 10/2/2007

Agenda Item Number: 11A36

Notes:

Title:

RESOLUTION DIRECTING COUNTY MANAGER TO HOLD AGENDA BRIEFINGS FOR COUNTY COMMISSIONERS AND THEIR STAFF NO LATER THAN TWO BUSINESS DAYS PRIOR TO COMMISSION MEETINGS [SEE ORIGINAL ITEM UNDER FILE NO. 072556]

Indexes:

AGENDA ITEMS

Sponsors:	Audrey M. Edmonson, Prime Sponsor
	Joe A. Martinez, Co-Sponsor

Sunset Provision: No

Effective Date:

Expiration Date:

Registered Lobbyist:

None Listed

Legislative History
Acting Body	Date	Agenda Item	Action	Sent To	Due Date	Returned	Pass/Fail

Board of County Commissioners	10/2/2007	11A36	Adopted				P

County Attorney	9/25/2007		Assigned	Gerald K. Sanchez		9/25/2007

Governmental Operations and Environment Committee	9/11/2007	3I AMENDED	Forwarded to BCC with a favorable recommendation with committee amendment(s)				P
REPORT:	The foregoing proposed resolution was read into the record by Assistant County Attorney Geri Bonzon-Keenan. Commissioner Diaz stated he felt it was important that the County Manager provide a more thorough agenda briefing; and that he provide commission staff members with an explanation of his position on issues in question, specifically concerning items sponsored by the County Commissioners. Chairwoman Seijas asked for clarification regarding the timeframes stated in this ordinance for setting agenda briefings. She suggested the ordinance state that agenda briefings be set no later than two business days prior to a Board of County Commission meeting. Commissioner Edmonson stated she would accept the suggestions by both Chairwoman Seijas and Commissioner Diaz as amendments. Chairwoman Seijas suggested staff provide a short memorandum to Committee members explaining the process followed for agenda briefings. Hearing no objection, the foregoing proposed resolution was forwarded to the County Commission with a favorable recommendation with Committee amendment(s) that the County Manager or designee provide commission staff members with a brief explanation of the County Manager’s position on items to be discussed at the Board of County Commission meetings; and that agenda briefings be held no later than two business days prior to Commission meetings and conducted early in the day.

Legislative Text

TITLE
RESOLUTION DIRECTING COUNTY MANAGER TO HOLD AGENDA BRIEFINGS FOR COUNTY COMMISSIONERS AND THEIR STAFF NO LATER THAN TWO BUSINESS DAYS PRIOR TO COMMISSION MEETINGS

BODY
WHEREAS, the County Manager routinely holds a publicly noticed agenda briefing for County Commissioners and their aides on the Friday prior to regularly scheduled County Commission meetings (hereinafter "agenda briefing"); and
WHEREAS, on at least one occasion in recent months the agenda briefing was held the day before the Commission meeting; and
WHEREAS, agenda briefings held by the County Manager greatly assist Commissioners when preparing for County Commission meetings; and
WHEREAS, the Commission believes that these agenda briefings should be held at least two business days prior to Commission meetings so as to give Commissioners sufficient time to prepare for each meeting,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that the County Manager is directed to hold agenda briefings for County Commissioners and their staff no later than two business days prior to each meeting of the Board of County Commissioners. At each agenda briefing, the County Manager or his or her staff shall provide, among other things, a brief explanation of each agenda item which is not routine in nature.