Miami-Dade Legislative Item
File Number: 081238
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File Number: 081238 File Type: Resolution Status: Adopted
Version: 0 Reference: R-420-08 Control:
File Name: FUNDING FOR COMMUNITY-BASED ORGANIZATIONS Introduced: 4/22/2008
Requester: County Manager Cost: Final Action: 4/8/2008
Agenda Date: 4/8/2008 Agenda Item Number: 12A3
Notes: THIS IS FINAL VERSION AS ADOPTED. (also see 080886) Title: RESOLUTION APPROVING THE MODEL PROCESS FOR THE SOLICITATION AND ALLOCATION OF FUNDING FOR COMMUNITY-BASED HUMAN SERVICES ORGANIZATIONS COMMENCING IN FY 2008-09 [SEE ORIGINAL ITEM UNDER FILE NOS. 080670 AND 080886]
Indexes: CBO
  FUNDING ALLOCATIONS
Sponsors: NONE
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

County Attorney 4/22/2008 Assigned Mandana Dashtaki

Board of County Commissioners 4/8/2008 12A3 AMENDED Adopted as amended P
REPORT: Commissioner Gimenez expressed his desire to turnover the County’s Community-Based Human Services Organization Funding process to the United Way of Miami-Dade County (“United Way”). Chairman Barreiro stated United Way did not have to adhere to Florida State Sunshine Laws. Commissioner Seijas noted she and Commissioner Jordan had met with United Way President and Chief Executive Officer Harve Mogul, and he expressed no desire to facilitate the County’s Community-Based Human Services Organization Funding process. Commissioner Jordan confirmed Commissioner Seijas’ comments that United Way expressed no desire to facilitate the County’s Community-Based Human Services Organization Funding process. Chairman Barreiro suggested that each of the agencies listed to serve on an Advisory Board for the County’s Community-Based Human Services Organization should submit three names to the Board for nomination. Subsequently, the Board would appoint the Advisory Board members similar to how the State of Florida Governor made appointments from the nominations. Commissioner Seijas suggested this proposed resolution be bifurcated and bring back the portion regarding the process for the creation of an Advisory Board for the County’s Community-Based Human Services Organization. Therefore, more details could be provided for the creation of an Advisory Board. Commissioner Sorenson offered an amendment to the foregoing proposed resolution to add language to provide that if any agency became defunded for any reason the funding for that agency would subsequently be rolled over to the next fiscal year’s Community-Based Organizations Competitive Process. Hearing no objection, the Board adopted this proposed resolution as amended by Commissioner Sorenson. Commissioner Jordan stated that some agencies may face unintended consequences which may require them to provide additional resources. Commissioner Seijas suggested the Commission consider setting aside some allocation of funding for the Community-Based Human Services Organization that would be for specific emergency uses. Mr. David Raymond, Executive Director, Office of the Homeless Trust, provided information to the Board regarding the creation of a second tier or a separate cycle of the Model Process for the Solicitation Allocation of funding process to fund those agencies in an emergency situation.

Legislative Text


TITLE
RESOLUTION APPROVING THE MODEL PROCESS FOR THE SOLICITATION AND ALLOCATION OF FUNDING FOR COMMUNITY-BASED HUMAN SERVICES ORGANIZATIONS COMMENCING IN FY 2008-09

BODY
WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying process plan, a copy of which is incorporated herein by reference.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board hereby approves in substantially the same form as attached, the Model Process for the Solicitation, Allocation of funding, and Evaluation and Monitoring for Community-based Organizations commencing in FY 2008-09, and authorizes the County Mayor or his designee to exercise any amendment or modification of the process on behalf of Miami-Dade County, Florida.

HEADER
Date:
To: Honorable Chairman Bruno A. Barreiro
and Members, Board of County Commissioners
From: George M. Burgess
County Manager

Subject: Model Process for Solicitation and Allocation of Funding for Community-Based Organizations


This item was amended at the March 12, 2008 Economic Development and Human Services Committee based upon the discussion by Committee Members. Specifically, Attachment 1 was amended to incorporate the following: an additional component related to the contracting process; the expansion of the Advisory Board with the addition of a Mayoral appointment; the replacement of Hands On Miami as a member of the Advisory Board with the National Association for the Advancement of Colored People (NAACP); language relating to the composition of the Process Planning Team (PPT); and an explanation of the funding for the full-time permanent staffing component.

STAFF RECOMMENDATION

It is recommended that the Board of County Commissioners (BCC) approve the Model Process for the solicitation and allocation of funding for Community-Based Human Services Organizations commencing in FY 2008-09.

Scope

The Model Process details the components that will be implemented in the development and implementation of a process for the competitive solicitation of proposals and allocation of funding for Community-Based Organizations (CBOs) providing human services, beginning in FY 2008-09.


Fiscal Impact/Funding Source

Funding for CBOs will be contingent upon the overall funds available for FY 2008-09.

The proposed process includes a recommendation on the development of a staffing component that will oversee the process which may potentially have a fiscal impact. It is anticipated that if additional funding is required to support staff, funds will be allocated from the total allocation for the CBOs. Funding was previously provided to the Alliance for Human Services for the solicitation process. However, this funding was eliminated as part of the FY 2007-08 Approved Budget.

Track Record/Monitor

The development of the process will be overseen by staff from the County's Executive Office (CEO).


MANAGER'S BACKGROUND

As part of the FY 2007-08 Resource Allocation Plan the Alliance for Human Services was removed from the solicitation and allocation process for the funding of human service community-based organizations.

During the budget process discussions were held with staff, the United Way, and various members of the Board on the development of a process that would be inclusive and sensitive to the diverse needs of the Miami-Dade County community. It was agreed that staff would work closely with the United Way and others on the development of a new competitive solicitation and allocation process for Board consideration that would commence with funding for FY 2008-09.

To this end, two meetings were convened. The first was with a large a contingency of County staff and representatives from various organizations in order to formulate ideas on how to improve the overall process. The second meeting was composed of a smaller working group charged with developing the framework for the process and making recommendations on staff to be involved in the process. Additionally, while the Alliance would no longer be involved in the allocation of CBO funding, Alliance board members also expressed their interest in assisting the County with the development of a new, more inclusive solicitation process and a more results oriented comprehensive evaluation method.

On January 22, 2008 the Board was advised via memorandum of the components of the process and the team leaders selected to steer the project to completion. A copy of this memorandum is incorporated as Attachment 2. The attached plan is the result of the team's efforts and is presented for consideration of the BCC.

Attachments




_____________________________________
Special Assistant for Social Services



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