Miami-Dade Legislative Item
File Number: 081427
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File Number: 081427 File Type: Resolution Status: Adopted
Version: 0 Reference: R-584-08 Control: Board of County Commissioners
File Name: CONTRACT AWARD RECOMMENDATION - CONTRACT #E07-WASAD-08(A) Introduced: 5/5/2008
Requester: Water & Sewer Department Cost: Final Action: 5/20/2008
Agenda Date: 5/20/2008 Agenda Item Number: 8R1A
Notes: JAM Title: RESOLUTION APPROVING A NON-EXCLUSIVE PROFESSIONAL SERVICES AGREEMENT FOR CONTRACT NUMBER E07-WASD-08 (A) IN THE AMOUNT OF $2,750,000 TO A & P CONSULTING TRANSPORTATION ENGINEERS CORP. FOR THE DESIGN OF A TRANSMISSION PIPELINE FOR A RECLAIMED WATER SYSTEM FROM THE SOUTH DISTRICT WASTEWATER TREATMENT PLANT TO THE VICINITY OF THE METRO ZOO; AUTHORIZING THE COUNTY MAYOR OR HIS DESIGNEE TO EXECUTE SAME AND TO EXERCISE TERMINATION PROVISIONS CONTAINED THEREIN
Indexes: AWARD RECOMMENDATION
Sponsors: NONE
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 5/20/2008 8R1A Adopted P

County Attorney 5/7/2008 Assigned Henry N. Gillman 5/7/2008

County Manager 5/5/2008 Assigned County Attorney 5/20/2008
REPORT: WATER & SEWER

County Manager 5/5/2008 Assigned Sue Torriente 5/5/2008

Legislative Text


TITLE
RESOLUTION APPROVING A NON-EXCLUSIVE PROFESSIONAL SERVICES AGREEMENT FOR CONTRACT NUMBER E07-WASD-08 (A) IN THE AMOUNT OF $2,750,000 TO A & P CONSULTING TRANSPORTATION ENGINEERS CORP. FOR THE DESIGN OF A TRANSMISSION PIPELINE FOR A RECLAIMED WATER SYSTEM FROM THE SOUTH DISTRICT WASTEWATER TREATMENT PLANT TO THE VICINITY OF THE METRO ZOO; AUTHORIZING THE COUNTY MAYOR OR HIS DESIGNEE TO EXECUTE SAME AND TO EXERCISE TERMINATION PROVISIONS CONTAINED THEREIN

BODY
WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board hereby approves award of a non-exclusive professional services agreement for Contract Number E07-WASD-08 (A) in the amount of $2,750,000 to A & P Consulting Transportation Engineers Corp. for the design of a transmission pipeline for a reclaimed water system from the South District Wastewater Treatment Plant to the vicinity of Metro Zoo; in substantially the form attached hereto and made a part hereof; and authorizes the County Mayor or his designee to execute same and to exercise termination provisions contained therein.

HEADER
Date:
 

To: Honorable Chairman Bruno A. Barreiro
and Members, Board of County Commissioners
 
From: George M. Burgess
County Manager

Subject: Contract Award Recommendation for Design of Transmission Pipeline for Reclaimed Water System
from the South District Wastewater Treatment Plant to the vicinity of Metro Zoo - Project No: E07-WASD-08 (A);
Contract No: E07-WASD-08 (A), to A & P Consulting Transportation Engineers Corp. in the amount of $2,750,000.00


STAFF RECOMMENDATION

DELEGATION OF AUTHORITY
The authority of the County Mayor or his designee to execute and implement this contract is consistent with those authorities granted under the Code of Miami-Dade County. 

SCOPE
PROJECT NAME:
Design of Transmission Pipeline for Reclaimed Water System from the SDWWTP to the vicinity of Metro Zoo

PROJECT NO: E07-WASD-08 (A)

CONTRACT NO: E07-WASD-08 (A)

PROJECT DESCRIPTION:
A & P Consulting Transportation Engineers Corp. is to provide engineering design, post design services during construction and project coordination services for a 36-inch reclaimed water transmission pipeline from the SDWWTP to a recharge delivery system located in the vicinity of Metro Zoo.

Design services include, but are not limited to, performing preliminary route analysis, site investigations, surveying, geotechnical services, maintenance of traffic plans, hydraulic analysis, coordination with other utilities, agencies, municipalities and the public, preparation of design reports, drawings and contract specifications. Assistance during the permitting and procurement phases will also be included as well as post design services which are required to provide technical support during construction. Post design services during construction include, but not limited to, periodic site inspections and attendance at meetings, review shop drawings, respond to information requests, review claims and potential change orders, review contract schedules, schedule of values, and as-built drawings. Project coordination services will include, establishing a plan to implement projects and track project schedules, budgets and deadlines, preparation of status reports and attendance at meetings as requested.

PROJECT LOCATION:
SDWWTP located at 8950 SW 232 Street to a recharge delivery system located in the vicinity of the Metro Zoo at 12400 SW 152nd Street, Miami Florida 33177.

PRIMARY COMMISSION DISTRICT: Various Districts

APPROVAL PATH: Special

OCI A&E PROJECT NUMBER: E07-WASD-08(A)

USING DEPARTMENT: Miami-Dade Water and Sewer Department

MANAGING DEPARTMENT: Miami-Dade Water and Sewer Department

FISCAL IMPACT / FUNDING SOURCE

OPERATIONS COST IMPACT/FUNDING:
Throughout the life of the asset the industry average yearly operation cost would range between 3 and 5% of the total construction cost of the asset being installed. The funding source is Water Distribution O&M Fund.

MAINTENANCE COST IMPACT/FUNDING:
Throughout the life of the asset the industry average yearly maintenance cost would range between 3 and 5% of the total construction cost of the asset being installed. The funding source is Water Distribution O&M Fund.

LIFE EXPECTANCY OF ASSET: The life expectancy is approximately 50 years.

FUNDING SOURCE:

SOURCE
Wastewater Connection Charges, WASD Revenue Bonds Sold, and Future Revenue Bonds

AMOUNT $2,750,000.00

PTP FUNDING: No

GOB FUNDING: No

CAPITAL BUDGET PROJECT: BUDGET PROJECT / DESCRIPTION
965630-WASTEWATER TREATMENT PLANTS EFFLUENT REUSE
Book Page: 292  Funding Year: Adopted Capital Budget
Book FY 2007-08, Prior Years Funds
 
AWARD ESTIMATE $2,750,000.00


PROJECT TECHNICAL CERTIFICATION REQUIREMENTS:

TYPE CODE DESCRIPTION
Prime 6.01 WATER AND SANITARY SEWER SYSTEMS–WATER DISTRIBUTION AND SANITARY SEWAGE COLLECTION AND TRANSMISSION SYSTEMS

Prime 17.00   ENGINEERING CONSTRUCTION MANAGEMENT

Other 9.02   SOILS, FOUNDATIONS AND MATERIALS TESTING - GEOTECHNICAL AND MATERIALS ENGINEERING SERVICES

Other 10.01   ENVIRONMENTAL ENGINEERING–STORMWATER DRAINAGE DESIGN ENGINEERING SERVICES

Other 10.05   ENVIRONMENTAL ENGINEERING–CONTAMINATION ASSESSMENT AND MONITORING

Other 15.01   SURVEYING AND MAPPING – LAND SURVEYING

Other 16.00   GENERAL CIVIL ENGINEERING


NTPC’S DOWNLOADED: 119

PROPOSALS RECEIVED: 13

CONTRACT PERIOD: 1,825 Days.  Five (5) years. Design – 2 years; Permitting/Procurement 1 year; Construction 2 years

CONTINGENCY PERIOD: 182 Days.

IG FEE INCLUDED IN BASE CONTRACT: Yes

ART IN PUBLIC PLACES: No

BASE ESTIMATE: $2,500,000.00

BASE CONTRACT AMOUNT: $2,500,000.00

CONTINGENCY ALLOWANCE (SECTION 2-8.1 MIAMI DADE COUNTY CODE:

TYPE PERCENT AMOUNT COMMENT

PSA 10% $250,000.00


TOTAL DEDICATED ALLOWANCE: $0.00

TOTAL AMOUNT: $2,750,000.00

TRACK RECORD / MONITOR
 
SBD HISTORY OF None
VIOLATIONS:

EXPLANATION:
At the First-Tier meeting on December 20, 2007 the Competitive Selection Committee voted to hold a Second-Tier meeting with the four highest ranking firms out of the 13 proposals submitted. The Second-Tier was held on January 18, 2008. The Committee ranked A & P Consulting Transportation Engineers Corp. the highest ranking firm.

The Negotiation Committee was approved by the County Manager on January 30, 2008. On March 4, 2008 the Negotiation Committee met with A & P Consulting Transportation Engineers Corp. and concluded its negotiations. This is the recommendation to award the contract to A & P Consulting Transportation Engineers Corp.


Based on the Office of Capital Improvements CIIS database, the County has completed two evaluations for A & P Consulting Transportation Engineers Corp. with an overall performance of 3.8 points out of a possible 4 points.

SUBMITTAL DATE: 10/29/2007

ESTIMATED NOTICE TO PROCEED: 6/30/2008


PRIME CONSULTANT: A & P Consulting Transportation Engineers Corp.

COMPANY PRINCIPAL: Carlos M. Gil-Mera, P.E.

COMPANY QUALIFIERS: Carlos M. Gil-Mera, P.E.

COMPANY EMAIL ADDRESS: agacosta@apcte.co

COMPANY STREET ADDRESS: 10305 NW 41st Street, Suite 115

COMPANY CITY-STATE- ZIP: Miami, FL 33178

WITH COUNTY IN THE LAST FIVE YEARS:

YEARS IN BUSINESS: 12

PREVIOUS CONTRACTS WITH COUNTY IN THE LAST FIVE YEARS:
According to the Firm History Report as provided by the Department of Small Business Development,the contractor has received five contracts with various County departments for a total value of $3,714,218 over the last five years.

SUBCONSULTANTS: Nova Consulting, Inc., BCC Engineering, Inc., Media Relations Group, Geosol, Inc. and ConsulTech Surveying, Inc.

MINIMUM QUALIFICATIONS EXCEED LEGAL REQUIREMENTS:

REVIEW COMMITTEE: MEETING DATE: 9/12/2007  SIGNOFF DATE: 9/12/2007  

RESPONSIBLE WAGES: No

REVIEW COMMITTEE ASSIGNED CONTRACT MEASURES:

ESTIMATE
TYPE GOAL VALUE COMMENT

CBE 53.00% $962,500.00 CBE

CWP 0.00% $0.00 Not Applicable


MANDATORY CLEARING HOUSE: No


CONTRACT MANAGER NAME/PHONE/EMAIL: Patty David 786-552-8040 pattyd@miamidade.gov


PROJECT MANAGER NAME/PHONE/EMAIL: Reynaldo J. Abreu 786-552-8161 RJABR01@miamidade.gov


BACKGROUND
This project is a part of the WASD''s "Alternative Water Supply Plan" mandated by the South Florida Water Management District and "Reuse Feasibility Study" mandated by the Florida Department of Environmental Protection. In order to meet state and federal requirements, MDWASD is constructing a water reclamation facility at the SDWWTP. This project provides for the design of a pipeline for the transmission of reclaimed water from the SDWWTP to a re-charge delivery system in the vicinity of Metro Zoo.


BUDGET APPROVAL
FUNDS AVAILABLE: _______________________ __________
OSBM DIRECTOR DATE

APPROVED AS TO
LEGAL SUFFICIENCY: __________________________ __________
COUNTY ATTORNEY DATE


CAPITAL
IMPROVEMENTS
CONCURRENCE: _________________________ ___________
OCI DIRECTOR DATE


_________________________ ____________
ASSISTANT COUNTY MANAGER DATE

CLERK DATE _____________
DATE



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