Miami-Dade Legislative Item
File Number: 081832
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File Number: 081832 File Type: Resolution Status: Adopted
Version: 0 Reference: R-776-08 Control: Board of County Commissioners
File Name: FLEXIBLE SCHEDULE FOR COUNTY EMPLOYEES Introduced: 6/6/2008
Requester: NONE Cost: Final Action: 7/1/2008
Agenda Date: 7/1/2008 Agenda Item Number: 11A6
Notes: Title: RESOLUTION DIRECTING THE MAYOR OR DESIGNEE TO STUDY THE FEASIBILITY OF ESTABLISHING A PILOT PROJECT PROVIDING MORE FLEXIBLE WORK SCHEDULES FOR COUNTY EMPLOYEES WHERE APPROPRIATE AND ADVANTAGEOUS AS A MEANS OF SAVING TAXPAYER FUNDS TO ADDRESS BUDGET CUTS ANTICIPATED FOR THE UPCOMING FISCAL YEAR, IMPROVING COUNTY SERVICES, REDUCING EMPLOYEE COMMUTING COSTS AND REDUCING TRAFFIC CONGESTION; DIRECTING THE MAYOR OR DESIGNEE TO PROVIDE A REPORT AND RECOMMENDATIONS ON THE ISSUES IDENTIFIED IN THIS RESOLUTION WITHIN THIRTY (30) DAYS [SEE ORIGINAL ITEM UNDER FILE NO. 081679]
Indexes: FLEXIBLE WORK SCHEDULE
Sponsors: Rebeca Sosa, Prime Sponsor
  Carlos A. Gimenez, Co-Sponsor
  Barbara J. Jordan, Co-Sponsor
  Audrey M. Edmonson, Co-Sponsor
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 7/1/2008 11A6 Adopted P

Budget and Finance Committee 6/10/2008 2U Substitute Forwarded to BCC with a favorable recommendation P
REPORT: Assistant County Attorney Jess McCarty read the foregoing proposed resolution into the record. Commissioner Sorenson questioned the number of County departments that had already implemented flexible work schedules. Ms. Angela Maher, Director, Human Resources Department, noted 2152 County employees from 25 County departments were working four 10-hour days each week. Discussion ensued among Committee members and the County Administration regarding how a four-day work week could be implemented to provide a financial benefit to the County. Commissioner Gimenez asked that he be listed as a co-sponsor. Chairman Martinez asked Special Assistant to the County Manager Jennifer Glazer-Moon to prepare a report regarding the differences between the County Mayor’s response to this proposed resolution and the similar reports provided by former County Manager Steve Shiver and County Manager George Burgess pursuant to past legislation Chairman Martinez sponsored. In response to Commissioner Diaz’s question regarding County employees telecommuting, Ms. Maher noted the County was service oriented and telecommuting was not done on a large scale. Special Assistant Glazer-Moon noted telecommuting presented managerial issues, and the County was constantly looking at four 10-hour day work schedules and other methods to increase energy efficiency. Commissioner Diaz asked Ms. Maher to emphasize the issue of reducing employee commuting costs and other employee costs when responding to this proposed resolution. Hearing no other questions or comments, the Committee proceeded to vote.

County Manager 6/9/2008 Additions

County Attorney 6/6/2008 Referred Budget and Finance Committee 6/10/2008

County Attorney 6/6/2008 Assigned Jess M. McCarty 6/9/2008

Legislative Text


TITLE
RESOLUTION DIRECTING THE MAYOR OR DESIGNEE TO STUDY THE FEASIBILITY OF ESTABLISHING A PILOT PROJECT PROVIDING MORE FLEXIBLE WORK SCHEDULES FOR COUNTY EMPLOYEES WHERE APPROPRIATE AND ADVANTAGEOUS AS A MEANS OF SAVING TAXPAYER FUNDS TO ADDRESS BUDGET CUTS ANTICIPATED FOR THE UPCOMING FISCAL YEAR, IMPROVING COUNTY SERVICES, REDUCING EMPLOYEE COMMUTING COSTS AND REDUCING TRAFFIC CONGESTION; DIRECTING THE MAYOR OR DESIGNEE TO PROVIDE A REPORT AND RECOMMENDATIONS ON THE ISSUES IDENTIFIED IN THIS RESOLUTION WITHIN THIRTY (30) DAYS

BODY

WHEREAS, for the current 2007-08 fiscal year, reductions of more than $200 million in expenditures were necessary to close the funding gap between the revenue available and the cost of continuing services at the same level as FY 2006-07; and
WHEREAS, Florida voters approved Amendment One on January 29, 2008, which doubled the homestead exemption, provided portability of the Save Our Homes differential, among other tax cuts; and
WHEREAS, Amendment One will necessitate what has been estimated as an additional $97 million reduction in expenditures among the County’s four taxing jurisdictions; and
WHEREAS, declines in real property values may further reduce revenues available to support the County’s four taxing jurisdictions, which could necessitate additional reductions in spending; and
WHEREAS, all available options should be explored to minimize the impacts of such expenditure reductions on County services as well as County employees and their families; and
WHEREAS, a four-day work week is one option that should be considered in an effort to make necessary reductions in spending; and
WHEREAS, Florida International University recently announced that its employees will work 10-hour days Monday through Thursday from June 6 to July 25 in order to save money on electricity; and
WHEREAS, the FIU initiative is anticipated to save at least $250,000 in electricity costs as a result of university buildings not being occupied for three consecutive days each week during the seven week period; and
WHEREAS, county employees are also faced with higher commuting costs as gasoline prices have increased; and
WHEREAS, providing greater flexibility on work days and hours can also reduce traffic congestion as County employees commute at non-peak times to and from work; and
WHEREAS, Miami-Dade County should undertake every effort to save taxpayer funds, reduce employee commuting costs, and reduce traffic congestion by establishing a pilot project for a four-day work week, flexible hours and other options during these austere times,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that:
Section 1. This Board directs the Mayor or Designee to study the feasibility of establishing a pilot project providing more flexible work schedules for county employees where appropriate and advantageous as a means of saving taxpayer funds to address budget cuts anticipated for the upcoming fiscal year, improving County services, reducing employee commuting costs and reducing traffic congestion.  The study shall include the following:
a. Implementation of a four-day, 10 hour a day work week under two scenarios:
i. Having County employees work the same four 10-hour days each week such that County buildings can be shut down three consecutive days each week (one workday plus the weekend), in an effort to save on County costs, including electricity, water and gasoline for take-home County vehicles, as well as reduce commuting costs and traffic congestion.

ii. Having employees work staggered four-10 hour days each week such that County services are available for more hours each day to improve the delivery of County services, including when many County residents are on their way to and from work, and also in an effort to reduce commuting costs and traffic congestion.

b. Implementation of flexible starting and ending time of the workday such that County services are available for more hours each day, and to reduce commuting costs and traffic congestion.
The Study shall:
1. Be specific in nature and identify the actual number of employees and types of positions, departments, and units that implementation of a four day 10-hour work week, staggered hours, and other flexible work options would be appropriate and advantageous.
2. Be specific as to which particular County buildings and facilities these flexible work options might provide the greatest opportunities for improved service delivery and reduced County electric, water, and other costs.
3. Identify the estimated savings that various flexible work options, departments, units and facilities would offer, and compare different options.
4. Survey employees as to any potential impacts flexible work options may have on childcare and other issues that such a program might create.
Section 2. This Board directs the Mayor or Designee to make specific recommendations to the Board on implementation of a temporary pilot program for a four-day work week, flexible starting and ending times for County employees, and other options that would improve the delivery of County services to the public, save taxpayer dollars, and reduce costs for employees.  The recommendations shall preserve the option of going back to a five-day work week, traditional work hours and other provisions should budget conditions improve, gasoline prices decrease or other conditions indicate that a return to traditional work schedules would be advantageous to the County.
Section 3. This Board directs the Mayor or Designee to provide a report and recommendations on the issues identified in this resolution to the Board on the issues within thirty (30) days of the date of this resolution.



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