Miami-Dade Legislative Item
File Number: 081956
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File Number: 081956 File Type: Resolution Status: Deferred in Committee
Version: 0 Reference: Control: Budget and Finance Committee
File Name: INCLUDE LANGUAGE IN SOLICITATIONS WITH OVER 5 MILLION Introduced: 6/19/2008
Requester: NONE Cost: Final Action:
Agenda Date: Agenda Item Number: 11A
Notes: Note to CAO: Item filed in Subcommittee Folder Title: RESOLUTION DIRECTING THE COUNTY MAYOR OR HIS DESIGNEE TO INCLUDE LANGUAGE IN SOLICITATIONS WITH A VALUE OF OVER FIVE MILLION DOLLARS PERMITTING THE COUNTY TO NEGOTIATE WITH THE TOP TWO PROPOSERS TO A SOLICITATION
Indexes: SOLICITATIONS
Sponsors: Sally A. Heyman, Prime Sponsor
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Budget and Finance Committee 7/8/2008 2H Deferred P
REPORT: Assistant County Attorney Jess McCarty read the foregoing proposed resolution into the record. Commissioner Gimenez noted Commissioner Jordan and he were working on legislation that included the intent of this proposed resolution. He suggested Commissioner Jordan and he hold a Government-in-the-Sunshine Meeting with Commissioner Heyman to discuss including the intent of this proposed resolution in their proposal. He spoke in support of deferring this proposed resolution. Commissioner Sorenson requested Commissioner Gimenez consider in his legislation with Commissioner Jordan the existing local preference provisions and the criteria for when the County Manager would negotiate. Chairman Martinez asked the County Attorney to ensure that the County Manager’s name be deleted from future legislation and be replaced with the Mayor to reflect the recent change in the structure of County government. Commissioner Sosa expressed concern that the language in this proposed resolution limited the County Mayor or his designee to negotiate with two firms. She expressed concern that negotiating with companies would allow the County Mayor or his designee to favor one company over another. She asked Assistant County Attorney McCarty to prepare an appropriate ordinance that addressed subjectivity when negotiating with the top ranked proposers to a solicitation. Responding to Chairman Martinez’s question regarding technical services and the importance of quality, Commissioner Gimenez clarified Commissioner Jordan and he were emphasizing value, which was the best combination of price and quality. Hearing no other questions or comments the Committee proceeded to vote to defer this proposed resolution to no date certain.

County Attorney 6/23/2008 Assigned Oren Rosenthal 6/23/2008

County Attorney 6/23/2008 Assigned Budget and Finance Committee 7/8/2008

Legislative Text


TITLE
RESOLUTION DIRECTING THE COUNTY MAYOR OR HIS DESIGNEE TO INCLUDE LANGUAGE IN SOLICITATIONS WITH A VALUE OF OVER FIVE MILLION DOLLARS PERMITTING THE COUNTY TO NEGOTIATE WITH THE TOP TWO PROPOSERS TO A SOLICITATON

BODY

WHEREAS, Miami-Dade County currently advertises solicitations with a value of over five million dollars that only permit negotiations with the highest ranked vendor; and
WHEREAS, those solicitations do not allow similarly ranked proposers to negotiate with the County; and
WHEREAS, allowing negotiations with more than one similarly ranked proposer will produce a contract with the best overall value to the County,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board directs the County Mayor or his designee to include language in all solicitations with a value of over five million dollars permitting the County to negotiate with the top two proposers where the Code of Miami-Dade County does not mandate a recommendation following application of a prescribed preference.




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