Miami-Dade Legislative Item
File Number: 091649
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File Number: 091649 File Type: Resolution Status: Adopted
Version: 0 Reference: R-856-09 Control: Board of County Commissioners
File Name: HURRICANE SHELTER AGMT. W/ SCHOOL BOARD Introduced: 5/27/2009
Requester: Dept. of Emergency Management & Homeland Security Cost: Final Action: 6/30/2009
Agenda Date: 6/30/2009 Agenda Item Number: 9A10
Notes: THIS ITEM CUT AND PASTE Title: RESOLUTION RETROACTIVELY AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR’S DESIGNEE TO EXECUTE A HURRICANE SHELTER AGREEMENT BETWEEN MIAMI-DADE COUNTY AND THE DADE COUNTY SCHOOL BOARD; AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR’S DESIGNEE TO EXECUTE AND AMEND SUCH AGREEMENT AS REQUIRED; AND TO FILE AND EXECUTE ANY NECESSARY AMENDMENTS TO THE AGREEMENT AND TO EXERCISE ANY CANCELLATION PROVISION CONTAINED THEREIN (DEPARTMENT OF EMERGENCY MANAGEMENT & HOMELAND SECURITY)
Indexes: AGREEMENT
  DADE COUNTY SCHOOLS
  HURRICANE
  SHELTERS
Sponsors: Jose "Pepe" Diaz, Prime Sponsor
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 6/30/2009 9A10 Adopted P

Commission Auditor 6/15/2009 Legislative notes attached

Health, Public Safety & Intergovernmental Cmte 6/11/2009 3B Forwarded with a favorable recommendation P
REPORT: Assistant County Attorney Valda Christian read the foregoing proposed resolution into the record. There being no questions or comments, the committee proceeded to vote.

County Attorney 6/3/2009 Assigned Eric A. Rodriguez

County Manager 5/27/2009 Referred Health, Public Safety & Intergovernmental Cmte 6/11/2009

County Manager 5/27/2009 Assigned County Attorney 7/7/2009
REPORT: EMERGENCY MGMT. (6/11/09 - HPSIC) David Murray/Eric Rodriguez, ACA

County Manager 5/27/2009 Assigned Alina Tejeda-Hudak 5/27/2009 5/27/2009

Legislative Text


TITLE
RESOLUTION RETROACTIVELY AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR’S DESIGNEE TO EXECUTE A HURRICANE SHELTER AGREEMENT BETWEEN MIAMI-DADE COUNTY AND THE DADE COUNTY SCHOOL BOARD; AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR’S DESIGNEE TO EXECUTE AND AMEND SUCH AGREEMENT AS REQUIRED; AND TO FILE AND EXECUTE ANY NECESSARY AMENDMENTS TO THE AGREEMENT AND TO EXERCISE ANY CANCELLATION PROVISION CONTAINED THEREIN

BODY
WHEREAS, this agreement replaces a verbal understanding and defines, in writing, the County’s ability to utilize school facilities pursuant to the Miami-Dade County Comprehensive Emergency Management Plan, and

WHEREAS, the agreement outlines the responsibilities of the County and the School Board relating to the extent of the use of school facilities by the County, the procedures for requesting and utilizing school facilities and providing reimbursement to the School Board when appropriate, and
WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board retroactively approves the agreement between Miami-Dade County and the Dade County School Board for use of public schools as hurricane shelters for a ten year period, commencing June 1, 2009 through November 30, 2019 in substantially the form attached hereto and made a part hereof, an original of which is filed with the Clerk of the Board; authorizes the County Mayor or County Mayor’s designee to execute same for and on behalf of Miami-Dade County, and to file and execute any necessary modifications and the cancellation of the agreement contained therein following the approval of the County Attorney’s Office.

HEADER
Date:

To: Honorable Chairman Dennis C. Moss
and Members, Board of County Commissioners

From: George M. Burgess
County Manager

Subject: Hurricane shelter agreement between Miami-Dade County and The School
Board of Miami-Dade County, Florida Public Schools

STAFF RECOMMENDATION
Recommendation
It is recommended that the Board approve the attached resolution retroactively authorizing the County Mayor or County Mayor’s designee to execute an agreement between Miami-Dade County and the School Board of Miami-Dade County, Florida (School Board) for the use of public schools as hurricane shelters. The term of the agreement is for ten years, commencing on June 1, 2009 and ending November 30, 2019.

Fiscal Impact/Funding Source
This agreement does not require a funding source to execute as the School Board shall seek reimbursement from the Federal Emergency Management Agency’s (FEMA) Public Assistance Program for expenditures for food and wages incurred by the School Board for hurricane shelter activations. As in the past, the County does agree to reimburse the School Board for hurricane shelter expenditures not covered by FEMA.

Track Record/Monitor
This agreement shall be monitored by the Department of Emergency Management.

MANAGER'S BACKGROUND
Background
The agreement replaces a verbal understanding and defines, in writing, the County’s ability to utilize school facilities pursuant to the Miami-Dade County Comprehensive Emergency Management Plan. Furthermore, the agreement outlines the responsibilities of the County and the School Board; extent of use of school facilities by the County; triggers for requesting and utilizing school facilities and when necessary, reimbursement to the School Board.



_______________________________
Assistant County Manager



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