Legislative Matter

Miami-Dade Legislative Item
File Number: 091795

Clerk's Official Copy

File Number: 091795

File Type: Resolution

Status: Adopted

Version: 0

Reference: R-730-09

Control: Board of County Commissioners

File Name: PARTICULAR FUNDING SOURCE

Introduced: 6/5/2009

Requester: NONE

Cost:

Final Action: 6/2/2009

Agenda Date: 6/2/2009

Agenda Item Number: 11A3

Notes:

THIS IS FINAL VERSION AS ADOPTED. ALSO SEE 091004

Title:

RESOLUTION REQUIRING CURRENT INFORMATION REGARDING PARTICULAR FUNDING SOURCE BE PRESENTED TO BOARD AT TIME LEGISLATION DESIGNATING USE OF SUCH FUNDING SOURCE IS CONSIDERED [SEE ORIGINAL ITEM UNDER FILE NO. 091004]

Indexes:

FUNDING SOURCE

Sponsors:

Audrey M. Edmonson, Prime Sponsor

Sunset Provision: No

Effective Date:

Expiration Date:

Registered Lobbyist:

None Listed

Legislative History
Acting Body	Date	Agenda Item	Action	Sent To	Due Date	Returned	Pass/Fail

County Attorney	6/5/2009		Assigned	Geri Bonzon-Keenan

Board of County Commissioners	6/2/2009	11A3 AMENDED	Adopted as amended				P
REPORT:	Assistant County Attorney Geri Bonzon-Keenan advised that this proposed resolution should be amended to change the last paragraph on handwritten page 3 to read as follows: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISIONERS OF MIAMI-DADE COUNTY, FLORIDA, that the memorandum that accompanies legislation which designates the use of a particular funding source shall identify: (1) for each such funding source the index code and sub-object code (or if index codes and subobject codes are not used by the applicable department, the Fund, Subfund, and Project Number), (2) the available balance of such index code and sub-object code, or if applicable, Fund, Subfund and Project Number, and (3) the available capacity using reasonable interest rates assumptions if the issuance of debt is contemplated. This information shall be supplemented by the County Mayor or the County Mayor’s designee when it is necessary, to update such information prior to the Board’s final consideration of the legislation. Commissioner Gimenez questioned whether this proposed amendment would provide that proposed legislation would indicate the available balance of the identified funding source. Assistant County Attorney Bonzon-Keenan advised proposed legislation would provide the available balance in the requested funding source. In response to Commissioner Gimenez’s inquiry regarding the information that this proposed resolution would provide on County debt, Assistant County Attorney Bonzon-Keenan advised that the proposed amendment did not change the information regarding County debt. County Manager Burgess noted that he did not understand what the proposed amendment was requesting and how the County Administration would comply with it. He explained that the Commission approved allocations in the County Budget, and that the County Administration presented legislation during the fiscal year that requested funds from an allocated line item in the County Budget. He noted the County Administration could provide the funds that would remain in an allocated line item. County Manager Burgess pointed out this proposed resolution would be unworkable if it applied to procurement items. He noted that the term balance needed to clarify whether it was the balance in a bank account or the balance of a budgeted line item. Assistant County Attorney Bonzon-Keenan advised that this proposed resolution would apply to any proposed legislation that would designate the use of a particular funding source, including procurement items. She explained that all County expenditures were charged to the applicable index code, subobject code, or character code, that this proposed resolution required that these codes be identified in each legislation with their available balance, and that a bank account balance would not be identified. Commissioner Edmonson questioned the Commission Auditor whether this proposed resolution was feasible. Mr. Charles Anderson, Commission Auditor, noted he had not seen the proposed amendment to this proposed resolution, however, this proposed resolution as presented would be difficult to accomplish. Commissioner Edmonson noted that the Commission Auditor’s staff advised her that the amendment to this proposed resolution was feasible. She pointed out that the City of Miami and the State of Florida Legislature had implemented the same practice. She explained that County Residents and the Commission needed to know the funding sources and the remaining balances when approving legislation. Responding to Commissioner Sosa’s suggestion that the Commission defer this proposal to allow Commissioner Edmonson and the County Administration to meet to design a simplified way to accomplish the intent of this proposed resolution, Commissioner Edmonson noted she had met with the County Administration and the Office of the Commission Auditor already. She explained that the Office of Strategic Business Management Budget Director requested that this proposed resolution be deferred when it was on the April 14, 2009, Budget, Planning and Sustainability Committee Agenda to provide for the Budget Director to meet with her, however, the Budget Director was too busy; that she was hospitalized when the Budget, Planning and Sustainability Committee forwarded this proposal to the County Commission on May 12, 2009; and that she never agreed to the amendment requested by the Budget Director at the May 12 meeting. Commissioner Edmonson pointed out that someone knew the information requested in this proposed resolution for each agenda item, and that the Commission should be apprised of that information as well. Ms. Jennifer Glazer-Moon, Budget Director, Office of Strategic Business Management, noted she had not seen language in the proposed amendment. She explained that the proposed amendment would not provide accurate information that the Commission and the Commission Auditor would understand. She noted that the proposed amendment would not provide the Commission with the most accurate information in a way that the Commission would understand. Ms. Glazer-Moon explained that available revenues and available appropriation authority were different, which was why the County Administration wanted the verbiage in this proposal more defined. County Manager Burgess stressed that the County Administration was concerned with providing the Commission with information that would accomplish the intent of this proposal. Hearing no other questions or comments, the Commission proceeded to vote on this proposed resolution as amended to change the last paragraph on handwritten page 3 to read as follows: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISIONERS OF MIAMI-DADE COUNTY, FLORIDA, that the memorandum that accompanies legislation which designates the use of a particular funding source shall identify: (1) for each such funding source the index code and sub-object code (or if index codes and subobject codes are not used by the applicable department, the Fund, Subfund, and Project Number), (2) the available balance of such index code and sub-object code, or if applicable, Fund, Subfund and Project Number, and (3) the available capacity using reasonable interest rates assumptions if the issuance of debt is contemplated. This information shall be supplemented by the County Mayor or the County Mayor’s designee when it is necessary, to update such information prior to the Board’s final consideration of the legislation.

Legislative Text

TITLE
RESOLUTION REQUIRING CURRENT INFORMATION REGARDING PARTICULAR FUNDING SOURCE BE PRESENTED TO BOARD AT TIME LEGISLATION DESIGNATING USE OF SUCH FUNDING SOURCE IS CONSIDERED

BODY
WHEREAS, it is crucial that the Board be given as much pertinent information as possible when deciding on a matter that will have a fiscal impact to the County; and
WHEREAS, having a clear understanding of the amount of funding available in the source being used for the allocation will enhance the Board�s ability to fully assess the impact of the proposed item; and
WHEREAS, this Board wishes to review certain current information regarding a particular funding source at the time it considers legislation that designates the use of such funding source by requiring that the accompanying memorandum, as supplemented if necessary, list for each such funding source the index code and sub-object code (or if index codes and sub-object codes are not used by the applicable department, the Fund, Subfund and Project Number), and provide the available balance of such index code and sub-object code or if applicable, Fund, Subfund and Project Number, and/or the available capacity of such funding source using reasonable interest rates if the issuance of debt is contemplated,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that the memorandum that accompanies legislation which designates the use of a particular funding source shall identify: (1) for each such funding source the index code and sub-object code (or if index codes and sub-object codes are not used by the applicable department, the Fund, Subfund and Project Number), (2) the available balance of such index code and sub-object code, or if applicable, Fund, Subfund and Project Number, and (3) the available capacity using reasonable interest rate assumptions if the issuance of debt is contemplated. This information shall be supplemented by the County Mayor or the County Mayor�s designee when it is necessary, to update such information prior to the Board�s final consideration of the legislation.