Miami-Dade Legislative Item
File Number: 100075
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File Number: 100075 File Type: Resolution Status: Before the Board
Version: 0 Reference: R-01-10 Control: Board of County Commissioners
File Name: ASSIST IN HAITI IN RECOVERING FROM EARTHQUAKE Introduced: 1/13/2010
Requester: NONE Cost: Final Action:
Agenda Date: 1/14/2010 Agenda Item Number:
Notes: SEE #100081 FOR FINAL VERSION SPECIAL ITEM NO. 1 Title: RESOLUTION AUTHORIZING AND DIRECTING THE COUNTY MAYOR OR MAYOR’S DESIGNEE TO TAKE IMMEDIATE ACTION TO ASSIST HAITI IN RECOVERING FROM THE JANUARY 12, 2010 EARTHQUAKE; DECLARING THAT AN EMERGENCY SITUATION EXISTS IN HAITI; WAIVING THE PROCEDURES FOR DISPOSAL OF SURPLUS PROPERTY AUTHORIZED BY SECTION 2-11.21 OF THE CODE OF MIAMI-DADE COUNTY; AUTHORIZING AND DIRECTING COUNTY MAYOR OR MAYOR’S DESIGNEE TO IMMEDIATELY ALLOW COUNTY EMPLOYEES AND THE PUBLIC TO CONTRIBUTE TO THE COUNTY’S EMERGENCY DISASTER RELIEF FUND ESTABLISHED BY RESOLUTION R-1071-05; AUTHORIZING AND DIRECTING THE MAYOR OR MAYOR’S DESIGNEE TO IMMEDIATELY DEPLOY COUNTY EMPLOYEES TO ASSIST IN THE HAITI EARTHQUAKE RECOVERY EFFORTS; AUTHORIZING THE COUNTY MANAGER TO USE EMERGENCY PROCUREMENT PROCEDURES AUTHORIZED BY ADMINISTRATIVE ORDER 3-38 FOR HAITI EARTHQUAKE RELIEF EFFORTS; DIRECTING THE MAYOR OR MAYOR’S DESIGNEE TO IMMEDIATELY DEVELOP AND IMPLEMENT A HAITI EARTHQUAKE RECOVERY ACTION PLAN AND TO REPORT TO THE BOARD
Indexes:
  EARTHQUAKE
  HAITI
  HAITIAN
Sponsors: Audrey M. Edmonson, Prime Sponsor
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 1/14/2010 SPECIAL ITEM NO. 1 Amended
REPORT: (SEE AGENDA SPECIAL ITEM NO. 1 AMENDED; LEGISLATIVE FILE NO. 100081.

County Attorney 1/13/2010 Assigned Eric A. Rodriguez

Legislative Text


TITLE
RESOLUTION AUTHORIZING AND DIRECTING THE COUNTY MAYOR OR MAYOR’S DESIGNEE TO TAKE IMMEDIATE ACTION TO ASSIST HAITI IN RECOVERING FROM THE JANUARY 12, 2010 EARTHQUAKE; DECLARING THAT AN EMERGENCY SITUATION EXISTS IN HAITI; WAIVING THE PROCEDURES FOR DISPOSAL OF SURPLUS PROPERTY AUTHORIZED BY SECTION 2-11.21 OF THE CODE OF MIAMI-DADE COUNTY; AUTHORIZING AND DIRECTING COUNTY MAYOR OR MAYOR’S DESIGNEE TO IMMEDIATELY ALLOW COUNTY EMPLOYEES AND THE PUBLIC TO CONTRIBUTE TO THE COUNTY’S EMERGENCY DISASTER RELIEF FUND ESTABLISHED BY RESOLUTION R-1071-05; AUTHORIZING AND DIRECTING THE MAYOR OR MAYOR’S DESIGNEE TO IMMEDIATELY DEPLOY COUNTY EMPLOYEES TO ASSIST IN THE HAITI EARTHQUAKE RECOVERY EFFORTS; AUTHORIZING THE COUNTY MANAGER TO USE EMERGENCY PROCUREMENT PROCEDURES AUTHORIZED BY ADMINISTRATIVE ORDER 3-38 FOR HAITI EARTHQUAKE RELIEF EFFORTS; DIRECTING THE MAYOR OR MAYOR’S DESIGNEE TO IMMEDIATELY DEVELOP AND IMPLEMENT A HAITI EARTHQUAKE RECOVERY ACTION PLAN AND TO REPORT TO THE BOARD

BODY
WHEREAS, many residents of Miami-Dade County have family members, friends and business relationships in Haiti such that the social, cultural and economic life of Miami-Dade County is inextricably intertwined with events in Haiti; and
WHEREAS, as a result of the devastation wrought by the Earthquake, this Board hereby finds that an emergency situation currently exists in certain parts of Haiti that demands immediate action in the manner authorized and directed herein; and
WHEREAS, Miami-Dade County has previously adopted resolutions to assist other communities devastated by natural disasters including communities in Texas, Louisiana, and the Caribbean [Resolution numbers R-1031-07, R-972-08, & R-1103-08]; and
WHEREAS, to provide a mechanism for providing assistance to other communities, the Board of County Commissioners adopted Resolution Number R-1071-05 for the purpose of establishing an Emergency Disaster Relief Fund so that County employees could contribute earned annual and holiday leave time and anyone could contribute money to benefit victims of natural disasters and in rebuilding communities affected by natural disasters; and
WHEREAS, generous County employees took advantage of the fund established by Resolution Number R-1071-05 and contributed their earned holiday and annual leave to the American Red Cross Hurricane Katrina relief fund and are likely to be generous to victims of the Earthquake in Haiti; and
WHEREAS, the Board of County Commissioners wishes to permit such
contributions; and
WHEREAS, in 2005, the Board of County Commissioners adopted Ordinance No. 05-114 to amend Section 2-11.2.1 of the Code of Miami-Dade County for the express purpose of permitting the waiver of procedures relating to the disposition of surplus property “in the event of an emergency situation outside of Miami-Dade County,” if approved by a two-thirds vote; and
WHEREAS, the Board of County Commissioners finds and declares that an emergency situation currently exists in portions of Haiti affected by the Earthquake that demands action and assistance from governments and non-governmental agencies and that warrants the waiver of the procedures for disposition of surplus County property pursuant to Section 2-11.2.1 of the Code of Miami-Dade County; and
WHEREAS, in addition to the specific immediate action this Board is directing herein, the Board of County Commissioners also finds that the County Mayor must immediately develop and implement a Haiti Earthquake Recovery Action Plan to provide and coordinate recovery assistance to Haiti; and
WHEREAS, immediately taking the specific actions described herein as well as developing and promptly implementing a Haiti Earthquake Recovery Action Plan is in the best interest of the health, safety and welfare of Miami-Dade County,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that:
Section 1. This Board hereby authorizes and directs the County Mayor or Mayor’s designee to immediately: (a) allow the donation by County employees of earned annual and holiday leave time to the County’s Emergency Disaster Relief Fund authorized by Resolution Number R-1071-05 for the purpose of assisting in the Earthquake recovery efforts in Haiti; (b) allow the donation of money by County employees and members of the public to the County’s Emergency Disaster Relief Fund authorized by Resolution Number R-1071-05 for the purpose of assisting in the Earthquake recovery efforts in Haiti; (c) deploy the Miami-Dade County Urban Search and Rescue (USAR) team, emergency responder and emergency management personnel, and such other County personnel as is deemed appropriate to Haiti for Earthquake recovery efforts; (d) to use County employees to engage in Earthquake recovery and assistance efforts including, but not limited to, community collection drives for Haiti Earthquake recovery assistance; (e) use County employees to provide any other technical, logistical or humanitarian assistance that would assist Haiti in recovering from the Earthquake; and (f) immediately develop and implement a Haiti Earthquake Recovery Action Plan.
Section 2. The County Mayor or Mayor’s designee shall publicize and make available forms for employees to complete in order to authorize such earned annual and holiday leave contributions. The authorization forms to be distributed by the County Mayor or Mayor’s designee should include: (a) an explanation of the American Red Cross, Catholic Charities and Food for the Poor; and (b) a statement that the Board of County Commissioners has approved contributions of leave time and money to the American Red Cross, Catholic Charities and Food for the Poor for the purpose of assisting Haiti in recovering from the Earthquake.
Section 3. This Board directs the County Mayor or Mayor’s designee to arrange for the allocation of funds from the various departments whose employees contributed leave time and money to the County’s Emergency Disaster Relief Fund, and authorizes the County Mayor or Mayor’s designee to make the donation of such funds to the American Red Cross, Catholic Charities and Food for the Poor in the name of the employees of Miami-Dade County and to designate such donations to be used exclusively to assist Haiti in recovery from the Earthquake and its aftermath. This Board directs the County Mayor or Mayor’s designee to make the donation of any funds received from the public to the County’s Emergency Disaster Relief fund to the American Red Cross, Catholic Charities and Food for the Poor in the name of the residents of Miami-Dade County. The County Mayor or Mayor’s designee shall give as much notice as possible but in any event at least twenty-four (24) hours notice to this Board of Mayor’s intention to present the funds to the American Red Cross, Catholic Charities or Food for the Poor, so that all interested members of this Board may attend the presentation.
Section 4. This Board declares that an emergency situation exists in parts of Haiti affected by the Earthquake that warrants the waiver of the procedure required for the disposition of surplus County property and in accordance with the provisions of Section 2-11.2.1 of the Code of Miami-Dade County, Florida this Board, by a two-thirds vote of the members present, hereby waives the procedures for the donation of surplus property set forth in Section 2-11.2.1 of the Code of Miami-Dade County, Florida and authorizes and directs the County Mayor or Mayor’s designee to donate such surplus property to eligible entities as set forth in Sections 274.05 and 274.06, Florida Statutes, for the sole purpose of Earthquake relief efforts.




Section 5. This Board authorizes the County Mayor or Mayor’s designee to use the emergency purchase procedures in County Administrative Order (AO) 3-38 to purchase any goods or services necessary for the Earthquake recovery effort within the limits set forth in AO 3-38.
Section 6. This Board authorizes and directs the County Mayor or Mayor’s designee to submit the following at the January 21, 2010 Board of County Commissioners meeting: (a) a status report of the actions that have been taken pursuant to this resolution and (b) the County’s Haiti Earthquake Recovery Action Plan. Thereafter, the County Mayor or Mayor’s designee shall provide weekly status reports to the Board of County Commissioners on the actions taken pursuant to this resolution and the Haiti Earthquake Recovery Action Plan and any adjustments to the plan for a period of sixty (60) days.



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