Miami-Dade Legislative Item
File Number: 100219
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File Number: 100219 File Type: Resolution Status: Adopted
Version: 0 Reference: R-256-10 Control: Board of County Commissioners
File Name: COMMISSION AUDITOR DIRECTIVES DATABASE Introduced: 1/28/2010
Requester: NONE Cost: Final Action: 3/2/2010
Agenda Date: 3/2/2010 Agenda Item Number: 11A6
Notes: Title: RESOLUTION DIRECTING COMMISSION AUDITOR TO UTILIZE DIRECTIVES DATABASE MAINTAINED BY THE CLERK OF THE BOARD TO TRACK AND FOLLOW UP ON DIRECTIVES AND REQUESTS CONTAINED THEREIN
Indexes: COMMISSION AUDITOR
Sponsors: Carlos A. Gimenez, Prime Sponsor
  Audrey M. Edmonson, Co-Sponsor
  Rebeca Sosa, Co-Sponsor
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 3/2/2010 11A6 Adopted P

Government Operations Committee 2/9/2010 2E Forwarded to BCC with a favorable recommendation P
REPORT: Assistant County Attorney Daniel Frastai read the foregoing proposed resolution into the record. Chairman Gimenez relinquished the Chair to Vice Chairwoman Seijas. Hearing no comments or questions, the Committee voted on the foregoing proposed resolution as presented.

County Manager 2/8/2010 Scrivener's Errors
REPORT: Both Commissioner Gimenez and Commissioner Sosa are being listed as Co-Prime Sponsors.

County Attorney 1/28/2010 Referred Government Operations Committee 2/9/2010

County Attorney 1/28/2010 Assigned Martin W. Sybblis 2/3/2010

Legislative Text


TITLE
RESOLUTION DIRECTING COMMISSION AUDITOR TO UTILIZE DIRECTIVES DATABASE MAINTAINED BY THE CLERK OF THE BOARD TO TRACK AND FOLLOW UP ON DIRECTIVES AND REQUESTS CONTAINED THEREIN

BODY

WHEREAS, the Commission Auditor is charged with, among other duties, the responsibility of determining the extent to which legislative policies are being faithfully, efficiently and effectively implemented by the County’s Administration (the “Administration”); and
WHEREAS, the Commission Auditor is also charged with, among other duties, the task of providing information to the County Commission whenever required regarding any subject relating to the affairs of the County; and
WHEREAS, the Board of County Commissioners (the “Commission”) adopts policies by ordinance, resolution or motion and the Mayor or the Mayor’s designee is responsible for carrying out such policies; and
WHEREAS, Committees and subcommittees may request reports from departments performing functions reasonably related to each committee’s jurisdiction; and
WHEREAS, individual commissioners, from time to time may request reports and make other inquiry of the County’s Administration pursuant to Section 4.04(B) of the Miami-Dade County Home Rule Charter; and
WHEREAS, the Clerk of the Board of County Commissioners maintains a Directives Database (the “Database”) as a supplement to the County’s Document Management System (Legistar); and
WHEREAS, the Database links each directive or request from the Commission, Commission committees, subcommittees, and individual commissioners to the appropriate agenda items; and
WHEREAS, the Database also enables the Mayor or the Mayor’s designee to indicate the assignment of each directive to the applicable executive or Assistant County Manager; and
WHEREAS, the Commission believes that greater efficiencies would be realized by requiring the Office of the Commission Auditor to inquire as to the status of these directives contained in the Database,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that:
Section 1. The foregoing recitals are incorporated in this resolution.
Section 2. The Commission Auditor shall utilize the Directives Database to inquire and determine the status of directives contained therein;
Section 3. The Commission Auditor shall submit a quarterly report to the Commission, which shall be added to the Commission’s agenda, indicating the status of directives.



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