File Name: COSTS AND BUDGETARY IMPACT ANALYSIS TO AGENDA ITEMS
Final Action: 5/4/2010
Agenda Date: 5/4/2010
Agenda Item Number: 11A1
THIS IS FINAL VERSION AS AMENDED. ALSO SEE 101074.
RESOLUTION RELATED TO AGENDA ITEMS JUSTIFICATION MEMORANDA; DIRECTING COUNTY MAYOR OR DESIGNEE TO INCLUDE DETAILED FINANCIAL COSTS AND BUDGETARY IMPACT ANALYSIS EXPLANATION FOR ITEMS WITH A FISCAL IMPACT (SEE ORIGINAL ITEM UNDER FILE NOS. 100630, 101074)
Rebeca Sosa, Prime Sponsor
Audrey M. Edmonson, Co-Sponsor
Dorrin D. Rolle, Co-Sponsor
David S. Hope
Board of County Commissioners
Adopted as amended
Commissioner Seijas noted that although County Commissioners had the right to inquire about the financial impact of an Agenda Item, she was concerned about the right to place item(s) on the Board Agenda being limited by other persons.
Commissioner Sosa said the intent of this proposed resolution was to ensure that Commissioners were aware of the fiscal impact of their decisions and to provide the necessary data to make an informed decision. She suggested that the Commission Auditor track the fiscal impact data on agenda items to ensure compliance.
Commissioner Seijas noted that Administration was already required to provide fiscal impact data. She said that this policy was not always adhered to and that Administration be reminded of the necessity for compliance.
County Attorney Robert Cuevas responded to Commissioner Seijas that there was a rule specific ordinance and resolution relating to Administration reporting fiscal impact data. He also noted that he provided a memorandum with each agenda item which notified Commissioners whether a statement of fiscal impact was required.
Commissioner Seijas noted her goal was to implement rules already established rather than to expand those rules.
Commissioner Sosa said that working in conjunction with the Commission Auditor to provide this information would provide Commissioners with additional budget related knowledge and the public with additional access to information.
Commissioner Seijas suggested that Commissioner Sosa consider the removal of the last sentence from handwritten page 3: “Any item without the required information cannot be heard by the Board”.
As an alternative, Commissioner Sosa recommended the language read as follows: “Any item that does not include required information will be heard at the will of the sponsoring Commissioner”.
County Attorney Cuevas noted concern that that the County Attorney would become the gate keeper if this recommended language was adopted and as a result, any item which did not contain fiscal information would not be forwarded to the Commission.
Commissioner Sosa noted an alternative would be “to exclude items sponsored by Commissioners”.
County Attorney Cuevas restated the amendment to the last sentence of the resolution on handwritten page 3 to read: “Any item other than a Commissioner sponsored item without the required information could not be heard by the Board”.
It was moved by Commissioner Sosa that this proposed resolution be adopted as amended to delete the language on handwritten page 3, line 13 and to replace it with the following language: “Any item other than a Commission sponsored item, without the required information cannot be heard by the Board”. The motion was seconded by Commissioner Edmonson and upon being put to a vote, passed by a vote of 10-0; (Commissioners Barreiro, Jordan and Chairman Moss were absent).
RESOLUTION RELATED TO AGENDA ITEMS JUSTIFICATION MEMORANDA; DIRECTING COUNTY MAYOR OR DESIGNEE TO INCLUDE DETAILED FINANCIAL COSTS AND BUDGETARY IMPACT ANALYSIS EXPLANATION FOR ITEMS WITH A FISCAL IMPACT
WHEREAS, local governments throughout the country, including Miami-Dade County (the “County”), are in the midst of a budget crisis due to the economy; and
WHEREAS, there is a need to understand and analyze all financial commitments, which may impact balancing the County’s annual budget,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that the Board directs the Mayor or his designee to include in the Financial Impact section of the Justification Memorandum for any agenda item with a fiscal impact: (i) the nature of the commitment; (ii) a detailed statement regarding funding source(s) necessary for the item; and (iii) an analysis of the fiscal impact said commitment will have on current and future annual County budgets. The Commission Auditor will track all agenda items with a fiscal impact for the required financial budgetary impact analysis, and identify for the Board those items which do not include the required information. Any item, other than a Commission sponsored item, without the required information cannot be heard by the Board.