Miami-Dade Legislative Item
File Number: 110156
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File Number: 110156 File Type: Resolution Status: Adopted
Version: 0 Reference: R-94-11 Control: Board of County Commissioners
File Name: 8TH ANNUAL HOLIDAY LUNCHEON Introduced: 1/24/2011
Requester: NONE Cost: Final Action: 2/1/2011
Agenda Date: 2/1/2011 Agenda Item Number: 11A16
Notes: Title: RESOLUTION RETROACTIVELY WAIVING REQUIREMENTS OF ADMINISTRATIVE ORDER 3-38 FOR SECURING SPONSORSHIPS AND PURCHASING GOODS AND SERVICES FOR HOSTING THE 8TH ANNUAL SENIOR HOLIDAY LUNCHEON ON DECEMBER 8, 2010 (SEE ORIGINAL ITEM UNDER FILE NO. 102860)
Indexes: SENIOR LUNCHEON
Sponsors: Jose "Pepe" Diaz, Prime Sponsor
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 2/1/2011 11A16 Adopted P
REPORT: Commissioner Seijas questioned the process for acquisition of sponsorships and the purchase of goods and services for events within commission districts. Ms. Jennifer Glazer-Moon explained the process for donations made and collected by a commissioner. Hearing no further questions or comments, the Board proceeded to vote on this proposed resolution as presented.

County Attorney 1/24/2011 Assigned Monica Rizo

Internal Mgmt. & Fiscal Responsibility Committee 1/11/2011 2B AMENDED Forwarded to BCC with a favorable recommendation with committee amendment(s) P
REPORT: Assistant County Attorney Jess McCarty read the foregoing proposed resolution into the record. Assistant County Attorney Monica Rizo advised that this proposed resolution should be amended to add the following language on handwritten page 4 at the end of the Now, Therefore clause: “…and approves the purchases previously made.” Hearing no other questions or comments, the Committee proceeded to vote.

Legislative Text


TITLE
RESOLUTION RETROACTIVELY WAIVING REQUIREMENTS OF ADMINISTRATIVE ORDER 3-38 FOR SECURING SPONSORSHIPS AND PURCHASING GOODS AND SERVICES FOR HOSTING THE 8TH ANNUAL SENIOR HOLIDAY LUNCHEON ON DECEMBER 8, 2010

BODY
WHEREAS, Administrative Order 3-38 was established pursuant to Section 2-8.1 of the Code of Miami-Dade County to establish processes and procedures for County procurements; and
WHEREAS, the 8th Annual Senior Holiday Luncheon (“Senior Luncheon”), hosted by the Office of County Commissioner Jose “Pepe” Diaz, District 12, was held on December 8, 2010 at the Doubletree Hotel and is an important Miami-Dade County event; and
WHEREAS, more than 800 senior citizens attended the Senior Luncheon, where they were provided with lunch, music, and entertainment that included visits by famous Latin soap opera actors and musicians; and
WHEREAS, most of these senior citizens live on small fixed incomes, many have little to no family members visiting them, and all look forward to this annual County event as the one time a year when they are recognized and celebrated; and
WHEREAS, the Office of County Commissioner Jose “Pepe” Diaz, District 12, secured sponsorships in the form of cash donations from various corporations, including not-for-profit corporations, to assist in defraying the costs of hosting this County event; and
WHEREAS, the Office of County Commissioner Jose “Pepe” Diaz, District 12, used the sponsorship funds to purchase good and services for the Senior Luncheon; and
WHEREAS, the acquisition of sponsorships and the purchase of goods and services to host the Senior Luncheon are below the threshold amount requiring formal sealed bids set forth Section 2-8.1 of the Code of Miami-Dade County,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board retroactively waives the requirements of administrative orders, including Administrative Order 3-38, and any and all applicable Miami-Dade County Department of Procurement Guidelines for obtaining sponsorships and purchasing goods and services to host the Senior Luncheon on December 8, 2010 >>and approves the purchases previously made<<.



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