Legislative Matter

Miami-Dade Legislative Item
File Number: 110156

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Clerk's Official Copy

File Number: 110156

File Type: Resolution

Status: Adopted

Version: 0

Reference: R-94-11

Control: Board of County Commissioners

File Name: 8TH ANNUAL HOLIDAY LUNCHEON

Introduced: 1/24/2011

Requester: NONE

Cost:

Final Action: 2/1/2011

Agenda Date: 2/1/2011

Agenda Item Number: 11A16

Notes:

Title:

RESOLUTION RETROACTIVELY WAIVING REQUIREMENTS OF ADMINISTRATIVE ORDER 3-38 FOR SECURING SPONSORSHIPS AND PURCHASING GOODS AND SERVICES FOR HOSTING THE 8TH ANNUAL SENIOR HOLIDAY LUNCHEON ON DECEMBER 8, 2010 (SEE ORIGINAL ITEM UNDER FILE NO. 102860)

Indexes:

SENIOR LUNCHEON

Sponsors:

Jose "Pepe" Diaz, Prime Sponsor

Sunset Provision: No

Effective Date:

Expiration Date:

Registered Lobbyist:

None Listed

Legislative History
Acting Body	Date	Agenda Item	Action	Sent To	Due Date	Returned	Pass/Fail

Board of County Commissioners	2/1/2011	11A16	Adopted				P
REPORT:	Commissioner Seijas questioned the process for acquisition of sponsorships and the purchase of goods and services for events within commission districts. Ms. Jennifer Glazer-Moon explained the process for donations made and collected by a commissioner. Hearing no further questions or comments, the Board proceeded to vote on this proposed resolution as presented.

County Attorney	1/24/2011		Assigned	Monica Rizo

Internal Mgmt. & Fiscal Responsibility Committee	1/11/2011	2B AMENDED	Forwarded to BCC with a favorable recommendation with committee amendment(s)				P
REPORT:	Assistant County Attorney Jess McCarty read the foregoing proposed resolution into the record. Assistant County Attorney Monica Rizo advised that this proposed resolution should be amended to add the following language on handwritten page 4 at the end of the Now, Therefore clause: “…and approves the purchases previously made.” Hearing no other questions or comments, the Committee proceeded to vote.

Legislative Text

TITLE
RESOLUTION RETROACTIVELY WAIVING REQUIREMENTS OF ADMINISTRATIVE ORDER 3-38 FOR SECURING SPONSORSHIPS AND PURCHASING GOODS AND SERVICES FOR HOSTING THE 8TH ANNUAL SENIOR HOLIDAY LUNCHEON ON DECEMBER 8, 2010

BODY
WHEREAS, Administrative Order 3-38 was established pursuant to Section 2-8.1 of the Code of Miami-Dade County to establish processes and procedures for County procurements; and
WHEREAS, the 8th Annual Senior Holiday Luncheon (�Senior Luncheon�), hosted by the Office of County Commissioner Jose �Pepe� Diaz, District 12, was held on December 8, 2010 at the Doubletree Hotel and is an important Miami-Dade County event; and
WHEREAS, more than 800 senior citizens attended the Senior Luncheon, where they were provided with lunch, music, and entertainment that included visits by famous Latin soap opera actors and musicians; and
WHEREAS, most of these senior citizens live on small fixed incomes, many have little to no family members visiting them, and all look forward to this annual County event as the one time a year when they are recognized and celebrated; and
WHEREAS, the Office of County Commissioner Jose �Pepe� Diaz, District 12, secured sponsorships in the form of cash donations from various corporations, including not-for-profit corporations, to assist in defraying the costs of hosting this County event; and
WHEREAS, the Office of County Commissioner Jose �Pepe� Diaz, District 12, used the sponsorship funds to purchase good and services for the Senior Luncheon; and
WHEREAS, the acquisition of sponsorships and the purchase of goods and services to host the Senior Luncheon are below the threshold amount requiring formal sealed bids set forth Section 2-8.1 of the Code of Miami-Dade County,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board retroactively waives the requirements of administrative orders, including Administrative Order 3-38, and any and all applicable Miami-Dade County Department of Procurement Guidelines for obtaining sponsorships and purchasing goods and services to host the Senior Luncheon on December 8, 2010 >>and approves the purchases previously made<<.