Miami-Dade Legislative Item
File Number: 111829
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File Number: 111829 File Type: Resolution Status: In Committee
Version: 0 Reference: Control: Internal Mgmt. & Fiscal Responsibility Committee
File Name: CREATION OF PROCUREMENT SOLICITATION REQUEST Introduced: 8/30/2011
Requester: NONE Cost: Final Action:
Agenda Date: Agenda Item Number: 11A
Notes: NOTE TO CAO: ITEM FILED IN COMM. FOLDER Title: RESOLUTION REGARDING THE CREATION OF A PROCUREMENT SOLICITATION REQUEST FORM AND PROVIDING FOR THE COMPLETION OF SUCH A REQUEST WITHIN A SPECIFIED TIME FRAME
Indexes: PROCUREMENT
Sponsors: Audrey M. Edmonson, Prime Sponsor
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Internal Mgmt. & Fiscal Responsibility Committee 9/13/2011 2U Withdrawn

County Attorney 8/30/2011 Referred Internal Mgmt. & Fiscal Responsibility Committee 9/13/2011

County Attorney 8/30/2011 Assigned Daniel Frastai 9/3/2011

Legislative Text


TITLE
RESOLUTION REGARDING THE CREATION OF A PROCUREMENT SOLICITATION REQUEST FORM AND PROVIDING FOR THE COMPLETION OF SUCH A REQUEST WITHIN A SPECIFIED TIME FRAME

BODY

WHEREAS, this Board would like to ensure that the Countyís procurement of goods and services is performed in a timely and efficient manner; and
WHEREAS, in order to promote accountability and efficiency, this Board would like to create a process whereby user departments submit requests for a procurement solicitation by submitting a form and that in turn these requests are completed within a specified reasonable timeframe,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board:
Section 1. Directs the Mayor or designee to develop a procurement solicitation request form for user departments to utilize when requesting the procurement services of the Department of Procurement Management. The form shall include, but not be limited to, a detailed description of the type of procurement services requested and other information relevant to the procurement process such as: the purpose for the acquisition, the timeline for award of the project, estimated budget for the project, funding source, whether budget approval has been obtained, whether and how much federal or state funding will be utilized, whether and how much grant funds will be utilized, and the estimated duration of the project. The form shall be executed by the user departmentís director or designee.
Section 2. Instructs the Department of Procurement Management that the time period between receipt of this procurement solicitation request form and the actual advertisement of the solicitation shall not exceed 90 days. In the event that this timeframe cannot be met, the Department of Procurement Management shall provide a report to this Board outlining the reasons for not meeting the timeframe and setting forth a new deadline for completion.
Section 3. Directs the Mayor to explore the possibility of utilizing an electronic submittal form as an alternative or in conjunction with the paper form.
Section 4. Directs the Mayor or designee to amend the existing Master Procurement Administrative Order (A.O. 3-38), to include the requirements outlined in this resolution and to present the proposed amended administrative order to this Board for approval no later than sixty (60) days after approval of this resolution.



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