Miami-Dade Legislative Item
File Number: 111864
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File Number: 111864 File Type: Resolution Status: Adopted
Version: 0 Reference: R-733-11 Control: County Commission
File Name: EXTERNAL AUDITING SERVICES RE: GENERAL SEGMENT Introduced: 9/2/2011
Requester: Procurement Management Department Cost: Final Action: 9/20/2011
Agenda Date: 9/20/2011 Agenda Item Number: 8O1C
Notes: TLL- 9/2/2011 Title: RESOLUTION APPROVING AN AGREEMENT IN THE AMOUNT OF $4,800,000.00 WITH MCGLADREY & PULLEN, LLP TO OBTAIN EXTERNAL INDEPENDENT AUDITING SERVICES FOR THE GENERAL SEGMENT, DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR’S DESIGNEE TO EXECUTE THE AGREEMENT FOR AND ON BEHALF OF MIAMI-DADE COUNTY AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR’S DESIGNEE TO EXERCISE ANY CANCELLATION AND RENEWAL PROVISIONS, AND ALL OTHER RIGHTS CONTAINED THEREIN CONTRACT NO. RFP764A
Indexes: NONE
Sponsors: NONE
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 9/20/2011 8O1C Adopted P

County Attorney 9/2/2011 Assigned Oren Rosenthal

County Mayor 9/2/2011 Assigned County Attorney 10/4/2011
REPORT: PROCUREMENT MGMT (9/13/11 IMFR) (ASST. COUNTY ATTY: OREN ROSENTHAL)

County Mayor 9/2/2011 Assigned Ed Marquez 8/25/2011 9/2/2011

Legislative Text


TITLE
RESOLUTION APPROVING AN AGREEMENT IN THE AMOUNT OF $4,800,000.00 WITH MCGLADREY & PULLEN, LLP TO OBTAIN EXTERNAL INDEPENDENT AUDITING SERVICES FOR THE GENERAL SEGMENT, DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR’S DESIGNEE TO EXECUTE THE AGREEMENT FOR AND ON BEHALF OF MIAMI-DADE COUNTY AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR’S DESIGNEE TO EXERCISE ANY CANCELLATION AND RENEWAL PROVISIONS, AND ALL OTHER RIGHTS CONTAINED THEREIN
CONTRACT NO. RFP764a

BODY
WHEREAS, on July 19, 2011 this Board awarded the general segment of RFP 764 to McGladrey & Pullen, LLP and directed the Administration to negotiate a contract with McGladrey & Pullen, LLP to effectuate this award; and

WHEREAS, the Board further directed that the resulting contract be presented to the Board in September 2011 for approval; and

WHEREAS, the Administration negotiated the contract in accordance with the Board’s directive and the firm signed the contract,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board approves the contract in the amount of $4,800,000 with McGladrey & Pullen, LLP, in substantially the form attached hereto and made a part hereof, and directs the County Mayor or County Mayor’s designee to execute same for and on behalf of Miami-Dade County and authorizes the County Mayor or County Mayor’s designee to exercise any cancellation and renewal provisions and all other rights contained therein.

HEADER
Date:

To: Honorable Chairman Joe A. Martinez
and Members, Board of County Commissioners

From: Carlos A. Gimenez
Mayor

Subject: Contract No. RFP764a, External Independent Auditing Services – General Segment

STAFF RECOMMENDATION
On July 12, 2011, an item was presented to the Internal Management and Fiscal Responsibility Committee (IMFR) to reject all proposals received in response to Request for Proposals (RFP) 764, External Independent Auditing Services for the General, Aviation, Water & Sewer and Transportation Segments. The solicitation required proposers to offer dedicated key personnel committed to each segment. Seven of the eight proposers offered some of the same key personnel for multiple segments. As a result, they were deemed non-responsive by the County Attorney’s Office (copy of opinion is attached). The recommendation was amended by the IMFR, to award the General Segment to McGladrey & Pullen, LLP. IMFR directed the Administration to negotiate with the firm and present the resulting contract to the Board of County Commissioners (Board) in September. The amended item was adopted at the July 19, 2011 Board meeting as Resolution R-618-11.

Negotiations were held with McGladrey & Pullen, LLP for the General Segment. The negotiations resulted in a guaranteed savings of $161,380 over the entire contract period due to a reduction in the cost of the annual audits. The resulting contract is being presented for the Board’s consideration.

MANAGER'S BACKGROUND
CONTRACT NUMBER: RFP764a

CONTRACT TITLE: External Independent Auditing Services – General Segment

TERM: Three years with two, one-year options-to-renew

CONTRACT AMOUNT: $2,880,000 for the initial three-year term. If the County chooses to exercise the two, one-year options-to-renew, the cumulative contract value will be $4,800,000. The contract amount includes the annual cost of the audit ($810,000) plus an annual allocation for additional services ($150,000).

USING/MANAGING AGENCY
AND FUNDING SOURCE: Department Allocation Funding Source Contract Manager
Finance Department $ 2,880,000 General Fund Blanca Padron

Total $ 2,880,000

The allocation and funding source have been reviewed and approved by the Office of Management and Budget. There is no fiscal impact beyond what is stated in this recommendation.

PROCUREMENT
CONTRACTING OFFICER: Annie Perez

CONTRACT MEASURES: A Small Business Enterprise Sub-Contractor Goal of 30% has been assigned. The firm has offered Sharpton, Brunson & Company, P.A.; Rodriguez, Trueba & Company, P.A.; and Sanson, Kline, Jacomino & Company, LLP to meet the goal.

LIVING WAGE: The services being provided are not covered under the Living Wage Ordinance.

USER ACCESS PROGRAM: The User Access Program provision will apply. The 2% program discount will be collected on all purchases.

ESTIMATED CONTRACT
COMMENCEMENT DATE: Ten days after date adopted by the Board of County Commissioners.

DELEGATED AUTHORITY: If this contract and attached resolution are approved, the County Mayor or designee will have the authority to exercise, at County Mayor’s or designee’s discretion, subsequent options-to-renew and other extensions in accordance with the terms and conditions of the contract.




______________________________
Deputy Mayor



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