Miami-Dade Legislative Item
File Number: 112504
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File Number: 112504 File Type: Resolution Status: Amended
Version: 0 Reference: Control: Board of County Commissioners
File Name: 20600 N.W. 47TH AVENUE, MIAMI, WITH HIS HOUSE Introduced: 11/29/2011
Requester: Internal Services Cost: Final Action:
Agenda Date: 12/6/2011 Agenda Item Number: 8F16
Notes: SEE #120772 FOR FINAL VERSION AS ADOPTED. Title: RESOLUTION AUTHORIZING EXECUTION OF A LEASE AGREEMENT FOR CERTAIN BUILDINGS LOCATED AT 20600 N.W. 47TH AVENUE, MIAMI, WITH HIS HOUSE, INC., A FLORIDA NON-PROFIT CORPORATION, FOR CHILD WELFARE, TRAINING PROGRAMS, A SCHOOL, AND FOR ANCILLARY OFFICE AND STORAGE SPACE AT INITIAL TERM RENT OF $718,138.56 AND COST TO COUNTY OF APPROXIMATELY $206,311.20 PER YEAR FOR UTILITIES AND AUTHORIZING THE COUNTY MAYOR OR THE COUNTY MAYOR’S DESIGNEE TO EXERCISE ANY AND ALL OTHER RIGHTS CONFERRED THEREIN (SEE ORIGINAL ITEM UNDER FILE NO. 112165)
Indexes: NONE
Sponsors: NONE
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 12/6/2011 8F16 Amended
REPORT: (See Agenda Item 8F16 Amended; Legislative File No. 120772 for the amended version.)

County Attorney 11/29/2011 Assigned Monica Rizo

County Mayor 11/29/2011 Assigned County Attorney 12/6/2011
REPORT: ISD-Amended item of 112165- Please use reso and any back-up from the previous item

County Mayor 11/29/2011 Assigned Ed Marquez
REPORT:

Internal Mgmt. & Fiscal Responsibility Committee 11/8/2011 3A AMENDED Forwarded to BCC with a favorable recommendation with committee amendment(s) P
REPORT: Assistant County Attorney Jess McCarty read the foregoing proposed resolution into the record. Assistant County Attorney Monica Rizo advised that this proposal should be amended to require that His House, Inc. submit to the County within 180 days of the Boards approval 1) the lease agreement or relocation for His House, Inc. to include the identification of alternate sites that are available for His House to continue its operations and programs once its lease with the County expires or terminates, 2) evidence of communications with potential landlords or owners of properties to be leased or purchased by His House for relocation, 3) identification of funds already obtained, committed or identified to be used for the relocation of His House and its new site, and 4) any fundraising efforts performed or planned by, or on behalf of, His House for its relocation and its new site including in-kind services such as architectural and construction services. Responding to Commissioner Diaz’s request for clarification, Assistant County Attorney Rizo advised that the intent of this proposed resolution was to ensure that His House, Inc. had a relocation plan in place when this proposed lease agreement expired in December 2012. Commissioner Edmonson questioned whether the property in this proposed resolution was involved in discussions for development. Ms. Wendi Norris, Assistant Director, Internal Services Department, explained that the County received this property from the State of Florida; and that Commissioner Jordan had held some meetings with the community and developed a plan that included mixed use developments, housing, and parks. Chairwoman Bell spoke in support of the work done by His House, Inc. Hearing no other questions or comments, the Committee proceeded to vote on this proposed resolution as amended by the Assistant County Attorney.

Legislative Text


TITLE
RESOLUTION AUTHORIZING EXECUTION OF A LEASE AGREEMENT FOR CERTAIN BUILDINGS LOCATED AT 20600 N.W. 47TH AVENUE, MIAMI, WITH HIS HOUSE, INC., A FLORIDA NON-PROFIT CORPORATION, FOR CHILD WELFARE, TRAINING PROGRAMS, A SCHOOL, AND FOR ANCILLARY OFFICE AND STORAGE SPACE AT INITIAL TERM RENT OF $718,138.56 AND COST TO COUNTY OF APPROXIMATELY $206,311.20 PER YEAR FOR UTILITIES AND AUTHORIZING THE COUNTY MAYOR OR THE COUNTY MAYOR’S DESIGNEE TO EXERCISE ANY AND ALL OTHER RIGHTS CONFERRED THEREIN

BODY
WHEREAS, His House, Inc. is a registered Florida not-for-profit corporation organized for the purpose of providing immediate, safe and nurturing home-like atmosphere for abused and neglected children, drug exposed infants and children whose parents are in crisis; and;

WHEREAS, His House, Inc. desires to lease certain County-owned property located at 20600 N.W. 47th Avenue, Miami, Florida 33055, to be used to operate a child welfare and training program, and a school, as well as for ancillary office and storage space; and

WHEREAS, the County is satisfied that His House, Inc. does require the County-owned property for such use and the property is not otherwise needed for County purposes; and

WHEREAS, this Board further desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board hereby approves the Lease Agreement between Miami-Dade County and His House, Inc., a Florida not-for-profit corporation, in substantially the form attached hereto, for sixteen (16) buildings numbered 2, 4, 6A, 9, 22, 23, 25, 27, 28, 29, 30, 31, 32, 33, 34 and 35, comprising 87,792 square feet, to be utilized as a facility for child welfare, and training programs, including, but not limited to shelters for children and a school for children, along with ancillary office and storage space, for a one (1) year term, with a one (1) year renewal option period, for an initial lease term rental rate of $718,138.56, and estimated cost to the County of $206,311.20 for utilities, and authorizes the County Mayor or the County Mayor’s designee to execute same for and on behalf of Miami-Dade County; and to exercise any and all other rights conferred therein


HEADER
Date:

To: Honorable Chairman Joe. A. Martinez
and Members, Board of County Commissioners

From: Carlos A. Gimenez
Mayor

Subject:Lease Agreement with His House, Inc.
Located at 20600 N.W. 47th Avenue, Miami, Florida
Property Folio # 30-1131-001-0030

The item was amended at the November 8, 2011 meeting of the Internal Management and Fiscal Responsibility Committee to require that His House, Inc. submit to the County within 180 days of the Board’s approval of the Lease Agreement a Relocation Plan to include:
* Identification of alternate sites that are available for His House, Inc. to continue its operations and programs once its lease with the County
expires or terminates;

* Evidence of communications with potential landlords or owners of property to be leased or purchased by His House, Inc. for its relocation;

* Identification of funds already obtained, committed, or identified to be used in the relocation of His House, Inc. and for its new site; and

* Fundraising efforts performed or planned by or on behalf of His House, Inc. for its relocation and new site, including in-kind services such as architectural or construction services.
..RECOMMENDATION
It is recommended that the Board of County Commissioners approve the attached resolution authorizing execution of a Lease Agreement with His House, Inc., for 16 buildings that total 87,792 square feet and located at 20600 N.W. 47th Avenue (commonly known as the Community of Landmark), Miami, FL, to operate child welfare and training programs. The services to be provided include, but are not limited to, shelters for children, a school for at-risk children residing at His House, Inc. and for ancillary office and storage space. The Lease Agreement has been prepared by the Internal Services Department.

PROPERTY: Buildings 2, 4, 6A, 9, 22, 23, 25, 27, 28, 29, 30, 31, 32, 33, 34 and 35, comprising 87,792 square feet, located at 20600 N.W. 47th Avenue, Miami, FL

COMMISSION DISTRICT: 1

COMMISSION DISTRICTS
IMPACTED: Countywide

OWNER: Miami-Dade County

PROPOSED TENANT: His House, Inc. (a Florida not-for-profit corporation)


USE: His House, Inc. is responsible for residential care and case management for children, and parents visit their children at the His House facility. More specifically, His House, Inc. provides residential community-based care and full-case management as well as an in-house counseling center for abused children. The agency operates child welfare and training programs, which include, but are not limited to, shelters for children, a school for at-risk children and for ancillary office and storage space.

OFFICERS: President, Jean Caceres-Gonzalez; Chairman, William Martin; Treasurer, Joe Palmar; and Secretary, Nancy Roberts

PAST PERFORMANCE: The County has no record of negative performance issues with His House, Inc.

JUSTIFICATION: His House, Inc. currently utilizes the same 16 buildings, and has a need to continue utilizing the buildings to operate its child welfare and training programs and to provide other specialized services to the community.

LEASE TERM: One year with one additional one-year renewal option period.

RENTAL RATE: The total rent for the one year lease term is $718,138.56 which is equal to $8.18 per square foot. The total rent includes $58,235.36 for the first month, then an increase to $59,991.36 for the remainder of the term.

The rental rate during the renewal option period will increase by three percent to $739,682.72, or $61,640.23 per month, which is equal to $8.43 per square foot annually.

LEASE CONDITIONS: The County is only responsible for electric and water charges and it is estimated that the utility cost for the buildings is approximately $206,311.20 for the term. The Tenant is responsible for all other operating expenses, including all maintenance, repair and/or improvements affecting the Premises. The County will exempt the Tenant and its contractor from executing a Payment and Performance Bond for any construction, electrical, or repair work commenced by the Tenant that is valued at under $25,000.

FISCAL IMPACT: The total fiscal impact for the one year lease term is: a net revenue of $511,827.36, with direct expenses representing $206,311.20. The net revenue will be utilized to maintain the property’s common areas. The expenses have been budgeted in the Facilities and Utilities Management Division from its operating budget. The Index Code is: GS06327206.



EFFECTIVE DATES: Commencing on the execution date of the Lease Agreement, and terminating on December 31, 2012.

CANCELLATION PROVISION: The County may cancel at any time by giving 180 days written notice. The Tenant may cancel upon 30 days notice to the County.

CURRENT LEASE: The buildings included in this agreement are currently covered by two lease agreements between the parties which have different termination dates, December 7, 2011 and January 31, 2012. These leases will terminate upon the commencement of the new lease. The County charges His House, Inc, $7.96 per square foot for the current leases.

MONITOR: Steven Mayers, Real Estate Advisor

DELEGATED AUTHORITY: The County Mayor or the County Mayor’s designee is authorized to execute the Lease Agreement, and to exercise the renewal and termination options. The County Mayor or the County Mayor’s designee is also authorized to approve any surety bond, and to relocate the Tenant anywhere on the Landmark property without penalty to Miami-Dade County.



__________________________
Deputy Mayor



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