Miami-Dade Legislative Item
File Number: 120091
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File Number: 120091 File Type: Resolution Status: Amended
Version: 0 Reference: R-163-12 Control: Board of County Commissioners
File Name: FUNDING FOR HEAD START/EARLY HEAD START SLOT Introduced: 1/17/2012
Requester: NONE Cost: Final Action: 2/7/2012
Agenda Date: 2/7/2012 Agenda Item Number: 11A15
Notes: SEE 130720 FOR FINAL VERSION AS ADOPTED Title: RESOLUTION DIRECTING THE MAYOR OR MAYOR’S DESIGNEE TO REQUIRE THAT THE COUNTY PAY THE SAME AVERAGE AMOUNT OF FUNDING FOR EACH HEAD START/EARLY HEAD START SLOT TO EVERY DELEGATE AGENCY THAT WILL PROVIDE HEAD START/EARLY HEAD START SERVICES FOR SCHOOL YEAR 2012-2013 [SEE ORIGINAL ITEM UNDER FILE NO. 112104]
Indexes: HEAD START PROGRAM
Sponsors: Jean Monestime, Prime Sponsor
  Barbara J. Jordan, Co-Sponsor
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 2/7/2012 11A15 AMENDED Adopted as amended P
REPORT: Commissioner Monestime proffered and amendment to begin the program in the 2012-13 school year and subsequent years thereafter. There being no objections, the Board by motion duly made, seconded and carried, adopted the foregoing resolution as amended.

Board of County Commissioners 1/26/2012 14A6 4 Day Rule Invoked
REPORT: Commissioner Sosa questioned when the equalized cost per student in Head Start and Early Head Start would take effect. Ms. Lisa Martinez, Senior Advisor, Office of the Mayor, explained the equalized cost would be effective at the start of grant program year 2012-13. Commissioner Sosa pointed out the County Commission already approved the County move to full delegation for 2012-13. Ms. Martinez noted the County had integrated the standardized cost per child for all delegate agencies within the County plan for full delegation. Commissioner Sosa stressed the importance of ensuring the County allocated the same amount of funds per child for every delegate agency regardless of where the agency was located in the county. She suggested this proposal be amended to specific the standardized cost per child would be the same for both delegate and County agencies. Commissioner Monestime noted he was apprised that the amendment Commissioner Sosa was requesting had been included; however, it was removed since space would become an issue and cause some dollars to be added for space. Ms. Martinez explained a standardized cost across both delegate and County agencies could result in the number of slots being change. She noted the specific number of slots needed to be determined. Commissioner Monestime noted he was apprised that a standardized cost would allow more children to enter the system. Ms. Martinez noted if the standardized cost was $6,700 for delegate and County agencies, then more children could be served. Chairman Martinez invoked the 4-day rule.

Board of County Commissioners 1/24/2012 14A6 Carried over 1/26/2012

County Attorney 1/17/2012 Assigned Estephanie S. Resnik

Economic Development & Social Services Committee 1/11/2012 2A AMENDED Forwarded to BCC with a favorable recommendation with committee amendment(s) P
REPORT: Assistant County Attorney Terrence Smith read the foregoing proposed resolution into the record. Commissioner Monestime expressed his appreciation to Chairwoman Sosa for communicating his recommendation to members of the Mayor’s Taskforce on School Readiness. He also expressed appreciation to Deputy Mayor Russell Benford and Senior Advisor to the Mayor Lisa Martinez for their efforts on this important issue. Commissioner Monestime noted his intent was to standardize the Head Start payment system to ensure every child in the program received the same amount of funding, irrespective of where they were enrolled. He pointed out that this would allow for greater participation in the program. Commissioner Moss expressed concern regarding the amount that would be established to fund delegate agencies and how this would affect current County employees who would transition into those agencies. He stated he was hopeful that his concern would be considered when determining the proposed average amount. Commissioner Monestime explained that this proposed resolution would not affect the salaries of teachers in the program, noting the intent was to place the priority on children and ensure that the program was properly funded to maximize opportunities for children. Commissioner Moss pointed out that currently the Head Start slots were operated by the County at a certain level; however, the Head Start slots operated by non-profit delegate agencies were at a lower level. He said if the County was going to transition County employees into delegate agencies, every effort should be made to ensure that these employees were not short-changed. Chairwoman Sosa informed Commissioner Moss that the Mayor’s Task Force on School Readiness had already approved full transition to the Head Start Program and had established the steps and guidelines for that transition to occur. She noted she supported the concept of allocating funding to delegate agencies based on an average per-child rate, However, she did not support the language that this rate be adjusted for children with special needs, noting children were enrolled in Early Head Start and Head Start at one, two or three years old, and she was concerned that labeling these children as special needs at this level, would stigmatize them for the rest of their lives. She pointed out that in cases where a child exhibited behaviors that needed to be assessed Head Start should work with Miami-Dade County Public Schools or the University of Miami to make an assessement. Senior Advisor to the Mayor, Lisa Martinez, explained that the Head Start Program currently catered to children with special needs. She emphasized the importance of identifying special needs early; however, she noted this was not included in the cost per child delegate agency allotment. She explained that a Service Area Coordinator, at the County level, worked closely with the delegate agencies to identify special needs children, who were then referred to the Florida Diagnostic Learning Resource System or the Early Steps System for testing. Ms. Martinez explained that if the assessment determined that these children had special needs and could benefit from services, the Service Area Coordinator and Miami-Dade County Public Schools Pre-K Special Education Division or the Early Steps Divisions would work together to determine eligibility for those services. She reiterated that considering an additional allotment for costs per student slot would not be an appropriate approach as these services were coordinated at the grantee or County level. In response to Commissioner Monestime’s question, Ms. Martinez clarified that the current grant provided for delegate agencies to receive the same amount of funding per child regardless of the child’s needs. She stressed that the funding levels and the per-child amount would be determined at the County programmatic operating level. Chairwoman Sosa asked that Commissioner Monestime consider amending this proposed resolution to remove any reference to “special needs.” Commissioner Monestime noted Commissioner Sosa’s proposed amended was acceptable. Pursuant to Chairwoman Sosa’s request, Assistant County Attorney Johnson-Stacks read the following amended language into the record: “The Mayor or his designee requires that the County pay the same average amount of funding for each Head Start/Early Head Start per child slot to all delegate agencies that will provide Head Start/Early Head Start services for school year 2012-2013…” In response to Commissioner Bell’s questions, Deputy Mayor Russell Benford stated it was permissible through current guidelines for the delegate agencies to establish costs per slot. Pertaining to the question of how the costs were calculated, Mr. Benford noted an extensive amount of time was devoted to examining the current grant and reviewing the agencies’ budgets for approval of delegate slots and reimbursement. He stated this information was used to determine the costs for services across the board for the delegate agencies, and that the Administration had calculated the costs per slot for agencies that did not have to pay rent as well as those that had to pay. In response to Commissioner Moss’ question as to whether the costs per slot included healthcare and benefits, Chairwoman Sosa advised that the scope of this ordinance was limited to costs per child; that it was inapplicable to employees. Commissioner Moss expressed concern with whether the average costs per child took into consideration all aspects of the program so that County employees who transitioned into the delegate agencies could continue receiving healthcare and benefits. He pointed out that many delegate agencies currently offered limited healthcare and no retirement benefits. Chairwoman Sosa clarified that Commissioner Moss was concerned that bringing parity to the costs per child would impact the agencies’ ability to provide healthcare and retirement benefits, especially for County employees transitioning into these agencies. She asked Mr. Benford to respond to Commissioner Moss’ concern. Mr. Benford advised that employee salary and benefits were not taken into account during the consideration of delegate agencies’ budgets, noting during the delegation process, the Administration would encourage delegate agencies to hire existing County employees, but would not discuss salaries and benefits. Commissioner Moss reiterated his concern, adding that if commissioners were concerned with lay-offs, these employees would be impacted because in transitioning into delegate agencies, they would risk losing their benefits. Chairwoman Sosa reminded Committee members that when the resolution providing for the transition of the Head Start Program to delegate agencies was considered, Commissioner Edmonson offered an amendment requiring delegate agencies to accommodate teachers currently employed by the County. Ms. Martinez explained that the Task Force was entrusted with developing the full delegation plan for the Head Start Program as well as a procurement process for delegate agencies. With respect to salaries and parity of current County and delegate agency employees, she noted the standardization of salaries and unit cost across delegate agencies were key recommendations provided to delegate agencies. Hearing no other questions or comments, the Committee proceeded to vote on the motion to forward the foregoing proposed resolution to the County Commission with a favorable recommendation and with Committee amendment(s) to remove any reference to “special needs” from the title and the body of the resolution.

Legislative Text


TITLE
RESOLUTION DIRECTING THE MAYOR OR MAYOR’S DESIGNEE TO REQUIRE THAT THE COUNTY PAY THE SAME AVERAGE AMOUNT OF FUNDING FOR EACH HEAD START/EARLY HEAD START SLOT TO EVERY DELEGATE AGENCY THAT WILL PROVIDE HEAD START/EARLY HEAD START SERVICES FOR SCHOOL YEAR 2012-2013

BODY
WHEREAS, Miami-Dade County is a grantee of the Head Start and Early Head Start Program (“the Program”), which is funded and regulated by the U.S. Department of Health and Human Services (“HHS”); and
WHEREAS, the Program is administered by the Miami-Dade County Community Action and Human Services Department and currently includes County-operated and delegate-agency-operated Program slots; and
WHEREAS, the Board of County Commissioners (“the Commission”) is the governing body of the Program; and
WHEREAS, 42 U.S.C. § 9837(c)(1) states the governing body has legal and fiscal responsibility for the Program and is responsible for approving the Program’s budget and major financial expenditures; and
WHEREAS, 42 U.S.C. § 9837(c)(2) requires the Program to have a Policy Council comprised of parents and community members; and
WHEREAS, under 42 U.S.C. § 9837(c)(2), the Policy Council’s responsibilities include approving and submitting to the governing body decisions regarding budget planning for Program expenditures; and
WHEREAS, 42 U.S.C. § 9837(c) and 45 C.F.R. § 1301.33 permit the County to delegate Head Start and Early Head Start slots to a delegate agency after receiving recommendations on the delegation from the Policy Council and after receiving approval from HHS; and
WHEREAS, 45 C.F.R. § 1304.50, Appendix A, requires the governing body and Policy Council to approve selection of delegate agencies; and
WHEREAS, Miami-Dade County Ordinance No. 09-31 states the Community Action Agency Board approves the Program budget prior to final approval by the Commission and recommends the selection of delegate agencies to the Commission once any necessary Policy Council approval is obtained and as consistent with County contracting policies and procedures; and
WHEREAS, HHS has confirmed that funding may be allocated to delegate agencies according to an average per-child rate, adjusted as may be needed to meet children-specific needs such as those of children with disabilities; and
WHEREAS, on July 14, 2011, the Commission directed the Mayor or Mayor’s designee to develop a plan to delegate County-operated Program slots, to present the plan to the Policy Council and Community Action Agency Board, and to report back to the Commission; and
WHEREAS, the Mayor established the Task Force on School Readiness to address a number of issues affecting programs like Head Start; and
WHEREAS, the Mayor’s Task Force on School Readiness recommends standardizing Head Start costs on a per-child basis,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that the Mayor or Mayor’s designee require that the County pay the same average amount of funding for each Head Start/Early Head Start per-child slot[[, adjusted as may be necessary for children with special needs,]]1 to all delegate agencies that will provide Head Start/Early Head Start services for school year 2012-2013, including but not limited to delegate agencies that previously contracted with the County and delegate agencies that may assume slots previously directly operated by the County.
1 Committee amendments are indicated as follows: words stricken through and/or [[double bracketed]] shall be deleted, words underscored and/or >>double arrowed<< constitute the amendment proposed.



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