Miami-Dade Legislative Item
File Number: 120734
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File Number: 120734 File Type: Resolution Status: In Committee
Version: 0 Reference: Control: Internal Mgmt. & Fiscal Responsibility Committee
File Name: RESCINDING ADMINISTRATIVE ORDER 3-38 Introduced: 4/5/2012
Requester: NONE Cost: Final Action:
Agenda Date: Agenda Item Number: 11A
Notes: See 121402 Title: RESOLUTION RESCINDING ADMINISTRATIVE ORDER 3-38, MASTER PROCUREMENT ADMINISTRATIVE ORDER, AND APPROVING IMPLEMENTING ORDER 3-38, MASTER PROCUREMENT IMPLEMENTING ORDER TO INCREASE THE ADMINISTRATION’S SMALL PURCHASE AND PURCHASING CARD AUTHORITY AND TO CONFORM THE MASTER PROCUREMENT IMPLEMENTING ORDER TO CHANGES IN COUNTY CODE
Indexes: IMPLEMENTING ORDER
  PROCUREMENT
Sponsors: Rebeca Sosa, Prime Sponsor
  Sally A. Heyman, Co-Sponsor
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Internal Mgmt. & Fiscal Responsibility Committee 7/10/2012 2E Withdrawn
REPORT: (See Agenda Item 2E SUBSTITUTE, Legislative File No. 121402)

County Attorney 6/13/2012 Referred Internal Mgmt. & Fiscal Responsibility Committee 7/10/2012

Internal Mgmt. & Fiscal Responsibility Committee 6/12/2012 2M Deferred 7/10/2012 P
REPORT: During consideration of changes to today's (06/12) agenda, the foregoing proposed resolution was deferred to the next IMFRC meeting, as requested by the Prime Sponsor Commissioner Sosa.

County Attorney 5/10/2012 Referred Internal Mgmt. & Fiscal Responsibility Committee 6/12/2012

Internal Mgmt. & Fiscal Responsibility Committee 5/8/2012 2Q Deferred 6/12/2012 P
REPORT: During consideration of the changes to today's (5/08) agenda, the foregoing proposed resolution was deferred, as requested by the Prime Sponsor Commissioner Sosa.

Office of the Chairperson 5/7/2012 Deferrals Internal Mgmt. & Fiscal Responsibility Committee 5/8/2012
REPORT: The Prime Sponsor has requested deferral of this item to the June 12, 2012 IMFR Committee Meeting.

County Attorney 4/5/2012 Referred Internal Mgmt. & Fiscal Responsibility Committee 5/8/2012

County Attorney 4/5/2012 Assigned Oren Rosenthal 4/6/2012

Legislative Text


TITLE
RESOLUTION RESCINDING ADMINISTRATIVE ORDER 3-38, MASTER PROCUREMENT ADMINISTRATIVE ORDER, AND APPROVING IMPLEMENTING ORDER 3-38, MASTER PROCUREMENT IMPLEMENTING ORDER TO INCREASE THE ADMINISTRATIONíS SMALL PURCHASE AND PURCHASING CARD AUTHORITY AND TO CONFORM THE MASTER PROCUREMENT IMPLEMENTING ORDER TO CHANGES IN COUNTY CODE

BODY


WHEREAS, On November 15, 2011 this Board adopted Resolution R-1008-11, directing the County Mayor to, among other things, review County processes for small purchases under $10.000 and recommend changes that would make these processes more efficient and save taxpayer dollars; and
WHEREAS, On December 28, 2011 the County Mayor recommended that increasing the small purchasing authority in Administrative Order 3-38 from $10,000 to $25,000 and increasing the purchasing card spending limit in the same Administrative Order from $500 to $1,000 would allow the County greater efficiencies in purchasing lower value goods and services and thereby save the County time and money; and
WHEREAS, this Board had previously approved Administrative Order 3-38, the Master Procurement Administrative Order last amended in 2005; and
WHEREAS, in 2007 this Board adopted Ordinance 7-76 increasing the minimum value of contracts for which formal sealed bids must be obtained from $100,000 to $250,000; and
WHEREAS, the increased in delegated authority is not currently reflected in the provisions of Administrative Order 3-38; and
WHEREAS, the voters of Miami-Dade County have approved a strong mayor form of government and the Miami-Dade County Home Rule Charter now requires that bid waivers be recommended by the County Mayor rather than the County Manager; and
WHEREAS, the Board has previously approved the County Mayorís reorganization of County departments including the transfer of the powers and responsibilities of the Department of Procurement Management to the Internal Services Department and the powers and responsibilities of the Department of Small Business Development to the Department of Sustainability, Planning and Economic Enhancement; and
WHEREAS, this Board desires to rescind Administrative Order 3-38 and enact Implementing Order 3-38 to re-establish the provisions of Administrative Order 3-38 except as set forth above,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board hereby rescinds Administrative Order 3-38, Master Procurement Administrative Order, and approves the Implementing Order 3-38 in substantially the form attached hereto and incorporated herein, and authorizes the County Mayor or his/her designee to exercise any and all rights conferred therein.



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