Miami-Dade Legislative Item
File Number: 122309
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File Number: 122309 File Type: Resolution Status: Failed
Version: 0 Reference: Control: Board of County Commissioners
File Name: ALLOCATE OFFICE OF THE CHAIR FUNDS Introduced: 11/19/2012
Requester: NONE Cost: Final Action: 1/23/2013
Agenda Date: 1/23/2013 Agenda Item Number: 11A8
Notes: Title: RESOLUTION ESTABLISHING POLICY THAT ANY ALLOCATION FROM FUNDS IN THE OFFICE OF THE CHAIR DIVISION OF THE BOARD OF COUNTY COMMISSIONERS FUND SERVE A COUNTYWIDE PURPOSE
Indexes: ALLOCATION OF FUNDS
Sponsors: Sally A. Heyman, Prime Sponsor
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 1/23/2013 11A8 Adopted F
REPORT: During consideration of changes to today’s (1/23) agenda, the foregoing proposed resolution was released from the Pull List and adopted in the motion to set the agenda. Later in the meeting, it was noted that Commissioner Moss had asked to be added as an additional commissioner pulling this item. Chairwoman Sosa asked that this resolution be reconsidered and placed back on the Pull List with Commissioner Moss listed as pulling this item. It was moved by Commissioner Diaz that the foregoing proposed resolution be reconsidered and placed back on the Pull List. This motion was seconded by Commissioner Bell, and upon being put to a vote, passed by a vote of 10-0 (Commissioners Heyman, Zapata, and Bovo were absent). County Attorney Cuevas read the title of the foregoing proposed resolution into the record. Commissioner Heyman noted the intent of the foregoing resolution was to ensure the funds allocated from the Office of the Chair served a countywide purpose. She noted her concern was that a former BCC Chair, upon leaving Office, allocated funds from the Office of the Chair and designated it for certain services and districts only. She said that each District Commissioner is provided a budget with dedicated funds to spend on their district; however, the Office of the Chair represented a large, diverse community and she believed those funds should be used for countywide purposes. She pointed out that several organizations in the community were underfunded and provide a countywide service. It was moved by Commissioner Heyman that this resolution be adopted. This motion was seconded by Commissioner Bell, for a discussion. Commissioner Moss noted he understood the intent, but could not support this resolution. He said he felt the Chair should have the same discretion as the County Commissioners, who could allocate their district budgets as they chose to, and all have allocated funds for both district and countywide purposes. Commissioner Monestime concurred with Commissioner Moss’ comments, and said the Chair should have the prerogative to allocate funds from the Office of the Chair’s budget as he/she saw fit. Commissioner Edmonson also concurred with Commissioner Moss. She pointed out that the allocations made from the Office of the Chair’s budget would still need to come before the Board of County Commissioners for approval and could be voted up or down. She noted she understood the intent, but did not want to diminish the Chair’s authority, or punish one Chair for another’s actions. She said she believed that each Chair should have the flexibility to allocate funds as they saw fit and be held accountable for their decisions. Commissioner Jordan noted that all Chairs and leaders do not operate the same way. She said she believed that the integrity of the Chairs, for the most part, had been upheld, and that the existing policy should not be changed. Commissioner Bell noted she understood the intent and seconded the motion only because she felt this issue needed to be discussed; however, she would not support the resolution because she trusted the Chair’s judgment. Chairwoman Sosa expressed appreciation for the support and comments expressed by her colleagues. She noted this issue was important because the Chair’s authority was a matter of trust and integrity, and although she presently served as the BCC Chair, another would succeed her one day. She pointed out that the allocations made by the Chair could always be voted up or down by the County Commissioners. Subsequently, a motion to adopt the foregoing proposed resolution failed.

Internal Mgmt. & Fiscal Responsibility Committee 12/11/2012 2E Forwarded to the BCC by BCC Vice Chairperson due to lack of a quorum
REPORT: Chairwoman Bell submitted a memorandum dated December 11, 2012 requesting that the Board of County Commission Vice-Chairwoman Audrey M. Edmonson waive the Board’s Rules of Procedure to allow the foregoing proposed resolution be heard at the January 23, 2013 meeting. Vice-Chairwoman Audrey M. Edmonson submitted an email dated December 27, 2012 entitled “January 23, 3013 Board of County Commissioners Waiver Request Memo” in which she waived the Board’s Rules of Procedure to allow this proposed resolution to be considered at the January 23, 2013 meeting.

County Attorney 11/19/2012 Referred Internal Mgmt. & Fiscal Responsibility Committee 12/11/2012

County Attorney 11/19/2012 Assigned Geri Bonzon-Keenan 11/19/2012

Legislative Text


TITLE
RESOLUTION ESTABLISHING POLICY THAT ANY ALLOCATION FROM FUNDS IN THE OFFICE OF THE CHAIR DIVISION OF THE BOARD OF COUNTY COMMISSIONERS FUND SERVE A COUNTYWIDE PURPOSE

BODY
WHEREAS, funds appropriated to the Office of the Chair division of the Board of County Commissioners Fund (the “Office of the Chair Fund”) are administered by the Commission Chairperson for responsibilities that fall to the Office of the Chair; and
WHEREAS, from time to time the Board has approved allocations from the Office of the Chair Fund to fund events or services in the County; and
WHEREAS, this Board wishes to establish as its policy that any allocation of funds from the Office of the Chair Fund shall serve a Countywide purpose, including but not limited to, funding longstanding events that raise money for services rendered countywide,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that:
Section 1. The foregoing recitals are incorporated in this resolution and are approved.
Section 2. This Board hereby establishes as its policy that any allocation of funds from the Office of the Chair Fund shall serve a countywide purpose, including but not limited to, funding longstanding events that raise money for services rendered countywide.



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