Miami-Dade Legislative Item
File Number: 131638
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File Number: 131638 File Type: Resolution Status: Before the Board
Version: 0 Reference: Control: Board of County Commissioners
File Name: CHECKS MADE PAYABLE TO MIAMI-DADE Introduced: 8/19/2013
Requester: NONE Cost: Final Action:
Agenda Date: 9/17/2013 Agenda Item Number: 11A4
Notes: SEE 131881 FOR FINAL VERSION AS ADOPTED. Title: RESOLUTION ESTABLISHING A POLICY THAT ALL CHECKS DUE MIAMI-DADE COUNTY BE MADE PAYABLE TO MIAMI-DADE COUNTY, ONE OF ITS DEPARTMENTS OR DISTRICTS AND NOT TO THE BOARD OF COUNTY COMMISSIONERS
Indexes: CHECKS
Sponsors: Jose "Pepe" Diaz, Prime Sponsor
  Esteban L. Bovo, Jr., Co-Sponsor
  Jean Monestime, Co-Sponsor
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 9/17/2013 11A4 Amended
REPORT: SEE LEGISLATIVE FILE NO. 131881 FOR AMENDED VERSION.

Finance Committee 8/27/2013 2C Forwarded to BCC with a favorable recommendation P
REPORT: Assistant County Attorney Geri Bonzon-Keenan read the foregoing proposed resolution into the record. Commissioner Bovo noted that he believed the foregoing proposed resolution was requesting that checks made payable to the County be paid to the Department charging for the service rather than to the County. Assistant County Attorney Gerald Heffernan responded that it was Commissioner Diaz’ intention, as sponsor of the proposed resolution, to clarify who was being paid for County services, rather than the Board of County Commissioners. Commissioner Zapata requested clarification whether checks made payable to the County was deposited into a single bank account or if each department had separate accounts. Deputy Mayor Edward Marquez responded that the County Clerk as the custodian of County funds should be consulted on this proposed resolution. He noted that having numerous County departments with their own bank accounts could be problematic and offered a solution that checks were made payable to “Miami-Dade County” in the future. Commissioner Zapata commented that having checks made payable to multiple departments could result in confusion. Assistant County Attorney Heffernan responded that Commissioner Diaz’ concern that checks made payable to the “Board of County Commissioners” did not specifically indicate what the payment was being made for. Commissioner Heyman pointed out that the purpose of the payment could be written on the check on the memorandum line. She said she could not support the foregoing proposed resolution, noting that people understood payments went to Miami-Dade County and not to the Board of County Commissioners for their personal use. Commissioner Heyman noted she preferred checks be made payable to “Miami-Dade County” and not to individual departments. Commissioner Moss requested clarification whether most checks received by the County were made payable to “Miami-Dade County Board of County Commissioners” if not otherwise designated to a specific department. Deputy Mayor Marquez responded that most checks were made payable to the “Board of County Commissioners” or the “Miami-Dade County Board of County Commissioners”. He noted the County used a single central depository and made every effort to limit the number of bank accounts. Commissioner Moss suggested removing the “Board of County Commissioners” and using just “Miami-Dade County”. In response to Commissioner Moss’ suggestion, Assistant County Attorney Heffernan replied that making checks payable to “Miami-Dade County” would accomplish Commissioner Diaz’ objective. Commissioner Moss asked Deputy Mayor Edward Marquez to provide him with the assurance that the processing of checks made payable to “Miami-Dade County” would not create any unintended consequences to County records, before this item was considered by the Board. Hearing no further questions or comments, the Committee members proceeded to vote on this proposed resolution, as presented. Following the vote, Chairman Bovo asked that he be listed as a co-sponsor to the foregoing proposed resolution.

County Attorney 8/19/2013 Referred Finance Committee 8/27/2013

County Attorney 8/19/2013 Assigned Gerald T. Heffernan

Legislative Text


TITLE
RESOLUTION ESTABLISHING A POLICY THAT ALL CHECKS DUE MIAMI-DADE COUNTY BE MADE PAYABLE TO MIAMI-DADE COUNTY, ONE OF ITS DEPARTMENTS OR DISTRICTS AND NOT TO THE BOARD OF COUNTY COMMISSIONERS

BODY

WHEREAS, although all Miami-Dade County funds and accounts are held in the name of Miami-Dade County or in the name of one of its departments or districts, citizens are advised, in some circumstances, to make checks payable to the “Board of County Commissioners” while at other times they are advised to make checks payable to Miami-Dade County or to the billing department or district when making a payment to Miami-Dade County; and
WHEREAS, citizens have also expressed a concern that checks are made payable to the “Board of County Commissioners” even though the fines are imposed by one of its districts such as the fire district; and
WHEREAS, this Board wishes to establish a policy that checks are not to be payable to the “Board of County Commissioners” in order to be consistent with the billing entity and to avoid any confusion by the citizens,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that all checks for payments due Miami-Dade County, one of its departments or districts be made payable to Miami-Dade County or its billing department or district and not to the “Board of County Commissioners”.



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