Miami-Dade Legislative Item
File Number: 131657
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File Number: 131657 File Type: Resolution Status: Adopted
Version: 0 Reference: R-753-13 Control: Board of County Commissioners
File Name: PUBLIC HOUSING COMMUNITY SPACE LEASES Introduced: 8/21/2013
Requester: NONE Cost: Final Action: 9/17/2013
Agenda Date: 9/17/2013 Agenda Item Number: 11A1
Notes: Title: RESOLUTION AMENDING RESOLUTION NO. R-287-89, R-891-02 AND R-296-99 RELATED TO LEASE AGREEMENTS FOR USE OF COMMUNITY SPACES AT VARIOUS PUBLIC HOUSING SITES TO REQUIRE CONSULTATION WITH DISTRICT COMMISSIONERS; AUTHORIZING THE COUNTY MAYOR OR THE COUNTY MAYOR’S DESIGNEE TO EXTEND COMMUNITY SPACE LEASE AGREEMENTS BEYOND THIRTY-SIX MONTHS; REQUIRING MONTHLY REPORTS; AND APPROVING FORM COMMUNITY SPACE LEASE AGREEMENTS
Indexes: LEASES
Sponsors: Bruno A. Barreiro, Prime Sponsor
  Audrey M. Edmonson, Co-Sponsor
  Sally A. Heyman, Co-Sponsor
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 9/17/2013 11A1 Adopted P

Health & Social Services Committee 8/26/2013 2F Forwarded to BCC with a favorable recommendation P
REPORT: Assistant County Attorney Cynthia Johnson-Stacks read the foregoing proposed resolution into the record. Hearing no questions or comments, the Committee members proceeded to vote on the foregoing proposed resolution, as presented.

Office of the Chairperson 8/22/2013 Additions

County Attorney 8/21/2013 Referred Health & Social Services Committee 8/26/2013

County Attorney 8/21/2013 Assigned Terrence A. Smith 8/21/2013

Legislative Text


TITLE
RESOLUTION AMENDING RESOLUTION NO. R-287-89, R-891-02 AND R-296-99 RELATED TO LEASE AGREEMENTS FOR USE OF COMMUNITY SPACES AT VARIOUS PUBLIC HOUSING SITES TO REQUIRE CONSULTATION WITH DISTRICT COMMISSIONERS; AUTHORIZING THE COUNTY MAYOR OR THE COUNTY MAYOR’S DESIGNEE TO EXTEND COMMUNITY SPACE LEASE AGREEMENTS BEYOND THIRTY-SIX MONTHS; REQUIRING MONTHLY REPORTS; AND APPROVING FORM COMMUNITY SPACE LEASE AGREEMENTS

BODY


WHEREAS, on March 18, 1999, the Board of County Commissioners (the “Board”) adopted Resolution Nos. R-287-89, R-891-02 and R-296-99, which are attached hereto as Exhibit A, and incorporated by reference; and
WHEREAS, Resolution Nos. R-287-89, R-891-02 and R-296-99 authorize the County Manager to negotiate and execute lease agreements (“Community Space Lease Agreements”) with community based non-profit organizations, Section 3 businesses, County departments, and other governmental agencies for the use of community spaces at various public housing development sites; and
WHEREAS, there are presently four (4) conditions that must be met before the County will execute a Community Space Lease Agreement, i.e. a) leases will be executed exclusively with community based non-profit organizations, Section 3 businesses, County departments or other governmental agencies; b) lessees will provide supportive social services to the residents of the public housing developments; c) the term of each lease shall not exceed thirty-six (36) months; and d) Miami-Dade Public Housing and Community Development Department (“Department”) will recover the cost of utilities, maintenance and operating costs whenever possible; and
WHEREAS, these Community Space Lease Agreements have allowed the Department to partner with non-profit organizations, Section 3 business, County departments and other governmental entities to provide much needed supportive social services for the residents of public housing, including but not limited to meals programs, recreation activities, child care services and educational services; and
WHEREAS, having on-site supportive social services has proven to be beneficial to public housing residents living in public housing owned by the County; and
WHEREAS, notwithstanding the foregoing benefits, oftentimes the district commissioners do not know what types of supportive social services are being provided to the public housing residents living in their districts because the before-mentioned resolutions do not require the Board to approve the Community Space Lease Agreements prior their execution; and
WHEREAS, the Board finds that it is important that the district commissioners are informed of the supportive social that are offered to public housing residents living in their district; and
WHEREAS, the Board also finds that many of the supportive social services offered by community based non-profit organizations, Section 3 businesses, County departments or other governmental agencies are necessary and should not be interrupted due to the Board’s limitation that leases cannot be extended beyond thirty-six (36) months; and
WHEREAS, the Board desires to authorize the County Mayor or the County Mayor’s designee, at his or her sole discretion, to extend the terms of certain Community Space Lease Agreements beyond thirty-six (36) months if the County Mayor or the County Mayor’s designee, after providing written notification to the the district commissioner of the County Mayor or the County Mayor’s designee’s intent to extend said terms, determines that it would be in the best interest of the County and the residents of public housing to do so,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that:
Section 1. The foregoing recitals are incorporated in this resolution and are approved.
Section 2. The Board hereby amends Resolution Nos. R-287-89, R-891-02 and R-296-99 to require that prior to execution of any Community Space Lease Agreement with a community based non-profit organization, a Section 3 business, a County department or other governmental agency, the County Mayor or the County Mayor’s designee shall notify and consult with the district commissioner regarding the tenancy of the proposed community based non-profit organization, Section 3 business, County department or other governmental agency.
Section 3. The Board further amends Resolution Nos. R-287-89, R-891-02 and R-296-99 to authorize the County Mayor or the County Mayor’s designee, at his or her sole discretion, to extend the terms of certain Community Space Lease Agreements beyond thirty-six (36) months if the County Mayor or the County Mayor’s designee, after providing written notification to the district commissioner of the County Mayor or the County Mayor’s designee’s intent to extend said terms, determines that it would be in the best interest of the County and the residents of public housing to do so.
Section 4. The Board directs the County Mayor or the County Mayor’s designee to provide monthly reports, which may be in an Excel format, to each district commissioner listing the names of each community based non-profit organization, Section 3 business, County department or other governmental agency, which have entered into a Community Space Lease Agreement to provide supportive social services to public housing residents living within the district commissioner’s district and the types of services provided.
Section 5. The Board hereby approves the form Community Space Lease Agreements, in substantially the form attached hereto as Exhibit B and incorporated by reference.



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