Miami-Dade Legislative Item
File Number: 132326
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File Number: 132326 File Type: Resolution Status: Adopted
Version: 0 Reference: R-1007-13 Control: County Commission
File Name: QUARTERLY REPORT RE SMALL BUSINESS DEVELOPMENT COMPLIANCE Introduced: 11/18/2013
Requester: NONE Cost: Final Action: 12/3/2013
Agenda Date: 12/3/2013 Agenda Item Number: 11A9
Notes: Title: RESOLUTION DIRECTING THE COUNTY MAYOR OR MAYOR’S DESIGNEE TO PROVIDE A SEMI-ANNUAL REPORT TO THE BOARD ON THE STATUS OF COMPLIANCE WITH COMMUNITY WORKFORCE AND SMALL BUSINESS DEVELOPMENT PROJECT GOALS AT THE 50 PERCENT THROUGH 100 PERCENT COMPLETION LEVELS FOR ELIGIBLE CONTRACTS AND WORK ORDERS VALUED AT $500,000 OR MORE [SEE ORIGINAL ITEM UNDER FILE 132038]
Indexes: COMMUNITY WORKFORCE PROGRAM
  SMALL BUSINESS ENTERPRISE
Sponsors: Barbara J. Jordan, Prime Sponsor
  Audrey M. Edmonson, Co-Sponsor
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed

Legislative History
Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail
Board of County Commissioners 12/3/2013 11A9 Adopted P
REPORT: Commissioner Edmonson asked to be listed as a co-sponsor.
County Attorney 11/18/2013 Assigned Alex S. Bokor 11/19/2013
Economic Development & Port Miami Committee 11/14/2013 2A Amended Forwarded to BCC with a favorable recommendation with committee amendment(s) P
REPORT: Assistant County Attorney Monica Maldonado read the foregoing proposed resolution into the record. Mr. Lester Sola, Director, Internal Services Department (ISD) noted that upon reading the resolution he was concerned about the requirement of a quarterly report, he noted that a semi-annual report would be more appropriate. He explained the ISD’s ultimate goal was to update the report on a nightly basis once the report was more developed and able to be placed online. He pointed out the information would be readily available rather than having to generate quarterly reports to the Commission. Mr. Sola suggested that ISD start out with a semi-annual report and shortly thereafter post nightly reports via the internet. Commissioner Jordan expressed her concerns, pointing out that an semi-annual report would be too late to make any changes or make up; She pointed out changing the scope of the project, may not give the business the opportunity to complete the goal. She noted that making quarterly reports would allow an opportunity to address goal issues. Commissioner Jordan asked the Director of the Information Technology Department to provide a status report and explanation of the Enterprise Resource Planning (ERP) system and the ERP process. Mr. Angel Petisco, Director, Information Technology Department (ITD) explained that the ERP system would replace countywide procurement, financial, payroll, human resources as well as the countywide budgeting system. He further explained how the ERP system had begun and how it would be implemented; noting that the Board had approved bond funding for the ERP system and his staff had put out a solicitation for a company to help implement this project. Mr. Petisco pointed out that currently due to solicitations the department was under the Cone of Silence; the proposals were due by November 26, 2013. He noted that he and staff would work with the ISD to incorporate them into the ERP. Mr. Petisco also noted that the discussion of possibly enhancing the website in an effort to provide an enhanced more timely report on a daily basis rather than a quarterly report, and go semi-annual until the process was put into place. He noted the entire ERP system implementation was a 42 to 48 month process, this would include replacement of all legacy systems with the new ERP system. Mr. Petisco noted that he and Mr. Sola had discussed working together to include the requirements for Small Business Development (SBD) to be incorporated into the ERP implementation; he further noted that he and Mr. Sola had also discussed the possibility of enhancing the current website to provide information in a timely manner. Commissioner Jordan inquired what the time frame was to complete the incorporation of SBD requirements into the ERP system. Mr. Sola responded to Commissioner Jordan’s inquiry, with regards to the design of the website, noting he was unsure of when SBD requirements would be incorporated into the ERP system, but it would be accomplished. He pointed out that currently several reports were available online and the goal was to incorporate those reports so that staff or the public could view current reports, goals and the history of a particular company and update these reports daily. Mr. Sola clarified that while he was asking for a modification to report on a semi-annual basis, compliance was an ongoing activity, the projects were continuously monitored and when any agenda items came to the Board the level of participation was disclosed, whether the firm was meeting it or not. Commissioner Jordan requested to amend the foregoing proposed resolution to change the frequency of the Mayor or the Mayor’s designee’s to provide semi-annual reports to the Board instead of on a quarterly basis on the status of compliance with Community Workforce and Small Business Development project goals. Hearing no further comments or concerns the Committee proceeded to vote.
Legislative Text

TITLE
RESOLUTION DIRECTING THE COUNTY MAYOR OR MAYOR�S DESIGNEE TO PROVIDE A SEMI-ANNUAL REPORT TO THE BOARD ON THE STATUS OF COMPLIANCE WITH COMMUNITY WORKFORCE AND SMALL BUSINESS DEVELOPMENT PROJECT GOALS AT THE 50 PERCENT THROUGH 100 PERCENT COMPLETION LEVELS FOR ELIGIBLE CONTRACTS AND WORK ORDERS VALUED AT $500,000 OR MORE

BODY
WHEREAS, Miami-Dade County and this Board values the vital role of small businesses in our community; and
WHEREAS, all eligible contracts are subject to the inclusion of workforce goals and small business goals through various programs such as the Community Business Enterprise, Community Small Business Enterprise, Small Business Enterprise and the Community Workforce Program; and
WHEREAS, the Miami-Dade County Department of Regulatory & Economic Resource's Small Business Development in consultation with various departments, administers the Small Business Programs and Community Workforce Program and applies workforce goals and small business goals through the Community Business Enterprise Program, Community Small Business Enterprise Program and Small Business Enterprise Program; and
WHEREAS, the Community Workforce Program provides employment opportunities to local residents of traditionally underserved and underdeveloped neighborhoods; and
WHEREAS, the Community Business Enterprise Program provides opportunities for small business participation on Miami-Dade County architectural and engineering projects; and
WHEREAS, the Community Small Business Enterprise Program provides opportunities for small business participation in Miami-Dade County construction projects; and
WHEREAS, the Small Business Enterprise Program provides opportunities for small business participation in Miami-Dade County contracts for procurement of goods and services (excluding construction and architectural and engineering services); and
WHEREAS, this Board wishes to be informed at regular intervals as to the status of compliance with established small business and workforce goals in each contract or work order valued at $500,000 or more; and
WHEREAS, providing [[quarterly]]1 >>semi-annual<< reports to this Board will serve the purpose of guaranteeing appropriate oversight as well as alert the Board if any contractors are not meeting the established goals; and
WHEREAS, such [[quarterly]] >>semi-annual<< reports should provide data on the compliance with the established workforce goals with regard to Community Workforce Program goals and small business goals with regard to the Community Business Enterprise Program, the Community Small Business Enterprise Program and the Small Business Enterprise Program measures in each applicable contract or work order valued at $500,000 or more at the 50 percent through 100 percent completion levels of each respective project,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that the County Mayor or Mayor�s designee is directed to provide a [[quarterly]] >>semi-annual<< report to the Board on the status of compliance with Community Workforce and Small Business Development project goals at the 50 percent through 100 percent completion levels for eligible contracts and work orders valued at $500,000 or more.

1 Committee amendments are indicated as follows: Words stricken through and/or [[double bracketed]] are deleted, words underscored and/or >>double arrowed<< are added.



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