Miami-Dade Legislative Item
File Number: 140144
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File Number: 140144 File Type: Resolution Status: Adopted
Version: 0 Reference: R-209-14 Control: County Commission
File Name: ISD AWARD OF UNIFORMS FOR MDPD Introduced: 1/22/2014
Requester: Internal Services Cost: Final Action: 3/4/2014
Agenda Date: 3/4/2014 Agenda Item Number: 8F3
Notes: Title: RESOLUTION AUTHORIZING AWARD OF CONTRACT 9465-1/15 UNIFORMS FOR THE MIAMI-DADE POLICE DEPARTMENT IN THE AGGREGATE AMOUNT OF $1,146,000.00 FOR THE PURCHASE OF GOODS AND SERVICES
Indexes: MDPD
  UNIFORMS
Sponsors: NONE
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 3/4/2014 8F3 Adopted P

Finance Committee 2/11/2014 3G Forwarded to BCC with a favorable recommendation P
REPORT: Assistant County Attorney Gerald Heffernan read the foregoing proposed resolution into the record. Chairman Bovo opened the floor for public comments and called for persons wishing to appear before the Committee on the foregoing proposed resolution. The floor was closed after no one appeared wishing to speak. Commissioner Moss asked Deputy Mayor Edward Marquez along with Internal Services Department Director Lester Sola to provide the Finance Committee with a report on the quality of Miami-Dade Police Department uniforms, noting the importance that our police officers projected a professional image to this community. Hearing no further questions or comments, the Committee proceeded to vote on the foregoing proposed resolution as presented.

County Attorney 1/30/2014 Assigned Oren Rosenthal 1/30/2014

County Attorney 1/23/2014 Assigned County Mayor
REPORT: Item returned to Agenda office

County Attorney 1/22/2014 Assigned Oren Rosenthal 1/23/2014

County Mayor 1/22/2014 Assigned County Attorney 3/4/2014
REPORT: ISD - No Sponsor - Pending Feb cmte - County Attorney: Hugo Benitez or Oren Rosenthal - No Attachments

County Mayor 1/22/2014 Assigned Ed Marquez 1/22/2014

Legislative Text


TITLE
RESOLUTION AUTHORIZING AWARD OF CONTRACT 9465-1/15 UNIFORMS FOR THE MIAMI-DADE POLICE DEPARTMENT IN THE AGGREGATE AMOUNT OF $1,146,000.00 FOR THE PURCHASE OF GOODS AND SERVICES

BODY
WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board approves award of contract 9465-1/15 Uniforms for the Miami-Dade Police Department in the aggregate amount of $1,146,000.00, in substantially the form attached hereto and made a part hereof, and authorizes the County Mayor or County Mayorís designee to exercise any cancellation and renewal provisions.

HEADER
Date: March 4, 2014

To: Honorable Chairwoman Rebeca Sosa
and Members, Board of County Commissioners

From: Carlos A. Gimenez
Mayor

STAFF RECOMMENDATION
Subject: Recommendation for Award: Uniforms for the Miami-Dade Police Department

..Recommendation
It is recommended that the Board of County Commissioners (Board) approve award of Contract No. 9465-1/15, Uniforms for the Miami-Dade Police Department (MDPD) to the vendors listed below. More specifically, this contract will provide for:
ē Class ďAĒ uniforms, which are issued to sworn officers, per MDPDís collective bargaining agreement, for use during the winter season, formal occasions and by the motorcycle unit; and
ē Class ďBĒ uniforms, which are non-formal uniform items, such as short sleeve shirts and bike patrol uniforms, and miscellaneous other types of uniforms used by MDPD.

Each class of uniform is comprised of two groups. Group 1 is for the provision of brown and taupe uniform trousers and skirts manufactured exclusively by Elbeco, Inc. to match the color of officersí existing uniforms. Group 1 is awarded to a single primary and secondary vendor offering the lowest price for all items within the group. Group 2 is for purchase of dark navy trousers, short-sleeved and long-sleeved shirts, as well as bike patrol shirts, shorts and cycling pants. Items in Group 2 are awarded to primary and secondary vendors offering the lowest price on an item by item basis.

The prior award recommendation dated October 24, 2013 has been rescinded, and this new recommendation corrects the award of various items. Specifically, the primary and secondary vendors for Group 2, Item 4, as well as the secondary vendor for Group 2, Items 9 through 12 were incorrectly listed in the original recommendation and are rectified in this recommendation.

Scope
The impact of this item is countywide in nature.

Fiscal Impact/Funding Source
The fiscal impact for the initial one-year term is $573,000. If the County chooses to exercise the single one-year option-to-renew, the cumulative value will be $1,146,000 for a total contract term of two years. The current contract has a total allocation of $991,000 for 33 months. The increase for the recommended contract is attributable to various factors, including the inclusion of bike patrol uniforms as part of the scope, and MDPD anticipates at least three classes of new officers during this fiscal year for which new uniforms will be required. In addition, 50 school crossing guards have been hired who also require uniform apparel. The allocation is budgeted as follows:

Department Allocation Funding Source Contract Manager
Police $573,000 General Fund Laura Romano
Total $573,000

Track Record/Monitor
The contract is utilized by MDPD and the contract manager is listed in the table above. Abelin Rodriguez of the Internal Services Department is the Procurement Contracting Officer.

Delegated Authority
If this item is approved, the County Mayor or County Mayorís designee will have the authority to exercise, at their discretion, contract modifications and extensions in accordance with the terms and conditions of the contract.


Vendors Recommended for Award
An Invitation to Bid was issued under full and open competition on May 10, 2013. The method of award is to the two lowest priced, responsive and responsible bidders as primary and secondary vendor for Group 1, in the aggregate and to the two lowest priced, responsive and responsible bidders as primary and secondary vendors on an item by item basis in Group 2. It is recommended that bids received for Group 2, items 15 and 16 be rejected and re-solicited using revised specifications at a later date.

Awardee Address Principal
Global Trading, Inc. (SBE) 7262 NW 33 Street
Miami, FL Viraj Wikramanayake
Miami Partners (SBE) 3420 NW 7 Street
Miami, FL Elizabeth CowenPalmetto Uniforms, Inc. (SBE) 8869 SW 131 Street
Miami, FL Ramonita Cruz Feick
Gold Nugget, Inc. 101 N Dixie Highway
Hallandale Beach, FL Selica Orenstein
Design Lab, Inc. 825 Old Airport Road
Greenville, SC Doris Moller
Primary and Secondary Awardees, by Group and Item Group/Item Primary Vendor Secondary Vendor Group 1 (Menís pants, brown with taupe stripe; menís pants, brown; womenís pants, brown with taupe stripe; womenís pants, brown; womenís A-line skirt) Miami Partners Palmetto Uniforms, Inc. Group 2: Item 1 (Menís pants, dark navy blue) Design Lab, Inc. Miami Partners Group 2: Item 2 (Womenís pants, dark navy blue) Design Lab, Inc. Miami Partners Group 2: Item 3 (Menís shirt, long sleeve, taupe) Global Trading, Inc. Miami Partners Group 2: Item 4 (Womenís shirt, long sleeve, taupe) Global Trading, Inc. Miami Partners Group 2: Item 5 (Menís shirt, short sleeve, taupe Elbeco #7821 or Horace Small #HX1313B) Miami Partners Palmetto Uniforms, Inc. Group 2: Item 6 (Womenís shirt, short sleeve, taupe Elbeco #7822 or Horace Small #HX1415B) Miami Partners Palmetto Uniforms, Inc. Group 2: Item 7 (Menís shirt, short sleeve, taupe Elbeco #7821N or approved equal) Miami Partners Gold Nugget, Inc. Group 2: Item 8 (Womenís shirt, short sleeve, taupe Elbeco #7822N or approved equal) Miami Partners Palmetto Uniforms, Inc. Group 2: Item 9 (Menís shirt, long sleeve, white or light blue) Miami Partners Palmetto Uniforms, Inc. Group 2: Item 10 (Womenís shirt, long sleeve, white or light blue) Miami Partners Palmetto Uniforms, Inc. Group 2: Item 11 (Menís shirt, short sleeve, white or light blue) Miami Partners Palmetto Uniforms, Inc. Group 2: Item 12 (Womenís shirt, short sleeve, white or light blue) Miami Partners Palmetto Uniforms, Inc. Group 2: Item 13 (Menís shirt [cycling] short sleeve, taupe) Miami Partners Palmetto Uniforms, Inc. Group 2: Item 14 (Womenís shirt [cycling] short sleeve, taupe) Miami Partners Palmetto Uniforms, Inc. Group 2: Item 15 (Menís patrol shorts, brown with taupe stripe) No vendor recommended No vendor recommended Group 2: Item 16 (Womenís patrol shorts, brown with taupe stripe) No vendor recommended No vendor recommended Group 2: Item 17 (Cycling pants, brown with taupe stripe) Miami Partners Gold Nugget, Inc.

Vendors Not Recommended for Award

Proposers Reason for Not Recommending Monica Manufacturing, Inc. (SBE) Prices are higher than recommended bidders.
Due Diligence
Due diligence was conducted in accordance with the ISDís Procurement Guidelines to determine Contractor responsibility, including verifying corporate status and that there are no performance or compliance issues.† The lists that were referenced include:† convicted vendors, debarred vendors, delinquent contractors, suspended vendors and federal excluded parties.† There were no adverse findings relating to Contractor responsibility.† This information is being provided pursuant to Resolution R-187-12.

Applicable Ordinances and Contract Measures
* The two percent User Access Program provision applies and will be collected on all purchases where permitted by funding source.
* The SBE Bid Preference and Local Preference were applied in accordance with the Ordinances where permitted by funding source.
* The Living Wage Ordinance does not apply.

______________________________________
Genaro ďChipĒ Iglesias
Deputy Mayor



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