Miami-Dade Legislative Item
File Number: 140393
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File Number: 140393 File Type: Resolution Status: Adopted
Version: 0 Reference: R-204-14 Control: Board of County Commissioners
File Name: CAHSD RESIDENTIAL CONSTRUCTION MITIGATION PROGRAM Introduced: 2/21/2014
Requester: Community Action and Human Services Cost: Final Action: 3/4/2014
Agenda Date: 3/4/2014 Agenda Item Number: 3B10
Notes: Title: RESOLUTION RATIFYING THE COUNTY MAYOR OR COUNTY MAYOR’S DESIGNEE ACTION IN APPROVING AND EXECUTING AN AGREEMENT BETWEEN MIAMI-DADE COUNTY THROUGH ITS COMMUNITY ACTION AND HUMAN SERVICES DEPARTMENT AND THE FLORIDA DIVISION OF EMERGENCY MANAGEMENT FOR THE MIAMI-DADE RESIDENTIAL CONSTRUCTION MITIGATION PROGRAM; AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR’S DESIGNEE TO EXECUTE AND AMEND SUCH CONTRACTS AND AGREEMENTS AS REQUIRED; AND TO APPLY FOR, RECEIVE AND EXPEND FUNDS, INCLUDING ADDITIONAL FUTURE FUNDS SHOULD THEY BECOME AVAILABLE UNDER THIS PROGRAM FOR THIS PURPOSE
Indexes: MITIGATION PROGRAM
Sponsors: NONE
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 3/4/2014 3B10 Adopted P

County Attorney 2/21/2014 Assigned Estephanie S. Resnik 2/21/2014

County Mayor 2/21/2014 Assigned County Attorney 3/4/2014
REPORT: CAHSD - No Sponsor - Item for consent: March 4th BCC - County Attorney: Estephanie Resnik - Attachments: Contract

County Mayor 2/21/2014 Assigned Russell Benford 2/21/2014

Legislative Text


TITLE
RESOLUTION RATIFYING THE COUNTY MAYOR OR COUNTY MAYOR’S DESIGNEE ACTION IN APPROVING AND EXECUTING AN AGREEMENT BETWEEN MIAMI-DADE COUNTY THROUGH ITS COMMUNITY ACTION AND HUMAN SERVICES DEPARTMENT AND THE FLORIDA DIVISION OF EMERGENCY MANAGEMENT FOR THE MIAMI-DADE RESIDENTIAL CONSTRUCTION MITIGATION PROGRAM; AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR’S DESIGNEE TO EXECUTE AND AMEND SUCH CONTRACTS AND AGREEMENTS AS REQUIRED; AND TO APPLY FOR, RECEIVE AND EXPEND FUNDS, INCLUDING ADDITIONAL FUTURE FUNDS SHOULD THEY BECOME AVAILABLE UNDER THIS PROGRAM FOR THIS PURPOSE

BODY
WHEREAS, the Board of County Commissioners (“Board”) desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board ratifies the County Mayor or the County Mayor’s designee action in approving and executing the agreement between the Florida Division of Emergency Management and Miami-Dade County through its Community Action and Human Services Department for the provision of hazard mitigation retrofit services to low to moderate-income homeowners served by the Miami-Dade Community Action and Human Services Department; and authorizes the County Mayor or the County Mayor’s designee: to execute such contracts, agreements or amendments to agreements as may be required following their approval for form and legal sufficiency by the County Attorney’s Office; to apply for, receive and expend additional future funds should they become available under this program for the purpose outlined herein; and to file and execute any necessary amendments to applications for and on behalf of Miami-Dade County; and to exercise amendments, modifications, renewal, cancellation and termination clauses of any contracts and agreements on behalf of Miami-Dade County.

HEADER
Date: March 4, 2014

To: Honorable Chairman Rebeca Sosa
and Members, Board of County Commissioners

From: Carlos A. Gimenez
Mayor

Subject: Resolution Ratifying Agreement between Miami-Dade County through its
Community Action and Human Services Department and the Florida Division of
Emergency Management

STAFF RECOMMENDATION
RECOMMENDATION
It is recommended that the Board of County Commissioners (“Board”) ratifies the County Mayor or County Mayor’s designee action in approving and executing the agreement attached to this memo as Exhibit A between Miami-Dade County, through its Community Action and Human Services Department (“CAHSD”) and the Florida Division of Emergency Management. The department was awarded a grant in the amount of $150,000.00 to support the expansion of its residential construction mitigation program.

SCOPE
The impact to Miami-Dade County for the provision of services is countywide.

FISCAL IMPACT/FUNDING SOURCE
There is no fiscal impact to Miami-Dade County for the provision of these services. Miami-Dade County is not required to provide a local match. This is a stand-alone, cost-reimbursement Agreement with the Florida Division of Emergency Management. The disbursement of funds will not exceed $150,000.00 and is contingent upon the satisfactory performance of work.

TRACK RECORD/MONITORING
CAHSD has a successful track record of implementing and administering storm mitigation retrofit funds awarded through the Department of Economic Opportunity (DEO). The CAHSD Energy Services Division Acting Director, Corey Jones will monitor and process the disbursement and expenditure of funds, and manage programmatic and fiscal reporting in accordance with project reporting and auditing procedures.

MANAGER'S BACKGROUND
BACKGROUND
CAHSD has operated a Residential Construction Mitigation Program (RCMP) since 2001. Under the umbrella of Miami-Dade’s very successful Local Mitigation Strategy (LMS), the CAHSD was chosen and featured in the Federal Emergency Management Agency (FEMA) Mitigation Best Practices Portfolio. The RCMP provides hazard mitigation retrofit measures for low to moderate- income homeowners to determine what retrofit measures are needed to strengthen their homes and lessen damage from high-wind storms.

The primary retrofit measure provided under this program is the installation of hurricane shutters. The program utilizes user-friendly shuttering systems including but not limited to accordion style, Bahamas style and perforated metal style shuttering systems. Other hazard mitigation measures allowable under this program include the installation of affordable high-impact windows and other required measures to protect the building envelope against windstorms on the homes of low to moderate-income seniors and disabled individuals with children and families.

CAHSD conducts pre-construction and post-construction inspections to ensure compliance with applicable standards, codes and regulations. Each installation is done in strict compliance with the Florida Building Code for this coastal zone and is permitted and approved by the Miami-Dade Regulatory and Economic Resources Department. CAHSD will provide services to low to moderate- income homeowners throughout the County.

CAHSD was awarded $150,000.00 from the Florida Division of Emergency Management in the summer of 2013. At the time of the initial notification of award, CAHSD could not support a stand-alone project due to fiscal and staff constraints. The contract was not executed, however the funder has affirmed that the award is available and desires to execute the contract. The CAHSD will leverage funding against the Department of Economic Opportunity base funding to support the project and is confident that the project will be completed prior to June 30, 2014 expenditure deadline.



_______________________________
Russell Benford
Deputy Mayor



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