Miami-Dade Legislative Item
File Number: 152502
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File Number: 152502 File Type: Resolution Status: Adopted
Version: 0 Reference: R-1097-15 Control: Board of County Commissioners
File Name: MAINTENANCE AND SUPPORT SERVICES Introduced: 10/26/2015
Requester: Information Technology Department Cost: Final Action: 12/1/2015
Agenda Date: 12/1/2015 Agenda Item Number: 9A2
Notes: Title: RESOLUTION RATIFYING INTERLOCAL AGREEMENT BETWEEN MIAMI-DADE COUNTY AND THE CITY OF SOUTH MIAMI FOR INFORMATION TECHNOLOGY MAINTENANCE AND SUPPORT SERVICES PURSUANT TO SECTIONS 2-9 AND 2-10 OF THE MIAMI-DADE COUNTY CODE AND APPROVING AGREEMENT FOR A THREE YEAR TERM FOR PAYMENT TO THE COUNTY OF $511,500.00; AND AUTHORIZING THE MAYOR OR MAYOR’S DESIGNEE TO EXERCISE ANY TERMINATION PROVISIONS AND ANY OTHER CONTRACTUAL RIGHTS CONTAINED THEREIN
Indexes: INTERLOCAL AGREEMENT
Sponsors: NONE
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 12/1/2015 9A2 Adopted P

Strategic Planning & Government Operations Cmte 11/10/2015 3A Forwarded to BCC with a favorable recommendation P
REPORT: Assistant County Attorney Jess McCarty read the foregoing proposed resolution into the record. There being no questions or comments, the Committee proceeded to vote on the foregoing proposed resolution as presented.

County Attorney 10/28/2015 Assigned Oren Rosenthal 10/29/2015

Office of Agenda Coordination 10/26/2015 Assigned County Attorney 12/1/2015
REPORT: IDT - No Sponsor - Pending Nov cmte - County Attorney verification - Attachments: Interlocal Agreement

Ed Marquez 10/26/2015 Assigned Office of Agenda Coordination 10/26/2015 10/26/2015

Legislative Text


TITLE
RESOLUTION RATIFYING INTERLOCAL AGREEMENT BETWEEN MIAMI-DADE COUNTY AND THE CITY OF SOUTH MIAMI FOR INFORMATION TECHNOLOGY MAINTENANCE AND SUPPORT SERVICES PURSUANT TO SECTIONS 2-9 AND 2-10 OF THE MIAMI-DADE COUNTY CODE AND APPROVING AGREEMENT FOR A THREE YEAR TERM FOR PAYMENT TO THE COUNTY OF $511,500.00; AND AUTHORIZING THE MAYOR OR MAYOR’S DESIGNEE TO EXERCISE ANY TERMINATION PROVISIONS AND ANY OTHER CONTRACTUAL RIGHTS CONTAINED THEREIN

BODY
WHEREAS, on October 1, 2015, the City of South Miami and Miami-Dade County entered into an interlocal agreement, pursuant to Section 2-9 of the Code of Miami-Dade County, for the County to provide information technology services to the City of South Miami for a three year term; and

WHEREAS, Miami-Dade County has provisioned Information Technology maintenance and support services to the City of South Miami since April 2014; and

WHEREAS, the City of South Miami and the County jointly wish to enter into a three year term, commencing on October 1, 2015, for a payment of $511,500.00 as provided in the attached agreement and as set forth in the accompanying memorandum, a copy of which is incorporated herein by reference; and

WHEREAS, Sections 2-9 and 2-10 of the Miami-Dade County Code permit the County Mayor to enter into contracts on behalf of the County with municipalities and other governmental units for joint performance of a governmental function for a period not to exceed one year subject to ratification by the Board of County Commissioners; and

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board, pursuant to Sections 2-9 and 2-10 of the Code of Miami-Dade County, ratifies the interlocal agreement between the County and the City of South Miami for the provision of information technology maintenance and support services to the City of South Miami as attached hereto and approves the three year term of such agreement. Under the agreement, the County will be paid $511,500.00 for three years of service commencing on October 1, 2015. The County Mayor or County Mayor’s designee is further authorized to exercise any termination provisions and any other contractual rights contained therein for and on behalf of Miami-Dade County.

HEADER
Date:

To: Honorable Chairman Jean Monestime
and Members, Board of County Commissioners

From: Carlos A. Gimenez
Mayor

Subject: Resolution Ratifying Interlocal Agreement Between Miami-Dade County Information
Technology Department and the City of South Miami for Information Technology
Maintenance and Support Services for a Three-Year Term

STAFF RECOMMENDATION
Recommendation
It is recommended that the Board of County Commissioners (Board) ratify the Interlocal Agreement between the County and the City of South Miami (City) for information technology maintenance and support services for a three (3) year term commencing on October 1, 2015 and expiring on September 30, 2018.

Sections 2-9 and 2-10 of the Miami-Dade County Code of Ordinances (Code) allows the County Mayor or the County Mayor’s designee to enter into contracts on behalf of the County with municipalities and other governmental units for joint performance with the County for a period not to exceed one (1) year subject to ratification by the Board.

Scope
The City is in Commission District 7, which is represented by Commissioner Xavier L. Suarez.

Fiscal Impact/Funding Source
The Interlocal Agreement will generate $511,500 in revenues to the County through the provision of information technology maintenance and support services to the City.

Track Record I Monitor
John Concepcion, Field Services Division Director in the Information Technology Department, monitors this agreement.

Background
In September 2013, the City issued a Request for Proposal (RFP) for information technology maintenance and support services because the City’s current IT contractor advised it would not renew its annual agreement. After the receipt and review of vendor proposals, the City determined that the respondents did not possess significant municipal and governmental experience to provide on-site information technology services, and subsequently contacted the County’s Information Technology Department for an analysis and proposal for the provision of information technology services. After review and approval of the Information Technology Department’s proposal, the City approved an Interlocal Agreement with the Information Technology Department for information technology maintenance and support services.

The County has been the sole provider of the City’s information technology maintenance and support services since April 2014. The County has provided significant enhancements and security improvements to the network and the City is very satisfied with the County’s services. The Interlocal Agreement was set to expire on October 1, 2015 and the City voted for a three-year agreement at their Board meeting on September 1, 2015 with an effective date of October 1, 2015.

Attachments


_________________________
Edward Marquez
Deputy Mayor



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