TITLE
RESOLUTION APPROVING AWARD OF A CONTRACT TO STATE CONTRACTING & ENGINEERING CORPORATION FOR DESIGN-BUILD SERVICES FOR THE NEW HIALEAH GARDENS BRANCH LIBRARY PROJECT, ISD PROJECT NO. DB17-ISD-02 GOB ESP, ISD CONTRACT NO. Z000176; IN AN AMOUNT NOT TO EXCEED $7,476,475, FUNDED WITH BUILDING BETTER COMMUNITIES � GENERAL OBLIGATION BOND PROGRAM FUNDS, FOR A TERM OF 900 DAYS; AND AUTHORIZING THE COUNTY MAYOR OR THE COUNTY MAYOR�S DESIGNEE TO EXECUTE THE SAME AND TO EXERCISE THE PROVISIONS THEREOF, INCLUDING THE TERMINATION PROVISIONS CONTAINED THEREIN

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WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board hereby approves the award of a contract to State Contracting & Engineering Corporation to provide design-build services for the new Hialeah Gardens Branch Library Project � ISD Project No. DB17-ISD-02 GOB ESP, ISD Contract Z000176, in an amount not to exceed $7,476,475, for a term of 900 calendar days, in substantially the form attached hereto and made a part hereof, and authorizes the County Mayor or the County Mayor�s designee to execute the same for and on behalf of Miami-Dade County and to exercise the provisions thereof, including the termination provisions therein.

HEADER
Date:

To: Honorable Chairman Esteban L. Bovo Jr.
and Members, Board of County Commissioners

From: Carlos A. Gimenez
Mayor

Subject: Contract Award Recommendation for Design-Build Services for the New Hialeah Gardens

STAFF RECOMMENDATION
Recommendation
It is recommended that the Board of County Commissioners (Board) approve award of the attached design-build contract prepared by the Internal Services Department. Board approval is required under the County�s Economic Stimulus Plan Ordinance, as the awarded contract amount exceeds the County�s initial base estimate by more than 10 percent. Committee review is not required in accordance with Section 2-8.2.7 of the Code of Miami-Dade County.

Delegation of Authority
The authority of the County Mayor or County Mayor's designee to execute and implement this contract is consistent with those authorities granted under Ordinance No. 08-92 and Resolution No. R-348-17, which added the Hialeah Gardens Branch Library Project to the approved list of economic stimulus projects contained in the County�s Economic Stimulus Plan.

Scope
PROJECT NAME: Design Build Services for the New Hialeah Gardens Branch Library
PROJECT NO.:
DB17-ISD-02 GOB ESP

CONTRACT NO.: Z000176

PROJECT DESCRIPTION: The Miami-Dade Public Library System (Library System) needs to establish a non-exclusive contract to provide design build services to design and construct a new public library facility consisting of approximately 13,500 square feet total constructed areas, fully air conditioned, and made of reinforced masonry/concrete block structure or other materials and methods meeting the requirements of Miami-Dade County. Refer to attached Exhibit A, Scope of Services, for additional information.

PROJECT LOCATION: 10351 NW 107th Avenue, Hialeah Gardens, FL

PRIMARY COMMISSION DISTRICT:

District 12 APPROVAL PATH: Board of County Commissioners

ISD A&E PROJECT NUMBER:

DB17-ISD-02 GOB ESPUSING DEPARTMENT:
Miami-Dade County Public Library System

MANAGING DEPARTMENT:

Internal Services Department

Fiscal Impact/Funding SourceFUNDING SOURCE: The work resulting from this Design-Build contract will be funded through Building Better Communities - General Obligation Bond proceeds, GOB Project No. 288, Hialeah Gardens Branch Library.
OPERATIONS COST IMPACT/FUNDING: $423,000 - Miami-Dade Library Taxing District Funds


MAINTENANCE COST IMPACT/FUNDING:
See above
LIFE EXPECTANCY OF ASSET:
50 YearsPTP FUNDING:
No
GOB FUNDING:
Yes

ARRA FUNDING: No

CAPITAL BUDGET PROJECTS: CAPITAL BUDGET PROJECT # - DESCRIPTION

903240 - HIALEAH GARDENS BRANCH LIBRARY Book Page N/A Funding Year: Proposed Capital Budget Book for FY 2018-19, All Years Funding
AWARD
ESTIMATE
$7,476,475.00

CAPITAL BUDGET PROJECTS TOTAL $7,476,475.00PROJECT TECHNICAL CERTIFICATION REQUIREMENTS:

TYPE

CODE

DESCRIPTION
Lead A/E

Lead A/E


Other

Other

Other

Other

Other

Other


Other

Other

14.00

18.00


8.00

11.00

12.00

13.00

16.00

17.00


20.00

22.00
ARCHITECTURE

ARCHITECTURAL CONSTRUCTION MANAGEMENT

TELECOMMUNICATIONS SYSTEMS

GENERAL STRUCTURAL ENGINEERING

GENERAL MECHANICAL ENGINEERING

GENERAL ELECTRICAL ENGINEERING

GENERAL CIVIL ENGINEERING

ENGINEERING CONSTRUCTION MANAGEMENT

LANDSCAPE ARCHITECTURE

ADA TITLE II CONSULTANT




RDBS
DOWNLOADED:

116PROPOSALS RECEIVED:

Four proposals were received, which included submissions from State Contracting & Engineering Corp., D. Stephenson Construction, Inc., Link Construction Group, Inc., and Munilla Construction Management, LLC.

ESTIMATED ORIGINAL CONTRACT PERIOD:
900 calendar days, not including review time needed by County Staff or Warranty Administration period.
IG FEE INCLUDED IN BASE CONTRACT:

Yes
ART IN PUBLIC PLACES:
Yes

BASE ESTIMATE AMOUNT: $5,296,000.00


BASE CONTRACT AMOUNT:

$6,950,000.00 (D/B)


CONTINGENCY ALLOWANCE (SECTION 2-8.1 CODE OF MIAMI-DADE COUNTY):



TYPE:




PERCENT:




AMOUNT:




COMMENT: Design-Build
Design-Build

10.00%
5.00% $ 66,050.00
$314,475.00
Design Fees
Construction FeesART IN PUBLIC PLACES:




PERMIT FEES:

REIMBURSABLE EXPENSES:


TOTAL DEDICATED ALLOWANCE:

1.5%




2.0%


0.10%

$144,050.24




$139,000.00


$6,950.00



$380,525.00
Administrative Order 3-11 (Amount not part of the Contract but Contractor to Coordinate APP)



Reimbursable expenses with prior authorization by the County



TOTAL CONTRACT AMOUNT:
$7,476,475.00


Track Record/MonitorSBD HISTORY OF VIOLATIONS:

EXPLANATION:









None. State Contracting & Engineering Corp. has no prior records of work with the County.

In accordance with Resolution No. R-187-12, due diligence was conducted by the Library System and the Internal Services Department to determine responsibility, including verifying corporate status and performance and compliance data. The lists that were reviewed include: convicted vendors, debarred vendors, delinquent contractors, suspended vendors, and federal excluded parties. There were no adverse findings relating to State Contracting & Engineering Corporation�s responsibility.
On August 3, 2017, a Request for Design-Build Services was issued under full and open competition. On September 21, 2017, four proposals were received through BidSync in response to this solicitation. Refer to attached Exhibit E - List of Respondents.

The evaluation process included two steps. During Step 1, an Evaluation of Qualifications meeting was held by the Competitive Selection Committee on November 21, 2017 to review and rank the four proposals received on September 21, 2017. The Competitive Selection Committee evaluated and ranked the firms and voted to short-list all four firms. Refer to attached Exhibit F - Step 1 Tabulation Report.

On December 1, 2017, Munilla Construction Management, LLC, withdrew from participation on this solicitation as a result of an internal business decision. On February 2, 2018, Three technical and price proposals were received through BidSync. On February 16, 2018, SBD completed its review for compliance with SBE contract measures as noted above and determined that the three remaining and proposing firms were in compliance. Refer to attached Exhibit G - SBD Compliance Review.

The Step 2 Technical and Price Proposal meeting was held on February 20, 2018. The Competitive Selection Committee recommended that the County Mayor or County Mayor�s designee approve negotiations with State Contracting & Engineering Corp. as the highest ranked and responsive proposer. Refer to attached Exhibit H - Step 2 Tabulation Report.





Firm


Qualitative Score



Bid Price


Adjusted Bid


Final Ranking
State Contracting & Engineering Corp. 457 $6,950,000 15,208 1
D. Stephenson Construction, Inc. 462 $8,586,477 18,585 2
Link Construction Group, Inc.
408 $8,556,325 20,971 3


SUBMITTAL DATE: 9/21/2017

ESTIMATED NOTICE TO PROCEED:
7/18/2018

PRIME CONSULTANT: State Contracting & Engineering Corporation

COMPANY PRINCIPAL: Timothy Michael Smith, CEO

COMPANY QUALIFIERS:
Timothy Michael Smith / Paul Carty, President COMPANY EMAIL ADDRESS:
[email protected]
COMPANY STREET ADDRESS:
5391 N. Nob Hill Road.

COMPANY CITY-STATE-ZIP:
Sunrise, Florida 33351YEARS IN BUSINESS:
44PREVIOUS EXPERIENCE WITH COUNTY IN THE LAST FIVE YEARS:

None. No records found per ISD SBD Section Search.SUBCONSULTANTS:
Silva Architects, LLC
Fraga Engineers, LLC
Curtis & Rogers Design Studio, Inc.
DDA Engineers, PA
Schwebke-Shiskin & Associates, Inc.
Kendall Electric, Inc.
H&R Construction Group, Inc.
Manny & Lou Plumbing Contractors, Inc.
Brophy Associates Inc. dba Digital Direct Concepts
Gomez Quality Insulation, Inc.
J. Mori Painting, Inc.
Coltec Engineering Inc.
Floorpro Inc.
BMR Solutions, Inc.

MINIMUM QUALIFICATIONS EXCEED LEGAL REQUIREMENTS:

Yes

1) The Lead A/E Consultant must demonstrate experience in designing at least one public library, museum, or cultural affairs-related facility.
2) The A&E Consultant certified in Technical Category 11.00 � General Structural Engineering will be required to have a threshold inspector.
3) The A&E team (Lead A&E and/or sub-consultants) must include a LEED�AP professional in order to achieve optimum results in the application of LEED-related practices.
4) The Construction Manager (CM) must demonstrate verifiable CM/PM qualifications and experience with the successful construction through completion of one public library, museum or cultural affairs-related facility of approximately 15,000 square feet in usable area, located within an urban environment within the past 15 years.
5) The CM/PM must at all times, from the proposal submittal date through the completion of the project, be a full-time employee of the Prime Contractor.
6) If the CM/PM assigned to the construction contract to comply with any of the aforementioned requirements leaves the Prime Contractor�s employment at any point during the term of the construction contract, the Prime Contractor is hereby bound to acquire the services of a qualified replacement CM/PM to the satisfaction of the County.
7) The Team must identify an Information Technologies Engineer needed to integrate technological tools in the project planning and design process. The Project Integrator will also provide oversight and coordination of all activities across vendors and service providers to ensure the success of the project.
8) The Major Sub-consultants/Sub-contractors are required to demonstrate experience contracting with and managing completed projects or projects undergoing construction consistent with the type, size, scope, and complexity of this project.
9) The Prime Contractor must be a LEED�AP, or have a LEED�AP Consultant on staff during the entire construction phase, who can demonstrate experience in the LEED certification process of at least one facility completed or one facility under construction, which is registered with the United States Green Building Council to pursue a minimum of LEED-certified rating.



APPLICABLE WAGES:
(RESOLUTION NO. R-54-10)

Yes

REVIEW COMMITTEE ASSIGNED CONTRACT MEASURES:

TYPE

GOAL

ESTIMATED VALUE

COMMENT
SBE-A&E

SBE-CONST

SBE-GS
17.00%

25.97%

2.00% $88,740.00

$1,239,807.80

$95,480.00

I.O. 3-32

I.O. 3-22

I.O. 3-41

MANDATORY CLEARING HOUSE:
N/A
CONTRACT MANAGER NAME / PHONE / EMAIL:
Pablo Valin
(305) 375-2852
Pablo Valin @miamidade.gov
PROJECT MANAGER NAME / PHONE / EMAIL: Jose M. Requejo
(305) 375-4110
[email protected]

Background
Consistent with the County�s commitment to providing access to free cultural, educational, and recreational library-based programs to communities throughout the County, the new Hialeah Gardens Branch Library project will further the Library System�s implementation of its Library Capital Expansion Plan and provide additional cultural and educational resources to the Hialeah Gardens community.

The County desires the Hialeah Gardens Branch Library project to establish new benchmarks for innovative library design, architecture, and the use of space and technology. The design vision seeks to largely abandon the preconceived notions of a traditional library, instead focusing on both today�s library user, and, the library user of the future, with flexible use of interior and exterior spaces, sitting areas that provide both comfort and privacy, and incorporation of interactive technology, all while allowing the library to continue to serve its role as a community center that accommodates varied programs, activities, and public meetings to people across a wide demographic. ________________________________________