Policies and Procedures Manual

The Department of Housing and Community Development (DHCD) provides a Policies and Procedures (PnP) Manual to assist recipients in the management of their federally funded projects.  The manual outlines some of the key tasks that should be conducted when administering Federal funds.  The PnP manual also provides useful information regarding program requirements, regulations, policies and procedures, etc.  It contains sample reports, exhibits and forms (subject to change) to be referenced or used during the implementation of the program or project.

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• Table of Contents
• Introduction
• Chapter 01: Miami-Dade County Sub-Recipient Policies and Procedures
• Chapter 02: Compliance Monitoring for Federally Funded Programs
• Chapter 03: Management of Monitoring Activities
• Chapter 04: Program Progress
  • Sample Documents:
    • Quarterly Expenditure and Progress Report with Performance and Benefit Sub-Sections 
    • Homebuyer Setup and Completion Form
    • Homebuyer Rehab Setup and Completion Form
    • Rental Setup and Completion Form
    • Tenant Based Rental Assistance Setup Form
• Chapter 05: Labor Standards
  • Federal Labor Standards Provision (Form HUD-4010)
  • Contractor's Certificate of Actual Cost (Form HUD-923330-A)
  • Payroll Form (Form WH-347)
  • Poster - Notice to All Employees (Form WH-1321)
  • Project Wage Rate Sheet (Form HUD-4720)
  • Report of Additional Classification and Rate (Form HUD-4230A)
    • Instructions
  • Record of Employee Interview (Form HUD-11)
  • Federal Labor Standards Questionnaire (Form HUD-4730)
  • Federal Labor Standards Complaint Intake Form (Form HUD-4731)
• Chapter 06: Environmental / Lead-Based Paint / Other Federal and County Requirements
  • Environmental Review Form
  • EPA Certified RRP_LSHR Guidance
• Chapter 07: Regulations for People with Disabilities
  • Equal Opportunity and Nondiscrimination
• Chapter 08: Internal Controls
• Chapter 09: Program Income
• Chapter 10: Insurances
• Chapter 11: Taxes
  • Application for Consumer's Certificate of Exemption
• Chapter 12: Property Management and Inventory
• Chapter 13: Travel
  • Travel Request Non-County Employees
  • Miami-Dade County Travel Request Form
  • Miami-Dade County Travel Expense Report
• Chapter 14: Personnel Management
• Chapter 15: Procurement and Subcontracts
  • Delegation of Approval Authority for Subcontracts and Payment Requests
  • Subcontract Agreement (consultant, professional, etc.)
  • Certification Regarding Lobbying
  • Subcontract Agreement (auditors)
• Chapter 16: Sub-Recipient Audit Requirements
• Chapter 17: Budget Management
• Chapter 18: Processing Payment Requests
  • IRS W-9 Form and Instructions
  • Required and Frequently Used Forms

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