Public Housing Agency

Procurement Frequently Asked Questions

• What is the purpose of Section-3?
• Is it required for me to become a Section-3 vendor to participate on a PHCD contract?
• What is Section 3?
• Is it required for me to become a Section-3 vendor to participate on a County contract?
• Why must I fill out a separate W-9 form for Miami-Dade Public Housing and Community Development?
• What is decentralized procurement?
• What should I do if I receive a Blanket Purchase Order from Miami-Dade Public Housing and Community Development?
• What type of vendors can participate on the CICC 7040-0/07 & CICC7360-0/08 Construction Contracts?
• I am a new vendor with the County and would like to do business with PHCD, what should I do?
• When is it necessary to submit a bid bond for Miami-Dade Public Housing and Community Development projects?
• When is it necessary to submit a Performance Bond for Miami-Dade Public Housing and Community Development projects?
• When & Where can I pick up my bid bond/cashiers check for PHCD projects?

What is the purpose of Section-3?

To ensure that economic opportunities generated from HUD funded projects will be directed to low and very low-income persons, particularly those receiving assistance for housing.

Is it required for me to become a Section-3 vendor to participate on a PHCD contract?

No, unless the contract requires you to do so. All contracts issued for or by Miami-Dade Public Housing and Community Development must comply with Section 3 requirements, by completing the required forms or full certification.
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What is Section 3?

Section 3 requires that job training, employment and contracting opportunities be directed toward low- and very low-income persons.
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Is it required for me to become a Section-3 vendor to participate on a County contract?

No, unless the contract is issued solely for Miami Dade County or Miami-Dade Public Housing and Community Development is a participating department on the County contract.
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Why must I fill out a separate W-9 form for Miami-Dade Public Housing and Community Development?

In order for PHCD to process any invoices, a Request for Taxpayer Identification Number & Certification Number (W-9 Form) must be in our files since PHCD pays from a separate system from the County.  This form will help expedite your payments in a timely manner.
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What is decentralized procurement?

Decentralized Procurement - is an arrangement in which certain purchasing authority or functions are delegated to smaller units of management by a central authority which retains policy and direction and responsibility.
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What should I do if I receive a Blanket Purchase Order from Miami-Dade Public Housing and Community Development?

A Blanket Purchase Order is issued for general reoccurring purchases where the operations deems necessary and when specific items are not yet identified for purchase. Upon receiving an issued Blanket Purchase order where items are not detailed for purchase vendors are not to see this Purchase order as an order. An PHCD Purchase Request will be issued referencing the Blanket Purchase order and it will constitute as the actual order.
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What type of vendors can participate on the CICC 7040-0/07 & CICC7360-0/08 Construction Contracts?

All trades vendors who offer maintenance repair work, painting, roofing etc and all construction related trades.
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I am a new vendor with the County and would like to do business with PHCD, what should I do?

You can access the following County department websites to enroll, register and certify as a vendor.

• Department of Procurement Management 'Vendor Enrollment and Registration'
• Department of Procurement Management 'Getting Started'
• Office of Capital Improvements (OCI), (oversees the County's construction trades contracts.)

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When is it necessary to submit a bid bond for Miami-Dade Public Housing and Community Development projects?

This is applicable to construction and equipment projects exceeding $25,000. All bids must be accompanied by a negotiable bid guarantee which shall not be less that five percent (5%) of the amount of the bid.  The bid guarantee may be a certified check, bank draft, U.S. Government Bonds at par value, or a bid bond secured by a surety company acceptable to the U.S. Government and authorized to do business in the state where the work is to be performed.
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When is it necessary to submit a Performance Bond for Miami-Dade Public Housing and Community Development projects?

This is applicable for all construction projects of $100,000or more, whether the development of modernization, funded pursuant to the U.S. Housing Act of 1937, as amended.  As a result, the contracts for all construction projects shall be required to submit the following bid and contract guarantees. 

1. A bid guarantee from each bidder, equivalent to 5% of the bid price, and one of the following:
2. A performance and payment bond for 100% of the contract price;
3. Separate payment and performance bonds each for 50% or more of the contract price;
4. A 20% cash escrow; or
5. A 25% irrevocable letter of credit.

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When & Where can I pick up my bid bond/cashiers check for PHCD projects?

Once the construction manager sends out the award recommendation and a letter to all participating vendors whom submitted cashier checks and/or bid bonds, you may retrieve your cashiers check and/or bid bond from the Procurement & Support Services Division located at 701 NW 1st Court Miami, Florida 33136 - 16th Floor.
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Back to Top Page Last Edited: Tue Oct 11, 2011 10:11:31 AM