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Equitable Distribution Program

Miami-Dade County created the Equitable Distribution Program (EDP) to facilitate increased contracting opportunities to community based Architecture and Engineering (A&E) firms, as well as afford County department’s access to qualified professionals for smaller projects in an expedited fashion without necessitating a formal solicitation process.  

The program is structured to equitably distribute projects in all County technical certifications to the program participants through a centralized rotational system. Each firm’s position, in the technical certification pools, is based on their prior contracting opportunities with the County.  The EDP is applicable for all county projects with an estimated construction cost of two million dollars ($2,000,000) or less and/or study activities less than two hundred thousand dollars ($200,000) per the thresholds established in Florida State Statute 287.055 for continuous contracts.

Becoming an EDP Member

EDP applications are accepted twice a year in January and July.

All Architectural and Engineering (A&E) firms with a local Miami-Dade County office that meet the program eligibility requirements may participate in the program once they have successfully completed the EDP application process.

All registered A & E County vendors will be notified of the program opening via the County’s electronic notification (e-solicitation). Applicants must meet all the program eligibility requirements on or before the submittal deadline.

Applications Review

Applications will be reviewed after the submittal deadline. The assessment process takes approximately six (6) weeks. All approved new members will be requested to attend a New Member EDP Workshop before activated in the program. 

Eligibility Requirements

  • The firm must have active Pre-Qualification Certification (PQC) with the County.
  • The firm is required to be in business for a minimum of one (1) year and may be required to have a place of business in the County.
  • A business owner, alone or as a member of a group, shall own or control only one (1) firm including affiliates in the EDP.
  • An individual design professional can only qualify one (1) firm pursuant to the respective Licensing Governing Boards of the State of Florida.
  • Maintain a current and accurate award and payment records for the past three years on MDC projects.
  • EDP firms issued a service order under any County A & E Professional Services Agreement (PSA) are required to submit appropriate utilization reports to the user department on all new and existing County contracts, including EDP work authorizations.
  • Upon written notice, a firm shall execute the EDP agreement and submit the required documents and insurance certificates within ten (10) calendar days or lose their position in the EDP listing for a period of one hundred and eighty (180) days.
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EDP Program Reports

EDP Work Assignments and EDP Firms Reports.

EDP Work Assignments

EDP Work Assignment Report Adobe Readerrepresents all of the EDP work assignments from the program inception until the designated end date indicated on the report.

EDP Firms

EDP Firms Report Adobe Reader lists, by technical category, all active firms in rotational value order, as of the date of the report.

Assignments are issued on a rotational basis. The firm's initial position in the EDP Pool is based on each of the firm's approved County technical categories and the rotational value (RV).

The rotational value (RV) is determined by the net dollars (gross prime payments (GP) minus sub payments (SP) paid to a firm in the last 3 years (NP), plus a potential earnings factor from awards. The potential earnings (PE) is determined by adding awards in the last 3 years minus gross prime payments on these awards in the last 3 years times a factor of 65%.

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EDP Procedures and Forms

EDP Assignment Policies and Procedures, EDP Membership Renewal, EDP Utilization Report and EDP Customer Service Survey Form.

EDP Assignment Policies and Procedures

Overview of the EDP program assignment Policies and Procedures. Adobe Reader

Membership Renewal

Periodically, ISD will conduct membership renewals in order to confirm that participants still comply with all the program eligibility requirements. Firms are only required to renew upon receipt of ISD’s EDP Participant Renewal Notification.

Participant Renewals are not occurring at this time.

EDP Utilization Report

The EDP Utilization Report Form (Word Document) must be completed for all EDP work authorizations (service fees) greater than or equal to $100,000. Prime firms must submit with its EDP project invoices to the User Department Project Manager (PM).

EDP Customer Service Survey Form

Firms and Departments are requested to complete the Customer Service Survey Form (Word Document) when closing out an EDP project.

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County Contractor Reporting Requirements

EDP Work Assignments Issued after January 28, 2013
Pursuant to Ordinance 11-90 and Sections 2.8.1, 2-8.8 and 10.34 of the Miami Dade County Code, for all EDP Assignments with a fee of greater than or equal to $100,000 with sub-consultants, the Subcontractor-Supplier Listing and Subcontractors Payment Report forms must be submitted by the Prime Consultant to the User Department.

Contractor Reporting Requirements Adobe Reader explains procedure for submitting required reports.

Subcontractor Supplier Listing Adobe Reader must be submitted to the User Department as a condition of receiving an EDP Service Order which involves fees of $100,000 or more.

Subcontractor Payment Report Adobe Reader must be submitted to the User Department as a condition of final payment for any EDP Service Order which has sub consultants and which involve fees of $100,000 or more.

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If you cannot view PDF Get Acrobat! files, you can download Acrobat Reader  for free from Adobe Systems, Inc. In order to use PDF files, you must have Acrobat installed on your computer.

Page Last Edited: Tue Aug 5, 2014 4:22:48 PM
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