This is advanced responsible administrative work in developing Requests for Proposals, Requests for Qualifications and Requests for Information in the central procurement operation of the County.

Employees in this class are responsible for working in conjunction with a variety of County officials to develop and evaluate Requests for Proposals and Requests for Qualifications for a wide range of services. Responsibilities include developing and evaluating RFP's and RFQ's for financial and accounting services; test selection, evaluation and other specialized personnel services; investigative services; training and instructional services; research and feasibility studies; special medical, veterinary and psychological services; computer software development; facility operations; lease or rental of real property; concession agreements; franchise agreements; management consulting services, and others. Incumbents exercise considerable independent judgment and technical expertise in developing vendor requirements, contract specific language, and detailed evaluation criteria for each RFP and RFQ. General supervision is received from an administrative superior who reviews work through personal conferences and written reports for professional management of contract evaluation and development activities and achievement of desired goals and objectives.

ILLUSTRATIVE TASKS

Coordinates work with various County departments in developing Requests for Proposals (RFP's), Requests for Qualifications (RFQ's), and Requests for Information (RFI's); conducts preliminary discussions with departmental officials; determines if RFP/RFQ is proper procurement method and recommends alternate procurement methods if appropriate.

Reviews and analyzes complex scopes of work for flexibility, type of contract language needed, vendor requirements and other factors; determines whether scope of work provides a basis for evaluation.

Develops contract specific language necessary to meet the needs of each RFP and RFQ.

Develops and assists County departments in developing detailed evaluation criteria including qualitative appraisal, mathematical formula and weighting of criteria based on the scope of work and departmental needs; provides assistance to evaluation committee on technical, procurement and procedural matters.

Prepares addenda.

Assists in the negotiation of complex contracts to obtain certain adjustments or refinements related to terms and conditions and cost of deliverables, as necessary.

Assists the County Attorney's Office in preparing bid appeal cases and responses to bid protests.

Maintains detailed records of meetings with all parties involved in contracting processes; conducts pre-proposal or pre-qualification conferences when applicable.

Prepares contract document resolution and recommendation memorandum from the County Manager to the appropriate Board of County Commissioner's committee and the full Board; notifies proposers of the County Manager's recommendation and the decision of the Board of County Commissioners.

Performs related work as required.

KNOWLEDGES, ABILITIES AND SKILLS

Thorough knowledge of large-scale procurement methods, practices and procedures.

Thorough knowledge of the County Administrative Order governing Requests for Proposals and Requests for Qualifications.

Considerable knowledge of County regulations and ordinances pertaining to the purchase of commodities and services.

Considerable knowledge of contract negotiation strategies and techniques.

Considerable knowledge of documentation requirements pertaining to County contracting processes.

Ability to develop and evaluate Requests for Proposals, Requests for Qualifications and Requests for Information to meet the needs of County departments.

Ability to determine if RFP/RFQ is an appropriate procurement method and make recommendations for alternate procurement methods as necessary.

Ability to gather, analyze, interpret, summarize and present complex data in a logical format.

Ability to develop contract specific language to meet the needs of RFP's and RFQ's.

Ability to express ideas and information clearly and concisely, verbally and in writing to groups and individuals.

Ability to establish and maintain effective working relationships with a variety of public and private officials.

Ability to analyze a complex scope of work and devise appropriate evaluation criteria.

NEW 10-94