This is specialized clerical work in the accountability of county owned tangible personal property in a centralized property control activity.

Employees in this class are responsible for identifying capital equipment items and for maintaining current records on transactions affecting such property in departments assigned. Work also involves conducting periodic physical inventories of property in departments assigned and reporting on the custody, condition and use of such items. Incumbents must apply state and county regulations for property accountability as well as basic bookkeeping principles and data processing procedures used in inventory control. Supervision is received from a technical superior who reviews work by means of field inspection and review of completed records and reports to determine compliance with regulations and procedures.

ILLUSTRATIVE TASKS

Inspects all new property purchased by assigned departments; attaches identifying numbers using metal discs, paint and stencil, etcher, dies or hammer and nails; uses electrical drill, hand riveter and set punch in attaching numbers, as needed.

Instructs departmental property custodians on required record keeping procedures; conducts periodic physical inventories of assigned departmental accounts; verifies accuracy of records and reports any irregularities to supervisor.

Prepares source documents for new equipment; establishes new property records as part of data processing accountability system.

Maintains assigned departmental property records on a current basis indicating transfers, deletions, condition, use and final disposition of capital items.

Originates journal entries; prepares vouchers for capital account deletions and transfers; initiates capital expenditure code entries and reconciles capital expenditure ledger to final inventory totals.

Assists with auction sales and disposal of surplus county owned property as assigned.

Performs related work as required.

KNOWLEDGES, ABILITIES AND SKILLS

Knowledge of state and county regulations for property accountability.

Knowledge of departmental regulations and procedures for property accountability.

Knowledge of basic property inventory control recordkeeping procedures.

Knowledge of physical property inventory procedures.

Knowledge of current data processing requirements for property transactions and controls.

Ability to assist departmental employees in property custody and reporting procedures.

Ability to conduct physical property inventories thoroughly and efficiently.

Ability to apply current regulations and procedures relating to property control and record keeping efficiently.

Ability to maintain property records on a current basis.

Sufficient manual dexterity to apply identification markings to various types of property.

REV 10-77