This is routine clerical and related manual work in the receipt, storage and filing of documents and records in a departmental or centralized records depository.

Employees in this class perform various duties in obtaining, shelving and repacking record containers in a departmental or central records depository. Work includes interfiling of returned documents in appropriate folders in stored record cartons and maintaining accurate records of all transactions. Employees use ladders and lifts in the shelving and movement of records, utilize hand carts, and operate light duty trucks in the transfer of records among various locations. Duties also require the loading and unloading of cartons on and off light duty vehicles. Supervision is received from a technical superior who reviews work for adherence to established policies, procedures and departmental regulations.

ILLUSTRATIVE TASKS

Obtains record containers from various County departments and agencies for transfer to the County's central records depository; loads cartons onto light duty vehicles; transports records to the County central records depository and unloads cartons.

Obtains record containers from departmental offices and transports them to departmental records center; transfers record containers from departmental records center to the County's central records depository.

Checks records in containers against transfer lists to assure completeness; notifies superior of missing records; notes on transfer lists the numerical location of each carton on shelves in the records center including aisle and box numbers.

Places containers in correct shelf space using ladders and lists; moves containers between shelves and re-marks as required.

Moves cartons to lower levels as needed to repack contents; repacks boxes by addition of documents to folders or addition of folders.

Retrieves documents or folders from cartons in response to authorized requests.

Refiles returned documents into correct containers and filing positions through references to charge-out tickets; corrects misfiled documents as noted.

Assists superior in the confidential destruction of records in accordance with authorized retention schedules.

Performs related work as required.

KNOWLEDGES, ABILITIES AND SKILLS

Knowledge of the records storage system in a departmental or central records depository.

Knowledge of established procedures in the receipt, shelving, storage and retrieval of record containers.

Knowledge of refiling procedures for records in storage.

Knowledge of established safety practices in the area of assignment.

Some knowledge of the content of records in a records storage facility.

Ability to shelve and file records accurately.

Abiilty to operate lifts and ladders at heights up to sixteen feet.

Ability to understand and follow verbal and written instructions.

Ability to safely operate a light duty vehicle.

Sufficient strength to permit the lifting and moving of record containers weighing up to fifty pounds.

REV 11-94