This is supervisory work in the operation of a countywide office supply storage and distribution warehouse.

An employee in this class is responsible for supervision of a delivery network and centralized supply operation stocking a wide variety of office supplies and support materials for distribution to county departments and agencies. Emphasis of the work is on planning, coordinating and implementing procedures for the requisitioning, receiving, storing, issuing and recording of a large variety of commodities. Duties include maintenance of a computerized inventory control system, monitoring stock levels of assigned facilities, reviewing bid specifications, making necessary changes to accommodate supply requirements and updating an annual merchandise catalog. Supervision is exercised over subordinate employees through assignment and review of work and provision of assistance with difficult problems. Supervision is received from an administrative superior who reviews work for conformity with departmental policies and procedures and for efficient operation of a centralized supply facility.

ILLUSTRATIVE TASKS

Plans, assigns and supervises the work of warehousing and distribution employees engaged in the receipt, storage, issuance and delivery of a large variety of office, printing materials and supplies.

Develops, implements and evaluates methods and procedures for requisitioning, receiving, storing, issuing and recording supply items and materials.

Analyzes multiple routines within computer programs for inventory management and order generation; evaluates computerized subsystems of all operations; updates and modifies variables within formulas and operating routines; evaluates accuracy of functions and validity of data unit operations.

Initiates purchase requisitions; contacts vendors for competitive bid quotations; determines best method of purchase and lowest bidders.

Verifies receipt and issuance of supplies; approves invoices for payments, prepares reports concerning distribution activities and related matters; assures that merchandise is supported by billing documents, and balances revenues and expenditures.

Contacts vendors to discuss deliveries, shortages, improper goods and charges; returns merchandise and maintains documentation.

Establishes and reviews descriptions and technical designations in bid specifications; reviews terms of bid, advises on bid quotations and vendor selection.

Researches changes in office supply requirements, evaluates new products and requests from customers regarding additions or reports of unsatisfactory stock items.

Develops and enforces appropriate safety practices; implements storage and precautionary methods to protect stock from loss, damage or deterioration.

Reviews and updates merchandise catalog, acquires artwork and other descriptive materials from manufacturers.

Manages delivery network for office supplies and printing materials to multiple locations; investigates and resolves disputes or claims resulting from deliveries.

Makes recommendations regarding hiring, discipline and promotion of subordinates; authorizes leave and overtime; evaluates and rates employee performance.

Performs related work as required.

KNOWLEDGES, ABILITIES AND SKILLS

Considerable knowledge of departmental policies and procedures concerning the purchase, receipt, storage and issuance of various supplies for multiple county agencies.

Considerable knowledge of inventory methods, including perpetual, periodic and "two-bin" systems.

Considerable knowledge of specification writing and bid analysis.

Considerable knowledge of computerized purchasing and inventory control systems.

Considerable knowledge of inventory control and record keeping procedures.

Knowledge of centralized purchasing methods and procedures.

Knowledge of supervisory principles and practices.

Ability to plan, assign and supervise the work of subordinate employees in a manner conducive to full performance and high morale.

Ability to develop and implement warehousing and purchasing operational policies and procedures.

Ability to maintain accurate procurement and inventory records.

Ability to analyze and review a large volume of procurement requests on a timely basis.

Ability to manage a warehouse supply operation in an efficient and effective manner.

NEW 10-86