This is advanced responsible professional and administrative work in planning, organizing and implementing various administrative activities in the Finance Department.

An employee in this class is responsible for planning, organizing and implementing diversified administrative activities of the Finance Department, while serving in a specialized staff capacity to the Finance Director. Responsibilities include coordinating all Request For Proposals (RFP's) and Request For Qualifications (RFQ's) related to the various professional services handled by the divisions; coordinating all extensions, renewals, cancellation and compliance requirements of the respective RFP's and RFQ's; developing and maintaining departmental records management system for materials stored in the department's computer databases, electronic recordings, and through the County's Record Management Unit; maintaining timeliness of bond related letter of credits, and other reporting requirements and initiating renewal requests as appropriate. The incumbent exercises considerable independent judgment and professional managerial knowledge in reviewing results for compliance with departmental and county's policies and procedures for attainment of quality results. General direction is received from the Department Director who evaluates work for adherence with departmental policies and attainment of desired goals and objective.

ILLUSTRATIVE TASKS

Coordinates all RFP's and RFQ's related to the various professional services handled by the divisions of the Finance Department. Coordinates all extensions, renewals, cancellation and compliance requirements of the respective RFP's and RFQ's.

Develops and maintains departmental records management system for materials stored in the department's computer database, electronic recordings, and through the County's Records Management Unit. Coordinates retrieval of documents to comply with court orders, and public records requests.

Coordinates and attends sessions with internal and external representatives regarding financing related documents.

Monitor financial reporting compliance by the Underwriter's Pool members and Financial Advisors.

Provide professional support to the Department Director in the completion of special projects and assignments on an as needed basis.

ILLUSTRATIVE TASKS CONT'D

Coordinates annual Continuity of Operations Plan (COOP) plan, Hurricane preparedness plan, Election support and any special employee duty assignments.

Performs related work as required.

KNOWLEDGES, ABILITIES AND SKILLS

Thorough knowledge of County personnel policies and procedures.

Considerable knowledge of the principles and practices of modern office administration.

Considerable knowledge of the use of a variety of current computer software.

Knowledge of the RFP and RFQ procedures.

Knowledge of the organizations and operation of the Finance Department.

Ability to exercise judgment and discretion in devising, installing and interpreting department or County-wide rules, regulations, policies or procedures.

Ability to establish and maintain effective working relationships with other employees, supervisors, departmental officials, officials of other agencies and the general public.

Ability to express ideas and information clearly and concisely, both verbally an in writing.

Ability to provide effective assistance to the Department Director in the coordination of various departmental activities.

Ability to train employees and subordinates in the areas of assignment.

Ability to discern and extract pertinent facts from oral and written guidelines, policies and procedures and apply them to variety of problems.

Ability to evaluate administrative operations to determine if departmental goals and objectives have been met.

REV 12-06