This is advanced and responsible administrative and supervisory work in supervising, planning, organizing and implementing various administrative activities in a central administrative division, or performing responsible administrative and supervisory work in directing a major function in a county department or agency.

Employees in this class are responsible for supervising, planning, organizing and implementing diversified administrative activities in the central administrative division of a major operating department or supervising, planning, and implementing activities in a major departmental activity. Some incumbents in the class perform advanced and responsible administrative work of comparable scope in a specialized staff capacity. Incumbents are typically located at the division head level or as assistants to administrative or operating division heads in large departments. Employees engaged in central administrative activities typically supervise cost analysis and control, revenue management, budget preparation, expenditure controls, procurement and inventory controls, personnel administration, grant proposals, information system analysis and special investigations. Assignments are broad in nature with considerable opportunity for the exercise of independent judgment, application of management knowledges and skills, analysis of administrative and clerical employees through intermediate supervisors by assignment of duties and responsibilities and review of results for conformity to departmental policies and procedures and for attainment of quality results. General direction is received from an administrative superior who evaluates work for adherence to departmental policies and attainment of desired goals and objectives through personal conferences and review of reports of operations.

ILLUSTRATIVE TASKS

Plans, assigns and reviews the work of subordinate professional, administrative, specialized and clerical employees engaged in performing varied activities such as financial management of departmental operations, specialized investigations, preparation and monitoring of expense and revenue budgets in connection with the reimbursement of state and federal funds under grant provisions, and Administers, reviews and analyzes departmental and divisional budgets including general fund accounts, proprietary funds, special tax district accounts, capital improvement bond funds, departmental revenues and a variety of federally funded programs; develops narrative information required for proposed departmental and divisional budgets; prepares and obtains approval of final budget documents; attends departmental and county budget hearings to assist in justifying and defending budget requests; approves budget charges generated in accordance with approved or revised budgets; exercises responsibility for keeping various divisions within budget allocations.

Plans, directs and coordinates comprehensive cost accounting programs providing management data concerning divisional operations; supervises business management in expenditure control, equipment purchase, distribution and supply; recommends, designs and implements departmental procedures relating to auditability and control of fiscal matters; established departmental administrative orders and procedures.

Examines management information systems within a large operating department, including automated and manual systems for implementation, combination or termination; analyzes management information systems of other departments and agencies which impact on systems of assigned department; develops management information systems and report formats for submitting information to the department director to assist in making informed management decisions.

Manages personnel administration in a large operating department with a large variety of classes, complex salary supplements and a substantial payroll operation; supervises administrative, specialized and clerical personnel engaged in providing comprehensive departmental personnel services; supervises departmental safety management in heavy industrial operations, comprehensive department training programs and affirmative action programs, provides assistance as a member of management bargaining teams in labor relations negotiations and other similar activities.

Designs inventory control procedures for the receipt and distribution of materials and supplies; reviews and prepares specifications for the acquisition of a large variety of goods and services; reviews and approves fiscal transactions to assure proper funding and compliance with Federal, State and county laws, rules, regulations and departmental goals and objectives; coordinates fiscal matters with administrative and supervisory personnel of the department, other government agencies and departments.

Reviews and analyzes proposed contracts, federal and state grants, professional service agreements and leases prepared by departmental staff for compliance with federal, state and county rules and regulations; provides technical advice and assistance to department personnel on appropriate contract and grant preparation methods and procedures; prepares grant approval resolutions for action by the County Commission; examines sources of fiscal support, generates applications for grant funds and administers grants upon award to the department.

Provides assistance to agencies and subcontractors in complying with State and Federal grant guidelines and procedures related to fiscal management, budgets and contracts; develops and maintains administrative policies and procedures to provide for information flow from subcontractors and programs to division and funding sources; negotiates and prepares drafts of leases, permits and agreements with vendors or potential vendors, their attorneys or representatives; obtains final agreements with vendors and prepares resolutions for approval of county commission.

Makes recommendations and decisions regarding hiring, discipline and promotion of subordinates, authorizes leave and overtime; reviews employee performance reports prepared by subordinates, and rates employee performance.

Performs related work as required.

KNOWLEDGES, ABILITIES AND SKILLS

Thorough knowledge of the principles of general management, public and business administration and their application to governmental administration.

Thorough knowledge of the policies and procedures used in large scale budget preparation, justification, monitoring and reporting.

Thorough knowledge of applicable state, federal and county laws, rules and regulations pertaining to departmental operations.

Thorough knowledge of the principles of public personnel administration and of county personnel policies and procedures.

Thorough knowledge of state, federal and county laws, rules and regulations relating to financial records of county departments and agencies funded by grants.

Considerable knowledge of basic accounting principles, practices and procedures and their application to governmental computerized accounting systems.

Considerable knowledge of supervisory principles and practices.

Considerable knowledge of research techniques and the sources and availability of current information in the area of assignment.

Considerable knowledge of the principles and practices of modern office administration.

Considerable knowledge of the use of data processing and cost accounting systems.

Knowledge of public relations principles and techniques.

Knowledge of inventory control and county procurement and requisitioning procedures.

Ability to supervise a large staff of subordinate employees in a manner conducive to full performance and high morale.

Ability to exercise judgment and discretion in devising, installing and interpreting department or county-wide rules, regulations, policies or procedures.

Ability to initiate and install administrative programs and procedures and to evaluate their effectiveness.

Ability to delegate authority to subordinates necessary to complete responsibilities in various management functions.

Ability to establish and maintain effective working relationships with other employees, supervisors, departmental officials, officials of other agencies and the general public.

Ability to express ideas and information clearly and concisely, both verbally and in writing.

Ability to train employees and subordinates in the area of assignment.

Ability to discern and extract pertinent facts from oral and written guidelines, policies and procedures and apply them to a variety of problems.

Ability to evaluate administrative operations to determine if departmental goals and objectives have been met.

REV 05/98