This is advanced professional work in the administration of Professional Services Agreements for the Miami-Dade County Public Works Department.

Employee in this class is responsible for the administration and rotation of Professional Services Agreements that provide soil, foundation, and material testing services for the Public Works Department. Responsibilities include preparing all documentation required to establish the agreement, preparing advertisements, bid forms, attending pre-bidding and pre-work conferences, advising on what's included in the agreement costs, keeping detailed records of work assigned and billing information and preparing a fee schedule for negotiation purposes. Incumbent exercises independent judgment in monitoring all aspects of the soil testing service agreements for the Department. Supervision is received from an administrative superior who reviews work for effective administration of established goals and objectives.

ILLUSTRATIVE TASKS

Prepares all pertinent documentation to start the process for establishing the agreement; contacts all firms to advise of requirements, contacts all County Departments to inform them on the procedures and guidelines to follow with respect to this agreement.

Advises County Departments on the scope of the agreement, such as prices on the fee schedule and/or procedures and services provided; requesting information from the laboratories as to specific types of work performed when needed.

Manages the rotation of the use of the professional agreements; keeps detailed records of all work assigned to the laboratories under agreement and services paid.

Prepares informative packages to be distributed to other Departments which use the agreements, updates the information as needed, distributes copies of the signed agreements to Finance department for payment.

Reviews invoices received to determine what is an appropriate charge; contacts laboratories when certain fees are invoiced incorrectly according to the conditions that apply to the agreement, thus making them aware for future invoicing;

Prepares report on the work, dates, and monies paid to all the laboratories; from time-to-time revises the rotation format of the laboratories to base it on an actual and better distribution of work performed and monies paid; prepares an updated Fee Schedule for negotiation purposes and obtains average prices to be paid.

Prepares contract documents, including the preparation of the Special Provisions, Bid Forms, Advertisements, and preparation of the Contract Package for bidding purposes, as well as, attending Pre-Bid and Pre-work Conferences.

Performs related work as required.

KNOWLEDGES, ABILITIES, AND SKILLS

Considerable knowledge of the content and provisions of service agreements between Miami-Dade County and service providers.

Considerable knowledge of the principles and practices of contract monitoring and management.

Knowledge of state and federal regulations, policies and procedures pertaining to employment and training programs.

Knowledge of the principles of management and public administration.

Knowledge of public relations principles and techniques.

Ability to evaluate programmatic and fiscal performance of service agreement providers

Ability to furnish effective technical assistance to service providers and other department users.

Ability to establish and maintain effective working relationships with superiors and a variety of other public and private officials.

Ability to communicate clearly and concisely, verbally and in writing.

Ability to determine if contract providers are meeting contract performance goals.