This is advanced and responsible administrative work in planning, organizing, and implementing various administrative activities in the Miami-Dade Seaport Department.

An employee in this class is responsible for performing a variety of administrative duties in support of the Department Director. Responsibilities include managing the department director's office to assure responsiveness and accessibility for various departmental and County officials, application of management knowledge and skills, reviewing documents for compliance with departmental and County policies and procedures, coordinating preparation of agenda items for various departmental committees, and scheduling all meetings for the department director. Incumbent exercises independent judgment in the execution of diverse and complex administrative support functions. Supervision is exercised over clerical subordinates serving in office support capacities. Supervision is received from the Seaport Director who reviews work for effective office management methods, practices and techniques.

ILLUSTRATIVE TASKS

Manages the department director's office to assure responsiveness and accessibility for various departmental and County officials, reviews incoming and outgoing mail.

Serves in a liaison capacity with the staff of the Board of County Commissioners and County Manager's Office; provides information, handles requests and maintains logs.

Reviews outgoing correspondence and documents for conformance with established policies, procedures, resolutions and ordinances.

Composes and prepares correspondence, reports and other information for the department director.

Provides professional support to the department Director in the completion of special projects and assignments on an as needed basis.

Updates and maintains Miami-Dade County code books, administrative orders and departmental manuals.

Plans and prepares travel itinerary for department director; prioritizes office needs and makes recommendations for budgeting and purchasing.

Performs related work as required.

KNOWLEDGES, ABILITIES, AND SKILLS

Thorough knowledge of county's policies and procedures.

Considerable knowledge of the duties and responsibilities of the Seaport Director.

Considerable knowledge of the organization and operations of the Miami-Dade County Seaport Department.

Considerable knowledge of the principles and practices of modern office administration.

Considerable knowledge of the use of a variety of current computer software.

Considerable knowledge of public relations principles and practices.

Ability to exercise judgment and discretion in devising, installing and interpreting department or county-wide rules, states mandates, regulations, policies or procedures.

Ability to establish and maintain effective working relationships with subordinates, senior departmental staff and senior county management.

Ability to communicate clearly and concisely, both verbally and in writing.

Ability to coordinate a variety of administrative processes to assure the timely and thorough resolution of issues and problems.