Employees in this class perform a variety of paraprofessional safety administration activities in support of the administration of a safety program for department personnel. Duties or combinations of duties performed vary, depending on the department to which assigned. Responsibilities include coordinating all clerical and record keeping functions necessary to ensure compliance with federal, state, and local government agencies. Coordinates safety related activities, advises supervisors and employees regarding safety and personnel policies and procedures, and assists in a variety of specialized safety administration work. Incumbents exercise some independent judgment and discretion in interpreting and applying knowledges of standard personnel administration and safety principles and practices. Supervision may be exercised over subordinate clerical employees by assignment and review of work for accuracy and conformance to personnel rules, regulations and procedures. Supervision is received from a professional or administrative superior who assigns work, assists with difficult problems and evaluates performance for technical quality, thoroughness and timely progress of work.

Illustrative Tasks

Retrieve and process claim documentation pertaining to safety related incidents, which may involve gathering employee history and data;

Review all safety related documentation for accuracy and completion;

Maintain and record employee data and documentation pertaining to the area of assignment; gather, maintain and update statistical data for the area of assignment;

Utilizes word processing, electronic worksheet and presentation computerized programs for the purpose of maintaining information databases and logs; utilizes this equipment to draft, type, or create written communication or presentation mediums for the section;

Serve as liaison in providing information to external and interdepartmental users and providers; transmits documentation to main departments for processing;

Assist in the development and implementation of training process; Facilitate all training activities for the area of assignment; Utilizes various researching tools for the purpose of maintaining updated resources and materials;

Maintain resources and materials for the area of assignment; Organize and facilitate resources and materials for inter-departmental users;

Incumbent must exercise independent judgment in organizing statistical data and resources so that it may be readily available when requested by governing authorities;

Prepares documentation and statistical reports, which require the gathering and computation of mathematical figures such as wage statements and leave usage reports for review by Department Officials and processing by main departments;

Coordinate all clerical functions and related duties as required within the operation of the area to which assigned.

Knowledge, Skills, & Abilities

Considerable knowledge of specific regulations and procedures relating to preparation and maintenance of actions, records and reports related to the administration of a Safety Program.

Considerable knowledge of departmental organization and operations as related to safety administration activities and guidelines.

Knowledge of principles and procedures relating to public personnel and merit system administration.

Knowledge of personnel rules, regulations and procedures specified in county statutes, codes and administrative orders.

Some knowledge of civil service employment rules and regulations.

Some knowledge of the provisions of current labor- management contracts as applicable to the area of assignment.

Ability to interpret and explain personnel rules and regulations as well as in the area of assignment.

Ability to supervise subordinates in a manner conducive to full performance and high morale.

Ability to establish and maintain effective working relationships with supervisors, employees, the public and staff members.

Ability to organize work assigned with considerable amount of independence or with little supervision or direction.

Ability o maintain confidentiality and follow protocol when involved in the processing of documentation pertaining to the area of assignment.

Ability to work accurately with numerical data.

Ability to communicate effectively, both verbally and in writing.