This is specialized clerical work processing zoning hearing applications and related construction plans for the Department of Planning and Zoning.

Employees in this class are responsible for assisting developers, contractors, realtors, attorneys and the public with zoning hearing applications. Duties include explaining legal requirements and departmental policies and procedures, retrieving files of past zoning cases, clarifying zoning districts and the uses allowed within them, determining if applicants meet code requirements, computing fees and collecting payments, and preparing files for zoning hearings. Some judgment is exercised in the application of departmental rules and regulations to zoning hearing application and construction plans processing. Supervision is received from an administrative superior who reviews work through personal observations and conferences for compliance with departmental policies and procedures.

ILLUSTRATIVE TASKS

Assists developers, contractors, realtors, attorneys and the public by telephone and in person on zoning hearing applications and various other types of applications, forms, legal requirements, and departmental policies and procedures.

Utilizes knowledge of legal descriptions of Miami-Dade County properties to retrieve files of past zoning cases and enforcement cases and to determine potential inspection dates.

Distributes zoning information, and interprets and clarifies zoning districts and the uses allowed within them for the public.

Reviews applicant's construction plans for residential improvements and determines if applicant complies with code requirements for qualifying for application of an Administrative Variance.

Collects appropriate fees, receives payments and provides receipts; maintains log books and receipt books for use in the preparation of accounting and statistical reports.

Operates a computer terminal to assist the public regarding ownership and legal descriptions of properties, status of zoning applications, enforcement cases, inspections and related data; enters information for zoning notice mailers.

Prepares correspondence, forms and documents related to the preparation of legal advertisements, County Commission kits, and files.

Compiles all necessary paperwork, construction plans, zoning sketches, and transcripts for zoning hearings; photocopies and distributes kits, agendas, worksheets and construction plans.

Performs related work as required.

KNOWLEDGES, ABILITIES AND SKILLS

Considerable knowledge of Miami-Dade County zoning rules, regulations and procedures.

Considerable knowledge of departmental policies and procedures pertaining to processing of zoning hearing applications and related construction plans.

Knowledge of modern office equipment, methods and practices.

Knowledge of public relations principles and techniques.

Knowledge of legal descriptions.

Knowledge of arithmetic.

Ability to interpret zoning regulations and explain policies, procedures and legal requirements to zoning hearing applicants.

Ability to use tact and diplomacy in dealing with developers, contractors, attorneys, realtors, and the public.

Ability to operate modern office equipment including computer terminals and calculators.

Ability to determine if applicants comply with zoning code requirements for qualifying for an Administrative Variance.

Ability to compile required documentation for zoning hearings.

Skill in the use of modern office equipment.

MINIMUM QUALIFICATIONS

Graduation from an accredited high school. One year of clerical or public contact experience is required.

REV 10/99