This is supervisory clerical work or independent clerical work of comparable responsibility.

Employees in this class usually plan, assign and review the work of a moderate sized clerical staff engaged in complex clerical activities. In the absence of supervisory responsibilities they do more advanced clerical work requiring the application of more varied and involved procedures and the more frequent use of a higher degree of independent judgment in solving work problems than is found in the Clerk 2 class. Situations concerning important departures from standard practices and procedures are referred to a superior for final decision. New assignments usually consist of statements of desired objectives, and work is usually reviewed only for achievement of desired results.

ILLUSTRATIVE TASKS

Plans, assigns and supervises the work of a moderate sized clerical staff engaged in such activities as making simple interpretations of planning, building, and zoning laws, rules and regulations; in preparing maps for zoning purposes; compiling and auditing payrolls, and in recording minutes of court procedures.

Supervises a small clerical staff engaged in diverse filing, typing and stenographic activities relating to such functions as: park operations, billing and receiving waste collection fees, or scheduling minor hospital purchasing, maintenance and transportation activities.

Supervises the mail room of a large county institution; maintains current roster for purposes of mail distribution; sorts mail and packages; sells stamps and money orders, insures and affixes postage to parcel post; maintains official governmental postal manual containing regulations and directives pertaining to the use of the mails, and answers difficult inquiries.

Answers calls pertaining to right-of-way dedicated to the county; assists abstractor in title search, checks right-of-way and property deeds as to description; prepares deeds for acceptance by the Board of County Commissioners, and after recording enters them in the right-of-way records. Keeps county property books and section tracings up-to-date as to right-of-way and county properties.

Assists superior in planning for and administration of Division activities including budget, personnel, purchasing and work methods and procedures; supervises a group of clerical, duplicating equipment operators, driver-messengers, and custodial services, and a central storeroom of office and stationary supplies for county departments.

Supervises and participates in preparing tax statements, in posting tax payments to rolls, in checking rolls for delinquent taxes, and in balancing the rolls at close of the year; maintains property card files of parcels of land in the county, with particular emphasis on property having delinquent taxes due; prepares interest charts for delinquent sale certificates; conducts tax deed sales; prepares and supervises the preparation of municipal and county delinquent real estate tax bills.

Supervises the complaint section of a department; receives calls and answers questions pertaining to drainage, road construction and repair, sidewalks, canals, debris removal, rock pits and related engineering matters; maintains cross reference file on all projects under construction for purposes of public information.

Performs related work as required.

KNOWLEDGES, ABILITIES AND SKILLS

Considerable knowledge of business English, spelling and arithmetic.

Considerable knowledge of office practices, procedures and appliances.

Some knowledge of the principles of office management and supervision and ability to apply this knowledge to work problems.

Ability to acquire rapidly considerable knowledge of the legal, administrative and procedural regulations applicable to the organization of assignment.

Ability to keep complex records and prepare periodic reports from such records.

Ability to plan, assign and coordinate the work of a moderate sized clerical staff, and to instruct and train clerical subordinates in a manner conducive to full performance and high morale.

Ability to develop and maintain effective departmental and public relations.

Ability to develop, layout, and install clerical procedures and operations from general instructions.

REV 10/98