This is specialized work administering and managing the procurement process of commodities and services for the Procurement Section of the Miami-Dade Housing Department.

Employees in this classification are responsible for specialized and general commodities contract, scope development and compliance with Administrative Order 3-38, as well as fiscal adherence. Responsibilities typically include managing and administering contracts to include budget administration, RFP scope development, RFQ scope development, RFI information request, contract Bid Waivers, Sole Source contracts and one-time purchase order requisitions/contracts, Emergency Purchase Orders and processing small purchase orders. General supervision is received from an administrative superior who reviews work for conformity with established County administrative orders and departmental policies and procedures.

ILLUSTRATIVE TASKS

Develop contract methods and strategies to ensure goods and services are available to facilitate operation of the department.

Coordinate with end users to establish needs, including modifications to existing contract items awarded, contract specifications and annual dollar contract allocation requirements.

Conducts Market Research for items not available on expiring contracts, this including sole source vendors, obtains required documentation and prepares justifications for the Department of Procurement Management (DPM) to pursue contract requirements, meets DPM staff to complete specialized purchasing requirements for the department.

Reviews various other contracts which may be required by end users to meet department needs including reviewing of state contracts, other county contracts as well as the ability of accessing other jurisdictions contracts.

Oversee the overall usage of small purchase orders for a commodity to ensure that commodity usage does not exceed the designated amount for the fiscal year.

Respond to departmental inquiries as to proper methods for purchases and interpretation of contracts; provides a bid summary and award sheet to staff as to contract usage;

Responds to all bid reviews upon contract OTR term; to include preparing a usage trend analysis, request contract term allocations. Issues Release Purchase Orders against Blanket Purchase orders through ADPICS (Advanced Purchasing Inventory Control System); print and mail purchase order releases to the awarded vendor and operational sites.

Maintain on going communication DPM to secure contracts, conduct quarterly review of upcoming expiring contracts and works with DPM to secure a contract extension or emergency BW to ensure that there is no service interruption.

Develop training programs and facilitate the required training for departmental staff related to purchasing procedures to ensure that proper procurement methods are exercised.

Work with DPM on accessing other contracts and establishing emergency purchase orders during critical times such as hurricanes or other types of emergencies.

Perform related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

Considerable knowledge of large-scale procurement methods, practices and procedures.

Considerable knowledge of federal, state and local laws, rules, regulations and ordinances effective in governing the purchase of commodities and services.

Knowledge of specifications, grades, qualities, supply sources and market factors of commodity categories frequently required by department in the area of assignment.

Knowledge of documentation requirements pertaining to County contracting processes.

Knowledge of departmental policies, rules and regulations regarding the purchase of assigned commodity groupings.

Knowledge of methods used in maintaining accurate and systematic procurement records.

Ability to gather, analyze, interprets, summarize and present complex data in a logical format.

Ability to obtain and interpret market prices and trends and apply these to procurement problems.

Ability to establish and maintain effective working relationships with a variety of public and private officials.

NEW 2/26/2007