This is professional work in a centralized Miami-Dade County records management program.

Employees in this class are responsible for assisting in the management of a Countywide records management program through the coordination of a variety of records management processes and functions. Responsibilities include coordinating activities concerning the design and revision of County forms, assisting County departments and agencies in matters pertaining to the retention and destruction of records, and reviewing records retention and destruction schedules. Some independent judgment is exercised in establishing effective working relationships with various officials of County departments and agencies concerning records management issues. Supervision is received from an administrative superior who reviews work for the effective provision of assistance to County departments and agencies and for thoroughness in complying with established state retention schedules and County guidelines.

ILLUSTRATIVE TASKS

Coordinates a forms management program concerned with the publication of County forms; reviews all proposed departmental forms prior to publication; assists in the design and revision of forms as required; maintains master index of County forms.

Serves as a liaison to County departments and agencies in matters pertaining to the retention and destruction of records; maintains records in accordance with public records scheduling and disposition standards and procedures.

Responds to inquiries on all state records retention schedules and logs all destruction requests submitted by County departments; provides assistance in completing paperwork for proper scheduling and disposal of public records.

Reviews records retention and destruction schedules and forms for accuracy and completeness; ensures that schedules and forms are in compliance with state public records laws and County requirements; submits records retention schedules and records destruction requests to the state for approval.

Maintains computerized record of records destruction and records retention schedules; maintains tracking system of the flow of forms between County departments, State of Florida, and record centers; generates reports as required.

Responds to inquiries from County departments concerning state laws governing public records.

Conducts assigned research and prepares narrative and statistical reports.

Performs related work as required.

KNOWLEDGES, ABILITIES, AND SKILLS

Considerable knowledge of the Public Records Law as it pertains to retention and destruction schedules.

Considerable knowledge of records management principles and practices.

Knowledge of modern forms management methods and techniques.

Knowledge of the principles of management and public administration.

Knowledge of modern office methods, practices and procedures.

Knowledge of the structure and function of County departments and agencies, and their interrelationships for purposes of records management.

Ability to provide effective assistance in the management of a complex records management program.

Ability to coordinate forms management activities to achieve records management program objectives.

Ability to communicate clearly and concisely, verbally and in writing.

Ability to provide effective assistance to County departments and agencies concerning records retention and destruction issues and schedules.

Ability to prepare a variety of records, reports and forms.

NEW 10-94