This is professional work in the design and development of countywide records and information systems.

Employees in this class are responsible for analyzing manual and automated records and information systems, researching micrographic and other records equipment and designing and developing new and revised information systems. Emphasis of the work is on studying department's existing and potential records, establishing retention schedules and researching and developing manual or automated filing systems. Independent judgment is exercised in establishing and maintaining effective working relationships with officials of county departments, agencies and superiors and in the formulation of recommendation for records and information systems. Supervision is received from a professional and administrative superior who reviews recommendations for effectiveness and thoroughness and for compliance with established state retention schedules and county guidelines.

ILLUSTRATIVE TASKS

Analyzes existing filing systems, establishes retention schedules and recommends changes in records systems; designs manual or automated records systems; writes procedures manuals and provides training.

Analyzes and recommends filing and cost efficient equipment and space needs.

Monitors ongoing programs for efficiency and compliance with records retention guidelines.

Participates in establishing a vital records protection program.

Prepares presentations on records and information programs for superiors and officials.

Confers with vendors on modern filing equipment, micrographics, data storage devices and supplies; assesses department's needs and recommends proper equipment.

Performs related work as required.

KNOWLEDGES, ABILITIES AND SKILLS

Considerable knowledge of records and information systems and application to forms, copy and mail management.

Considerable knowledge of micrographic and related automated equipment related to records and information systems.

Considerable knowledge of the Public Record Law as it pertains to retention schedules and micrographic specifications.

Knowledge of design and development techniques of records and information systems.

Knowledge of modern office methods, practices and procedures.

Ability to analyze record and information system needs and make effective recommendations.

Ability to work effectively with various levels of officials and employees and to exercise tact and diplomacy.

Ability to collect pertinent information on existing records and information systems.

Ability to calculate retention schedules for depository records.

Ability to keep abreast of technological advances in the micrographic and other records equipment field.

Ability to express ideas clearly and concisely, verbally and in writing.

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