This is advanced and responsible administrative work in an executive office of the Miami-Dade Fire Rescue Department.

Employees in this class are responsible for managing, planning, organizing and implementing various administrative activities for a fire department official in an executive office. Emphasis of the work is on preparing budgets and comprehensive cost accounting programs, assisting in the development and implementation of program objectives, management information systems and inventory control procedures, preparing a variety of technical and statistical reports of departmental operations, resolving personnel matters, attending meetings and coordinating special projects. Incumbents serve as special assistants to the executive staff and exercise considerable independent judgment in the application of management principles and analysis of administrative problems. General supervision is received from an executive official who reviews work through conferences and review of reports for adherence to departmental policies.

ILLUSTRATIVE TASKS

Assists in planning and preparing departmental, divisional and project budgets; reviews budget procedures and guidelines, develops narrative and statistical information; attends departmental and county budget hearings to assist in justifying and defending budget requests.

Plans, directs and coordinates comprehensive cost accounting programs providing management data concerning departmental, divisional and project operations; designs and implements departmental procedures relating to auditability and control of fiscal matters; establishes departmental administrative orders and procedures.

Assists in planning departmental objectives; analyzes problems and makes recommendations as needed.

Develops management information systems and report formats for submission to an administrative superior to assist in making informed management decisions.

Consolidates, examines and prepares narrative and statistical reports, logs, budget recommendations, correspondence and research summaries; prepares a variety of technical reports and researches reports and documents such as resolutions and agreements for submission to the County Manager's Office and the Board of County Commissioners.

Designs inventory control procedures for the receipt and distribution of equipment, materials and supplies; reviews and prepares specifications for the acquisition of equipment, materials and supplies; reviews and approves fiscal transactions to assure proper funding and compliance with departmental goals and objectives; coordinates fiscal matters with administrative and supervisory personnel within the department, other government agencies and county departments.

Provides assistance as a member of management bargaining teams in labor relations negotiations and other similar personnel matters; analyzes problems and presents recommendations.

Attends a variety of meetings to exchange, obtain and update information regarding departmental operations and policies.

Schedules and coordinates special projects, functions and meetings as required.

Responds to alarms as required.

Performs related work as required.

KNOWLEDGES, ABILITIES AND SKILLS

Considerable knowledge of the principles of general management, public and business administration and their application to departmental administration.

Considerable knowledge of the policies and procedures used in budget preparation, justification, monitoring and reporting.

Considerable knowledge of state and county laws and regulations pertaining to departmental operations.

Considerable knowledge of county personnel policies and procedures.

Considerable knowledge of basic accounting principles and their application to governmental computerized accounting systems, and the use of data processing and cost accounting systems.

Considerable knowledge of research techniques and the sources and availability to current information in the area of assignment.

Considerable knowledge of inventory control and county procurement and requisitioning procedures.

Ability to prepare clear and concise reports of departmental project operations, activities and practices.

Ability to exercise independent judgment in interpreting department or countywide rules, regulations and procedures.

Ability to discern and extract pertinent facts from verbal and written guidelines, policies and procedures and apply them to a variety of problems.

Ability to evaluate administrative operations to determine if departmental, divisional and project goals have been met.

Ability to initiate and install administrative programs and procedures and to evaluate their effectiveness.

Ability to express ideas and information clearly and concisely, verbally and in writing.

Ability to establish and maintain effective working relationships with other employees, supervisors, departmental officials, officials of other agencies and the public.

NEW 10-86